TrueERP wiki - User contributions [en]

10 Ctrl, Shift, N

2014-12-24T19:56:27Z

Angelica:

'''Ctrl, Shift, N'''

'''What does this filter do?'''

'''''Ctrl, Shift, N''' is a quick filter that can be used in any of your reports/lists. By simply clicking '''Ctrl, Shift, N''' you will have an instant filter on whatever line item you currently selected.''

17 FX Payment

2014-12-24T19:54:56Z

Angelica:

'''FX Payment'''

'''Can you process a payment in Foreign Currency?'''

Within your '''Supplier Prepayment/Payment''' screen there is box to input your '''Foreign Currency'''. Once you select your currency it will automatically calculate your amounts. If you select a '''Supplier''' with a foreign currency already assigned then your '''currency code/foreign currency''' will automatically load in the box below.

16 Why Grey

2014-12-24T19:33:11Z

Angelica:

'''Why Gray'''

'''Why would transactions be gray in the Supplier Payment Form?'''

The transaction would appear '''gray''' if it is in a '''different currency'''. You can scroll to the right to view what foreign currency the transaction was made in.

9 Calendar Ageing

2014-12-24T18:33:47Z

Angelica:

'''Calendar Ageing'''

'''How does this change the report view and why is this commonly used?'''

In order to use the '''Calendar Aging''' feature you must first have the '''Age by Transaction Date''' checked. In this view you are shown what has been sold each month. It is a breakdown of amounts on a '''monthly basis'''.

8 Age by Transaction Date

2014-12-24T18:22:24Z

Angelica:

'''Age by Transaction Date'''

'''How does this differ from the standard "ageing based on due date" view?'''

'''Age by Due Date''' is your '''default''' view when opening your Accounts Payable and Accounts Receivable reports. In this view you will see your transactions listed '''including the terms''' for the original invoice/bill. The amounts listed under the 1-30, 30-60, 60-90 and 90-120 overdue days columns are in direct correlation with the '''due date''' of each invoice/bill.

'''Age by Transaction Date''' ( found towards the top right of your report screen) once checked gives you a view that '''ignores terms''' completely. This view may be a bit misleading because the amounts under the overdue range columns are based on the '''date''' in which the invoice/bill was raised (i.e. the "Date" towards the top of your original invoice/bill).

2 Payment Accounts

2014-12-24T18:11:30Z

Angelica:

'''Payment Accounts'''

'''Why are these typically set as the current defaults?'''

''By pre-selecting your '''default accounts''' it makes for a much more convenient process regarding payments. You can avoid having to input your account information for each transaction.''

3 EFT

2014-12-24T17:40:37Z

Angelica:

'''EFT'''

'''Do you want all Supplier Payments to automatically load for EFT?'''

''You can activate this feature in your preferences.''

From the '''Main Screen''' select the '''Utilities''' module and then click '''Preferences'''.

* '''Payments''' button on the left
* Check the box "'''Check and Payments Add to E.F.T. by deafault'''"
* '''Save'''

18 Bank Cheque

2014-12-23T00:33:04Z

Angelica:

'''Bank Check'''

'''Can you print a bank Check for payment?'''

From the '''Main Screen''' select the '''Payments''' module and click the '''Supplier Payment''' button.

* Select your '''Supplier'''
* Enter information in the line item list
* Click the '''Print Check''' button towards the bottom of the screen

14 Timesheet Feed

2014-12-23T00:17:12Z

Angelica:

'''Timesheet Feed'''

'''Can you load times from an appointment to a Repairs?'''

Once you have allocated an appointment to your repairs go to the '''Appointments''' module and select the '''Main Calendar''' button. Find the appointment you have created and '''double click'''. Here you can adjust the start and end time. Click '''Save'''. In the '''Workshop''' module under the '''Repairs Express List''' you can find your repair with the modified start and end times for your appointment.

1. FX Preferences

2014-12-22T17:40:27Z

Angelica:

'''FX Preferences'''

'''FX Preferences- What do you need to turn on to use this module?'''

'''Utilities''' > '''Preferences''' > '''Purchases''' > check box '''Use Foreign Exchange'''

'''Note''': Make sure your '''Foreign Exchange Rates''' are created '''before''' turning this preference on.

''From the top tool bar select '''Accounts''' then select '''Foreign Exchange Rate'''.''

35. Simple Completion

2014-12-22T17:29:18Z

Angelica:

'''Simple Completion'''

'''Simple Completion- Can you run all of your manufacturing jobs from Sales Orders without using the Manufacturing module?'''

From the '''Main Screen''' click the '''Sales''' module on the left and then select '''Sales Order'''.

* Create Sales order (fill in Customer and Product)
* '''Save'''
* Click the '''Sales Order Express List''' button in the Sales module
* Find your Sales order you just created
* Double click
* Click the '''Finalize Build''' button in the middle of the screen

'''<u>This will allow you to manufacture jobs without using the Manufacturing module. You can complete the same action straight from the Sales Order.'''

35. Simple Completion

2014-12-22T17:28:39Z

Angelica:

'''Simple Completion'''

'''Simple Completion- Can you run all of your manufacturing jobs from Sales Orders without using the Manufacturing module?'''

From the Main Screen click the Sales module on the left and then select Sales Order.

* Create Sales order (fill in Customer and Product)
* '''Save'''
* Click the '''Sales Order Express List''' button in the Sales module
* Find your Sales order you just created
* Double click
* Click the '''Finalize Build''' button in the middle of the screen

'''<u>This will allow you to manufacture jobs without using the Manufacturing module. You can complete the same action straight from the Sales Order.'''

8. Serial Number & Batch/Bin combined

2014-12-19T18:12:50Z

Angelica:

= Overview =

'''Serial Number & Batch/Bin combined'''

'''Serial Number & Batch/Bin combined - Why is it crucial that you decide whether you will be using Batch/Bin tracking in conjunction with Serial numbers before you transact the product?'''

It is '''crucial''' to decide whether or not you will be using '''Batch/Bin tracking''' before you transact a product because once a serial number is allocated to your product the Batch/Bin feature is '''no longer accessible''' (''Batch/Bin buttons on the product card will appear gray''). When transacting you must allocate your Batch/Bin '''first''' followed by allocating any serial numbers to your product.

34 Employee Service

2014-12-19T18:02:42Z

Angelica:

'''Employee Service'''

'''Employee Service- What is an employee service and how does it differ from a rep service?'''

An '''employee service''' is performed in house (internally) and '''does not''' link to any invoices. In particular the '''employee service''' only deals with '''Timesheets''' and the '''Workshop''' module. '''Employee services''' can be allocated spontaneously and does not require any previous setting up.

A '''rep service''' must be set up beforehand in order to perform an invoice. '''rep services''' are charged out from the Main calendar and link to invoice transactions.

Note: In order to create a '''rep''' you must first create that individual as an '''employee'''. Once they are an employee you can then make them a rep with a service attached.

34 Employee Service

2014-12-19T17:51:14Z

Angelica: Created page with "Employee Service Employee Service- What is an employee service and how does it differ from a rep service? An employee service is performed in house (internally) and does not..."

Employee Service

Employee Service- What is an employee service and how does it differ from a rep service?

An employee service is performed in house (internally) and does not link to any invoices. In particular the employee service only deals with Timesheets and the Workshop module. Employee services can be allocated spontaneously and does not require any previous setting up. A rep service must be set up beforehand in order to perform an invoice. Rep services are charged out from the Main calendar and link to invoice transactions.

2 Employee

2014-12-19T17:34:03Z

Angelica:

<menu name="myMenu" align="center">
Answers=
[[1 Create Employee]]
[[2 Payroll Options View]]
[[3 Logon Access]]
[[4 Access Levels]]
[[5 Access levels - After an Update]]
[[6 Assign to a Department]]
[[7 Emails]]
[[8 Google Calendar]]
[[9 Documents]]
[[10 Attachments]]
[[11 Skills]]
[[12 Skill Providors]]
[[13 Photo ID]]
[[14 Personal Preferences]]
[[15 Search Colour]]
[[16 Display Tick Boxes]]
[[17 Discount %]]
[[18 List Date Range]]
[[19 Reminders]]
[[19a Reminders List]]
[[20 Display Re-set]]
[[21 Rep v Employee]]
[[22 Creating a Representative]]
[[23 Rep Services]]
[[24 Fixed Rate Service]]
[[25 Employee Services]]
[[26 To Do List]]
[[27 Add to the Roster]]
[[28 Roster to Calendar]]
[[29 Clock On/Off]]
[[30 F8]]
[[31 Roster List]]
[[32 Transfer Employee Data]]
[[33 Colour Preferences]]
[[34 Employee Service]]

</menu>

== Overview ==

Employee Training

Company:___________________________ Signed:____________________________

Name:___________________ Position:______________ Date: _____________

Trainee to Complete: Please Tick

1. [ ] Create Employee - Can you create a New Employee noting the Payroll Access options?

2. [ ] Payroll Options View - Do you understand how the employee screen changes if you have no Payroll Access?

3. [ ] Logon Access - Do you know how to assign logon access and passwords for an Employee?

4. [ ] Access Levels - Do you know how to assign and manage Access Levels?

5. [ ] Access levels - After an Update Do you understand why Access Levels are to be reviewed after an update?

6. [ ] Assign to a Department - How do you assign an Employee to a department and what benefits does this provide?

7. [ ] Emails - Can you configure ERP to track employee emails?

8. [ ] Google Calendar - Do you know how to set up the employee to synch appointments with Google Calendar?

9. [ ] Documents - Can you track and send Letters, Emails and SMS messages?

10.[ ] Attachments - Do you know how to attach a HR document to the Employee Card?

11.[ ] Skills - Do you know how to set up and use Employee Skills?

12.[ ] Skill Providors - Can you set up new Skills and Suppliers as Skill Providors?

13.[ ] Photo ID - Can you print an Employee Barcode and a Photo ID for an Employee noting the Employee Number?

14.[ ] Personal Preferences - Can you adjust your own Personal Preferences?

15.[ ] Search Colour - Can you set your own search colour?

16.[ ] Display Tick Boxes - Have the display options for Manufacturing and Sales been explained to you?

17.[ ] Discount % - Do you know the two places where the Maximum Allowed Discount % per Employee needs to be set?

18.[ ] List Date Range - Has the List Date Range options been explained when comparing speed to functionality?

19.[ ] Reminders - Do the Enable Reminders settings make sense?

19a.[ ] Reminders List - Can you action a Reminder from the list?

20.[ ] Display Re-set - Can you re-set your personal display settings back to the default setting?

21.[ ] Rep v Employee - Do you understand the difference between a Rep and an Employee?

22.[ ] Creating a Representative - Can you create a new Rep?

23.[ ] Rep Services - What is a Rep Service and can you create a new one?

24.[ ] Fixed Rate Service - What is the difference between a Fixed Rate Service and an Hourly charge out service?

25.[ ] Employee Services - What is an Employee Service?

26.[ ] To Do List - Can you create a "To Do" and action it from the list?

27.[ ] Add to the Roster - Can you add Availability to the Roster for example Sick Leave or an RDO?

28.[ ] Roster to Calendar - Has the interaction between the Main Calendar and the Roster been explained. In particular, how days marked as unavailable on the Roster are displayed in the Main

Calendar?

29.[ ] Clock On/Off - Can you clock in and out?

30.[ ] F8 - What does this shortcut open?

31.[ ] Roster List - Can you see the Start and Stop times for each "Clocked" Employee?

32.[ ] Transfer Employee Data - When would you use this button?

33.[ ] Colour Preferences - Can you set your own colours for each ERP Module?

34.[ ] What is an employee service and how does it differ from a rep service?

Notes: Are there any aspects in this area that more training would be useful? _____________________________________________ _____________________________________________

_____________________________________________ _____________________________________________ _____________________________________________

43. Print Address Labels

2014-12-19T17:13:07Z

Angelica:

'''Print Address Labels'''

'''Print Address Labels- Do you understand the different ways of printing address labels?'''

From the '''Main Menu''' select '''Inventory''' and then the '''Print Address Label''' button or click the '''Print Address Label List''' button. Both functions will allow you to '''print''' the address labels of your choice.

10. Bank and EFT Details

2014-12-18T17:59:54Z

Angelica:

'''EFT Details'''

'''EFT Details - Do you know where to set the EFT or electronic banking details for a bank account?'''

While creating an Account when you select the '''Account Type''' as '''Check''' and '''Saving''' the banking details field is activated.

The '''EFT (Electronic Fund Transfer)''' function enables your Company to process funds ready for electronic transfer. This function will create an ABA file ready to be processed by your bank. You must register with your bank which will issue you with an APCA number to enable you to access the EFT system. '''Electronic Funds Transfer (EFT)''' is an efficient means of processing single or multiple payments via a direct bank transfer.

'''Under these Bank Details fill out.'''

1. Bank Account Name

2. BSB Number (Bank/Branch Number or Swift Code)

3. Account Number

4. APCA Number (supplied by your Bank)

5. Bank Code'''

'''''Click EFT Options and make sure which options fits with your banking software.'''''

8. Accounts and Departments

2014-12-18T17:55:38Z

Angelica:

'''Accounts and Departments'''

'''Accounts and Departments - Was the relationship between Departments Products and Accounts explained, focusing on how Departments can create different report levels with one Accounts, thus eliminating the need for multiple Accounts of the same type?'''

To view and create '''Departments''' from the Main Menu '''Select''' the '''General Module'''

* Select the '''Departments List''' button and the '''List of Department''' screen will open.
* '''Departments can be created by clicking on New tab.'''

In the Department window you will be able to define the structure of your Department/Cost Center Tree up to 4 different levels.

'''1. Header Department.'''

'''2. Sub Department 1.'''

'''3. Sub Department 2.'''

'''4. Department Name'''

''For Examples You have a nationwide Clothing business the Header Department or Mother Company may be the City that you operate in. In the following example we will use Melbourne as our Header Department, and create sub-departments under it.''

* Select the '''New''' button at the bottom of your '''Department List''' to load the new Department window.
* Enter the name of the new '''Header Department''' in the '''Department Name''' field.
* Enter a '''description''' for the '''Header Department''' in the Description field.
'''''The Department Tree View will start to populate'''''
* Select '''Save'''

In each City you may have for example a Retail section and a Warehouse section. When creating your Departments you are able to set these areas of business as Sub Departments, therefore allowing you to report on particular sectors within your business.

'''When creating Sub Department 1 select New from within the Department List or the top toolbar drop-down as detailed above.'''

* '''Select''' Melbourne from the Header Department drop-down.
* '''Enter''' the name of the first Sub Department into the Department Name field E.g. Retail Melbourne and note the Tree Mode structure taking form.
* '''Enter''' a description for the Sub Department into the Description field and select Save

In the Retail store there may be a Menswear section. These can be created as Sub Department 2 to enable further reporting ability.
When creating Sub Department 2 you will need to select New from within the Department List.
Select the Header Department Melbourne from the Header Department drop-down.
Select Retail Melbourne from the Sub Department 1 drop-down.
Enter the name of the 2nd Sub Department into the Department Name field E.g. Menswear and note the Tree Mode structure is growing deeper.
Enter a description for the Sub Department in the Description field and select Save

In Menswear you may have sub sections such as Sportswear, these would appear in the final Sub Department.

'''To create the final Sub Department you will need to select New from within the Department
List'''
* '''Select''' the Header Department Melbourne from the Header Department drop-down.
* '''Select''' Retail Melbourne from the Sub Department 1 drop-down.
* '''Select''' Menswear from the Sub Department 2 drop-down.
* '''Enter''' the name of the final Sub Department in the Department Name field.
* '''Enter''' a description for the Sub Department in the Description field and Save
'''''Notice that the Department Tree View now shows 4 levels of Departments, all indented below each other and also display in Tree format on the main Departments List screen.'''''

Some additional options are there while creating the Departments that you may want to click.

Click the Use this shipping address on Purchase Orders box and type in the address that goods are to be delivered to directly.
To make a Department Inactive uncheck the Active box at the bottom right of screen. This is Automatically checked upon creation of any new department.
You can make a Department Active or Inactive as required as long as there are no transactions posted to the department.
The New button at the bottom of the Department screen allows you to select a new department screen directly from the one you have just created. When you select this new button, the department on screen will be Saved Automatically.

4. New Account

2014-12-18T17:45:57Z

Angelica:

'''New Account'''

'''New Account - Do you know how to setup a new account for your Chart of Accounts?'''

* Select '''Accounts''' Module.
* Select '''Account''' button.
* In Account Window select '''Account Type''' from the drop down '''E.g. Expense, Accounts Payable , etc.'''
* In the '''Account Name''' field, type the name that you want to give to this account.
* Click '''Is Header''' if it is a Header Accounts means have multiple sub accounts linked with this account.
* Click '''Allow Expense Claim''' if Expense Claim is allowed on this account.
* '''Sub Account 1''', you can enter the sub account of the main account.
* '''Sub Account 2''', will create sub branch of '''Sub Account 1'''.
* '''Sub Account 3''', will create sub branch of '''Sub Account 2'''.
* Enter '''Account No'''.
* Select '''Tax Code''' for this account.
* Write '''Account Description'''.
* '''Bank Account Details''' will become active only if the account type is '''Cheque or Saving'''.
* '''Account Tree View''' will show you the tree structure that you have created.
* Click '''Active''', to make this account active
* Click '''Save''' to Create the account.

16. Duration

2014-12-18T17:42:52Z

Angelica:

'''Duration'''

'''Duration- Where do you define the time lines and sequence for each Process?'''

From the '''Main Menu''' select '''Manufacturing''' and then the '''Products Express List''' button.\

* '''Select''' you product
* Under the '''Manufacture''' tab you can create your '''BOM''' (Bill of Materials)
* Under the '''Process''' column you can select a process you have previously created
* On the '''Process Steps Edit''' screen you can enter the '''Duration''', Setup, Breakdown, '''Sequence''' and Extra Info for your selected process step.

Note: If you select Assembly on your top line of the BOM the '''Sequence''' number should signify the '''last step''' it takes to produce your product. For example, if there are 8 steps to produce your product then '''Assembly''' would be number 8 in the '''sequence'''.

13. Total Capacity

2014-12-18T17:41:47Z

Angelica:

'''Total Capacity'''

'''Total Capacity- Where does your total Manufacture Capacity for the floor display?'''

Within your '''Capacity Planner''' you will find two rows near the top of the screen labeled
'''"Capacity"''' and '''"Available"'''. The top row which is your '''Capacity''' row displays the ''total manufacture capacity''. The bottom row which is your '''Available''' row displays the your manufacture capacity that is currently ''available''.

10. Labor Rates

2014-12-18T17:13:33Z

Angelica:

'''Labor Rates'''

'''Labor Rates- Can you define Hourly Labor Rates for a Resource?'''

'''Hourly Labor Rate''' - the '''labor rate''' you offer on this resource to workers or employees.

'''Hourly Overhead Rate''' - the '''extra''' expense or overhead incurred in this resource on hourly basis. For example, Electricity for electronic cutters

1. Preferences

2014-12-18T16:48:47Z

Angelica:

'''Preferences:'''

'''Preferences - Have you set the company preferences for Manufacturing?'''

From the '''Main Menu''' select '''Manufacturing''' and then the '''Preferences''' button.

''OR''

From the '''Main Menu''' select '''Utilities''' and then the '''Preferences''' button and click the '''Manufacture''' tab on the left.

1. Chart of Accounts

2014-12-18T16:47:27Z

Angelica:

'''Chart of Accounts'''

'''Chart of Accounts - Is it clear that your Accounts within the Chart of Accounts can be viewed in a number of ways?'''

The '''Chart of Accounts List''' can be viewed in '''List Mode''' or '''Tree Mode'''.

* From the '''Main Menu ''' select '''Accounts''' Module.
* Select '''Accounts List''' button to view '''Chart of Accounts'''.
* You can view by '''Active Accounts, Inactive Accounts, or All Accounts,''' by selecting the required radio button on the top right.
* You can view your'''Chart of Accounts''' in either '''List''' mode or '''Tree''' mode.
* Click on the '''Tree Mode''' box on the far right top of the page to view the '''Chart of Accounts List''' in '''Tree Mode'''.
* When you are in '''Tree Mode''' you can click on the bottom left '''Expand All''' button, allowing the user to view all on-going accounts.

You can set the default setting to view the '''Account Lists''' either in '''Tree Mode''' or '''List Mode'''.

* Select '''Utilities''' Module.
* Select '''Preferences'''.
* Select '''Accounts''' Tab from tabs on left.
* Click '''Default to Tree View for Chart of Accounts List''' to view Accounts List in Tree Mode when you open it. Uncheck to view in '''List Mode''' by default.

1. Chart of Accounts

2014-12-18T16:47:00Z

Angelica:

'''Chart of Accounts'''

'''Chart of Accounts - Is it clear that your Accounts within the Chart of Accounts can be viewed in a number of ways?'''

The '''Chart of Accounts List''' can be viewed in '''List Mode''' or '''Tree Mode'''.

* From the '''Main Menu ''' select '''Accounts''' Module.
* Select '''Accounts List''' button to view '''Chart of Accounts'''.
* You can view by '''Active Accounts, Inactive Accounts, or All Accounts,''' by selecting the required radio button on the top right.
* You can view your'''Chart of Accounts''' in either '''List''' mode or '''Tree''' mode.
* Click on the '''Tree Mode''' box on the far right top of the page to view the '''Chart of Accounts List''' in '''Tree Mode'''.
* When you are in '''Tree Mode''' you can click on the bottom left '''Expand All''' button, allowing the user to view all on-going accounts.

You can set the default setting to view the '''Account Lists''' either in '''Tree Mode''' or '''List Mode'''.

* Select '''Utilities''' Module.
* Select '''Preferences'''.
* Select '''Accounts''' Tab from tabs on left.
* Tick '''Default to Tree View for Chart of Accounts List''' to view Accounts List in Tree Mode when you open it. Untick to view in '''List Mode''' by default.

26 Supplier Statement

2014-12-18T00:57:09Z

Angelica:

'''Supplier Statement'''

'''Can you print a Supplier Statement?'''

From the Main Screen select the Payment module and then select Print Recipient Created Statements button.

* Choose '''Date Range''' From and To
* Click '''Choose Template''' (required)
''You may Search on the Search box Supplier Name, Click Add to Filter, You may even select All, You may now preview your Supplier Statement and Print.''

25 EFT to ABA Setup

2014-12-18T00:53:13Z

Angelica:

'''EFT to ABA Setup'''

'''Have you defined your EFT details on your bank account in your chart of accounts?'''

The '''EFT''' function enables your company to process funds ready for ''electronic transfer''. This function will create an '''ABA file''' ready to be processed by your bank. You must register with your bank which will issue you with an APCA number to enable you to access the EFT system. EFT (Electronic Funds Transfer) is an efficient means of processing single or multiple payments via a direct bank transfer.

24 Defining EFT

2014-12-18T00:51:23Z

Angelica:

'''Defining EFT'''

'''How do you make the payment appear in the EFT form?'''

'''EFT''' or '''Electronic Banking''' define as Pay suppliers directly using '''Electronic Funds transfer'''. Transfer the funds '''directly''' into the bank account of any supplier with the click of a button from your PC.

* Select '''Banking''' module
* Select '''EFT''' button
* Fill in information
* Click the '''Apply''' box
* Click '''Export''' and create a file name
* '''Print''' EFT form.

23 Bulk Payments

2014-12-18T00:47:21Z

Angelica:

'''Bulk Payments'''

'''Do you understand how to process Bulk Payments?'''

From the '''Main Screen''' select the select '''Payments''' module then select '''Bulk Pay Supplier''' button.

* Click '''All''' to view all departments Transaction,
* Click '''Ignore Date Range''' to view all transactions respective dates,
* Select '''Basis of Suggestion''' or choose manual
* Click Pay to whom payments need to apply
* Double click '''Total Amount to Pay''' to view the amount of the selected suppliers
''Running Balance should be zero, Select payment method, Tick Add to EFT (not mandatory)''
* Select '''Account'''
* Click '''Pay''' to process and finish transaction

22 Pre Payments List

2014-12-18T00:40:40Z

Angelica:

'''Pre-Payments List'''

'''Can you open the pre-payments list?'''

* Select '''Payment''' modules
* Select '''Supplier Pre-Payment list''' button
* Double click and you can now browse the '''Supplier Pre-Payment'''

21 Pre Payments

2014-12-18T00:39:10Z

Angelica:

'''Pre-Payments'''

'''When would you use a pre-payment?'''

''Pre-payments make or receive deposits on goods before any form of invoice has been received. You can apply these prepayments to an invoice once entered.''

20 Entire Process

2014-12-18T00:38:25Z

Angelica:

'''Entire Process'''

'''Do you understand the entire process from entering a PO/Bill through to payment?'''

Yes, Creating PO as follows, Select Purchase Module, Select Purchase Order Button, Browse or Enter Supplier Name, Enter Supplier Address if different from Default, Fill in Purchase Order Number , Fill in Ship Address , Fill in ETA Date, Select Employee, Select Terms, Browse or Enter Product Name, Select Unit of Measure, Fill in the ordered quantity, Ordered Quantity will go back to order, Fill in Description, Fill in cost per item, Select Tax code, Fill in Tax Amount, Fill in Comments, Fill in comments, Click Save to finish transaction.

19 Delete a Payment

2014-12-18T00:37:48Z

Angelica:

'''Delete a Payment'''

'''Can you find a payment and delete it?

* Go to '''Payment''' module then select '''Customer Payment List'''
* Double click on customer on the customer payment card check the '''Deleted''' box
* '''Save'''

18 Bank Cheque

2014-12-18T00:35:44Z

Angelica:

'''Bank Check'''

'''Can you print a bank Check for payment?'''

17 FX Payment

2014-12-18T00:35:13Z

Angelica:

'''FX Payment'''

'''Can you process a payment in Foreign Currency?'''

16 Why Grey

2014-12-18T00:32:14Z

Angelica:

'''Why Gray'''

'''Why would transactions be gray in the Supplier Payment Form?'''

15 Partial Payment

2014-12-18T00:31:42Z

Angelica:

'''Partial Payment'''

'''How do you process a partial payment of a Purchase Order/Bill?'''

From the '''Main Screen''' select the '''Payment''' module and select '''Supplier Payment''' button.

* Fill in '''Supplier'''
* Fill in '''Foreign Currency'''
* Fill in '''Payment Date''', '''Payment Method''', and '''Chq/Ref No'''
* Click '''Apply'''
* Fill in '''Note''' of transaction
* '''Save'''

14 Tick Apply

2014-12-18T00:28:11Z

Angelica:

'''Tick Apply'''

'''Why do we tick apply instead of loading a total?'''

13 Supplier Payment

2014-12-18T00:27:25Z

Angelica:

'''Supplier Payment'''

'''How do you process a Supplier Payment?'''

* Select '''Payments''' module
* Select '''Supplier Payment''' button
* Fill in '''Supplier''' name
* Select '''Payment Date'''
* Click '''Apply''' to Payments
* Fill in Total applied amount
* Select Payment Method and enter bank account
* Fill in '''Notes'''
* '''Save'''

12 Pay Approved

2014-12-18T00:24:09Z

Angelica:

'''Pay Approved'''

'''Can you process multiple Approved payments?'''

* Select '''Payment''' modules
* Select '''Bulk Pay Suppliers''' button
* Fill in Department, Basis Suggestion,Payment Method and Date
* Click '''Pay''' box of the Supplier you wanted to pay
* Click '''Pay''' to process.

11 Approve/Review

2014-12-18T00:19:54Z

Angelica:

'''Approve/Review'''

'''Can you mark a transaction as Approved or For Review?'''

10 Ctrl, Shift, N

2014-12-18T00:19:12Z

Angelica:

'''Ctrl, Shift, N'''

'''What does this filter do?'''

9 Calendar Ageing

2014-12-18T00:18:21Z

Angelica:

'''Calendar Ageing'''

'''How does this change the report view and why is this commonly used?'''

8 Age by Transaction Date

2014-12-18T00:17:34Z

Angelica:

'''Age by Transaction Date'''

'''How does this differ from the standard "ageing based on due date" view?'''

7 Zoom In

2014-12-18T00:16:08Z

Angelica:

'''Zoom In'''

'''Can you drill into the transactions?'''

''You can '''drill down''' into the original transaction within any ERP Report. The time saved in identifying what an amount in one of your key reports is made up of is invaluable to any growing, efficiency-conscious business.''

6 Summary vs Extra Details

2014-12-18T00:12:36Z

Angelica:

'''Summary vs. Extra Details'''

'''Can you view the report in these different modes?'''

The report can be viewed in different modes, such as a '''Summary''' which contains brief information of all the accounts payable, you can view the report on '''Details''' too which means full information of the Account Payable, lastly extra details means added information such as PO, Due Dates, Invoice No, Account name, Supplier name etc.

5 Accounts Payable Report

2014-12-17T23:25:27Z

Angelica:

'''Accounts Payable Report'''

'''How to view the Accounts Payable Report?'''

From the '''Main Menu''' select '''Payment''' Module then select '''Accounts Payable Report'''.

* Click on '''Department'''
* Select date range '''From''' (start of report) '''To''' (end of report)
''You can customize by hitting the button, you may even select desired foreign currencies such as (Dollar - Australian or Dollar - US)''
* Click '''OK''' to finish transaction.

''Accounts Payable report can be exported, and printed as well.''

4 Batch Update

2014-12-17T23:20:47Z

Angelica:

'''Batch Update'''

'''Why should you run an Update Batch before launching the AP Report?'''

''To ensure that all of the information was loaded into the report. Also, to have a real time reporting.''

3 EFT

2014-12-17T23:19:04Z

Angelica:

'''EFT'''

'''Do you want all Supplier Payments to automatically load for EFT?'''