TrueERP wiki - User contributions [en]

Mail Merge History

2014-01-22T13:21:20Z

Cyle van Niekerk:

Source List

2014-01-22T13:20:31Z

Cyle van Niekerk:

<menu name="myMenu" align="center">
More Detail=
[[Canvasser]]
[[Canvasser List]]
[[Company Types]]
[[CRM Reports]]
[[Feedback Report]]
[[Loyalty Program]]
[[Loyalty Program List]]
[[Mail Merge]]
[[Mail Merge History]]
[[Marketing Ratios Report]]
[[Prospect]]
[[Prospect List]]
[[Reward Points]]
[[Reward Points Due To Expire]]
[[Sales Ratios Report]]
[[Source]]
[[Source List]]
[[Sales Pipeline]]
</menu>

== Overview ==

'''The Source List''' allows you to enquire on and list sources of customer contact such as advertising campaigns like Yellow Pages, also sources such as Referrals. You can also monitor the number of enquiries, appointments and sales resulting from each Source. Each source has a creation and expiry date to define the duration of a campaign.

Ways Lists in ERP can be Manipulated: 

*[[Filtering Lists]]
*[[Searching f5 f6 f7]]
*[[Customising Lists]]
*[[Report Printing Options]]
*[[Export Data]]

 '''How To View the Source List'''

*Select the '''CRM''' tab Select the Source List button

As per other ERP Lists, the Source List allows the user to:

*Search for specific data (refer to [[Global Features]])
*Filter by selected criteria (refer to [[Global Features]])

*Select a Date Range or Custom Range to display in the list refer to ([[Global Features]])

*Customise the List view ([[Global Features]])

*Export the displayed List ([[Global Features]])

*Print the displayed List ([[Global Features]])

 

*Select the relevant radio button to display the required list, i.e:
*Active Sources Only; Inactive Sources Only; All Sources;
*Double-click to drill into any entry to load the Source Type data entry screen.

*Select the ''''New'''' button to add a new Source.

*The ''''Source Type'''' data entry screen will load.

*Enter the Source Description, e.g. Daily Telegraph

*Select an ''''Expense'''' account, e.g. Advertising Enter the 'Estimated Cost (Ex)', e.g. $3,000.00

*Select the ''''Created Date'''' and the date the Source is to be made ''''Inactive''''.

*Select ''''Save'''' or ''''New''''. Selecting ''''New'''' will automatically save this entry.

Canvasser List

2014-01-22T13:19:11Z

Cyle van Niekerk:

<menu name="myMenu" align="center">
More Detail=
[[Canvasser]]
[[Canvasser List]]
[[Company Types]]
[[CRM Reports]]
[[Feedback Report]]
[[Loyalty Program]]
[[Loyalty Program List]]
[[Mail Merge]]
[[Mail Merge History]]
[[Marketing Ratios Report]]
[[Prospect]]
[[Prospect List]]
[[Reward Points]]
[[Reward Points Due To Expire]]
[[Sales Ratios Report]]
[[Source]]
[[Source List]]
[[Sales Pipeline]]
</menu>

== Overview ==

'''The Canvasser List''' displays the list of all employees that have been allocated as a Canvasser for Marketing purposes. The Canvasser List allows you to enquire on and list employees who have been added to the Canvasser file. Ways Lists in ERP can be Manipulated: 

*[[Filtering Lists]]
*[[Searching f5 f6 f7]]
*[[Customising Lists]]
*[[Report Printing Options]]
*[[Export Data]]

'''How To View the Canvasser List'''

*Select the '''CRM''' tab
*Select the '''Canvasser List''' button

As per other ERP Lists, the Canvasser List allows the user to:

*Search for specific data (refer to [[Global Features]])
*Filter by selected criteria (refer to [[Global Features]])
*Select a Date Range or Custom Range to display in the list refer to ([[Global Features]])
*Customise the List view ([[Global Features]])
*Export the displayed List ([[Global Features]])
*Print the displayed List ([[Global Features]])
*Select the relevant radio button to display the Canvasser List required, i.e.
*Active Canvasser Only
*Inactive Canvasser Only
*All Canvassers
*Double-click on any entry to load the Canvasser card to view Canvasser details, e.g. History.
*Select the 'NEW' button to add a new Canvasser directly from the Canvasser List.

Prospect List

2014-01-22T13:17:49Z

Cyle van Niekerk:

<menu name="myMenu" align="center">
More Detail=
[[Canvasser]]
[[Canvasser List]]
[[Company Types]]
[[CRM Reports]]
[[Feedback Report]]
[[Loyalty Program]]
[[Loyalty Program List]]
[[Mail Merge]]
[[Mail Merge History]]
[[Marketing Ratios Report]]
[[Prospect]]
[[Prospect List]]
[[Reward Points]]
[[Reward Points Due To Expire]]
[[Sales Ratios Report]]
[[Source]]
[[Source List]]
[[Sales Pipeline]]
</menu>

== Overview ==

'''The Prospect List''' allows you to enquire on and list prospects, update prospect details, convert prospects to Customers or Suppliers.

Ways Lists in ERP can be Manipulated: 

*[[Filtering Lists]]
*[[Searching f5 f6 f7]]
*[[Customising Lists]]
*[[Report Printing Options]]
*[[Export Data]]

'''How To View the Prospect List'''

*Select the '''CRM''' tab
*Select the '''Prospect''' List button
*Double Click on a '''Prospect''' to open
*Select '''Contact''' Tab
*Select '''New''' button to add a contact
*Select '''Edit''' to edit a contact
*Select '''Inactive Contact''' button to see the contact that was entered in the front page ('''This contact is inactive by default''')

*Select '''Edit''' and Select '''Active''' check box to add to contact list
*Select a contact and then select '''Letter''' button
*Give the letter a reference (name, identifier)
*ERP will create a letter to the contact using the default document stored under Company Information
*You can create a fax or email document the same way.

*Select '''History''' tab to view the prospects history with regard to the '''Rewards Program'''
*Select '''Documents''' to see letters etc created for this prospect
*Select '''Notes''' tab to view or add notes
*Select '''Follow Up''' tab to view or add followups (these can also be added from Marketing)
*Select '''Ph Contact''' to view or add a record of a phone contact

Mail Merge

2014-01-22T13:15:52Z

Cyle van Niekerk:

<menu name="myMenu" align="center">
More Detail=
[[Canvasser]]
[[Canvasser List]]
[[Company Types]]
[[CRM Reports]]
[[Feedback Report]]
[[Loyalty Program]]
[[Loyalty Program List]]
[[Mail Merge]]
[[Mail Merge History]]
[[Marketing Ratios Report]]
[[Prospect]]
[[Prospect List]]
[[Reward Points]]
[[Reward Points Due To Expire]]
[[Sales Ratios Report]]
[[Source]]
[[Source List]]
[[Sales Pipeline]]
</menu>

== Overview ==

'''Finding the Mail Merge Function:'''

*'''Select CRM tab'''
*'''Mail Merge Button'''

'''NOTE:''' Be very careful when using mail merge for '''emails''' as each country has its own anti-spam requirements that you must comply with. Also, you may find that your ISP may block your account if you try to email more than 50 emails at one time. This is not a problem in ERP but your internet provider could see it as spam therefore running the risk of being black listed. You must advise your provider and use a Mass Mail Company, then use the '''Setup Host''' tab to set this up.

*Now select your group for the mail merge eg '''Customers'''
*Then choose your list from the drop down menu or filter on this list to give you the customers you wish to send the mail merge to

*Then choose the '''Template''' from the drop down menu - this template can be altered by going to:

*'''Templates'''
*'''Customer Mail Merge''' - design this template to how you want it to look before you do your mail merge

*Then select either '''Email Print File '''or '''Fax''' and enter an '''Email Subject''' if sending via email.
*Then press '''Send'''

Source

2014-01-22T13:14:20Z

Cyle van Niekerk:

Canvasser

2014-01-22T13:12:13Z

Cyle van Niekerk:

Prospect

2014-01-22T13:11:12Z

Cyle van Niekerk:

Job Report (Budget vs Actual)

2014-01-22T13:09:57Z

Cyle van Niekerk:

Budget vs Actual

2014-01-22T13:08:17Z

Cyle van Niekerk:

<menu name="myMenu" align="center">
More Detail=
[[Account List for Budget]]
[[Budgets]]
[[Budget Definition]]
[[Budget Definition List]]
[[Budget List]]
[[Budget Profit and Loss Report]]
[[Budget Reports]]
[[Budget Variation]]
[[Budget vs Actual]]
[[Job Report (Budget vs Actual)]]
</menu>

== Overview ==

In business, budgets are created to act as a forecast or prediction for the future based on the skill and knowledge of the people that create them. To be of benefit, the budgets must then be accurately tracked against actual figures to ensure that the company is on track. If for example, the expenses blow out - then the management of the company will need to see that and act on it quickly. The budget vs actual tool allows for exactly that.

For the benefit of this manual only a very few transactions have been recorded. If no figures are appearing in your budget vs actual report - check your date ranges, departments selector and if these are accurate - then the reason no figures are appearing is that no transactions have occurred on the accounts that are features in the budget.

'''How To View the Budget vs Actual report'''

*Click on the [[Budget_vs_Actual]] button on the budget tab
*The Budget vs Actual report will open

*Select the budget that you wish to compare against actual figures from the drop down menu
*Ensure your date ranges and department selectors are set accurately

For more information about date ranges see date ranges in[[Global features]]

For more information on departments see departments in the general area of the manual

*The data that fills the report now will match the budget selected, date range and department(s) selected.
*All lists can be customised (See [[Customising lists]])
*This list has active and inactive buttons
*Budget vs Actual has search functions (see f5, f6, f7 searching)
*Budget vs Actual can be filtered and sorted (see filtering and sorting lists)
*Budget vs Actual can be exported (see exporting lists)

*Budget vs Actual can be printed (see printing reports)
*You will see the account name
*The account type.
*The actual figures for these accounts. These actual figures have posted to this report from the flow of money into

these accounts. For more information see accounts, sales and purchases/bills

*You will see conservative figure - this is the dollar figure that you conservatively estimated (forecast or budgeted)

you should be at for this point in time - set when creating a new budget. Or updated an existing budget using a budget variation

*You will see a 'conservative varn' column - a dollar variance showing you how big the variation is from your conservative

budget to your actual figure

*You will see a 'Con Varn' column - a percentage figure showing you what percent of your conservative figure you have

actually achieved.

*You will see an aggressive figure - this is the dollar figure that you aggressivly estimated (forecast or budgeted) you

should be at for this point in time - set when creating a new budget. Or updated an existing budget using a budget variation

*You will see a 'aggressive varn' column - a dollar variance showing you how big the variation is from your aggressive

budget to your actual figure

*You will see a 'Agg Varn' column - a percentage figure showing you what percent of your aggressive figure you have

actually achieved.

Budget List

2014-01-22T13:06:15Z

Cyle van Niekerk:

TrueERP

2014-01-22T13:04:04Z

Cyle van Niekerk:

Ways Lists in ERP can be Manipulated: Filtering Lists Searching f5 f6 f7 Customising Lists Report Printing Options Export Data.

Budget Definition List

2014-01-22T13:03:04Z

Cyle van Niekerk:

Budget Variation

2014-01-22T13:01:28Z

Cyle van Niekerk:

<menu name="myMenu" align="center">
More Detail=
[[Account List for Budget]]
[[Budgets]]
[[Budget Definition]]
[[Budget Definition List]]
[[Budget List]]
[[Budget Profit and Loss Report]]
[[Budget Reports]]
[[Budget Variation]]
[[Budget vs Actual]]
[[Job Report (Budget vs Actual)]]
</menu>

== Overview ==

The [[Budget]] variation allows you to select an entire budget or a specific period within that budget and either change or copy the selection you make. You can select to either choose specific accounts for the budget or period or alternatively choose to alter all account entrie's for that budget. This feature within the program allows you to keep up to date with all of the budgets and entries within those budgets. If something changes within the company - those changes will need to be reflected in the budget. If we won the big account - we may need to increase anticipated sales, if we sold the warehouse (examples only) we may need to decrease outgoings and expenses. A budget variation allows those changes to be entered and update future forecasts and predictions.

'''How To Enter a budget variation.'''

*Select the 'Budget Variation' button displayed within the Budget Tab
*The Budget Variation screen appears

*Budget field has a drop down that allows you to select from the list the budget that you wish to perform the variation

on.

*As you select the budget from the drop down list, the interval, start date and end date will auto fill based on the

entries created for that budget in budget definitions

*You will then need to select the action you are performing, you can select either change or copy
*Change - will allow you to make alterations to an already existing entry
*Copy will allow you to duplicate the already existing entry
*Are you changing or copying for just this period? Or for the whole budget?
*Just this period will either copy or record changes for the selected period only
*The whole budget will either copy or record changes for the entire budget

*If you select 'copy' and whole 'budget', the following screen appears for additional information
*These additional fields allow you to create a new name for the budget that you are creating, and a new description.

here is also a field that allows you to select a starting date for this copied budget.

*If you select 'copy' and 'period', the following screen appears for additional information
*These fields allow you to select a specific period from the budget and copy the whole period across to another

period.

The purpose of this as an example - if you have created all the entries for a year - and you know that the three months over Christmas are always quiet - you can change one of the months (periods) and copy the figures across to the other two periods without having to re - enter the figures

*You can then select the tick box marked choose accounts.
*This will allow you to decide if you want to record a variation for only certain accounts within this budget definition

or alternatively by NOT selecting the choose accounts option you are recording changes to all accounts that have been set up in this definition.

*If you have selected change, and budget - and then choose accounts. This screen allows you to make changes

to the specific accounts of your choice for the entire budget.

*You can choose to increase or decrease by either a dollar amount or a percentage amount.
*To save these changes click on the apply button.

*If you have selected change, and period - and then choose accounts the following screen appears
*This screen allows you to make changes to the specific accounts of your choice for the distinct period of your

choice.

*You can choose to increase or decrease by either a dollar amount or a percentage amount.
*To save these changes click on the apply button.

Account List for Budget

2014-01-22T12:59:17Z

Cyle van Niekerk:

TrueERP

2014-01-22T12:57:57Z

Cyle van Niekerk:

Budget Definition

2014-01-22T12:56:26Z

Cyle van Niekerk:

EFT

2013-12-05T13:41:43Z

Cyle van Niekerk:

Reconciliation List

2013-12-05T13:36:44Z

Cyle van Niekerk:

To Be Deposited

2013-12-05T13:34:48Z

Cyle van Niekerk:

<menu name=myMenu align=center>
More Detail=
[[Accounts Receivable Report]]
[[Accounts Payable Report]]
[[Bank Account Report]]
[[Bank Codes]]
[[Banking Reports]]
[[Cheque]]
[[Cheque Details List]]
[[Cheque List]]
[[Deposit Entry]]
[[EFT]]
[[Print Cheques]]
[[Reconcile]]
[[Reconciliation Reports]]
[[Reconciliation List]]
[[To Be Deposited]]
</menu>
== Overview ==

To'''Be Deposited''' provides a list of all amounts that have been posted to the Un-deposited Funds account and are yet to be deposited to the Company's bank account/s. The user has the ability to select manually, or auto select payments received to record them as deposits. ERP depositing allows the user to Group Cash Sale as one cash deposit. The deposit slip is printable and can be used to submit to your bank as a record of all items included in each deposit. Once the deposits have been processed, all data flows through to the selected bank account to be reconciled.

 

'''How to use the To Be Deposited tab'''

*Select the '''Banking Tab/To Be Deposited''' button.

The Deposit screen will load displaying all the un-deposited funds entered into ERP. These will include Cash or Cheque transactions. If you notice that a Credit Card or Direct Deposit transaction has loaded into this screen, you will have to refer back to the payment and change the account that the payment was posted to, i.e. the actual bank account that the funds were deposited into.

*Select the '''Bank Account''' you are depositing the funds into from the drop-down list. Refer [[Accounts|Accounts]] for details on how to set-up Bank Accounts in ERP.
*The ''''Deposited Total'''' will auto fill as you select the entries to deposit. If required you can enter the full amount you wish to deposit then select the entries to match.
*The ''''Date'''' field will auto load with today's date. This can be manually altered to ensure the correct deposit date is entered.

*The ''''Department'''' field will auto load with the department of the logged in user. This can be manually altered if required.

    '''NB'''. The user must have access to change departments to perform this function.

*''''Deposit No'''' is a default field. ERP will auto load the next number in succession.

*You have the ability to sort by any column you wish to by '''left clicking''' on the heading, '''e.g'''. Payment Method. The hand will indicate the column that has been sorted and the direction of the sort i.e. up or down.

*To select the entries you wish to deposit into the selected Bank Account, simply tick the items in the ''''Deposited'''' column. If you wish to select all entries, click on the ''''Select All'''' button at the bottom of screen. (There is also a ''''Deselect All'''' button if required).
*The ''''Deposited Total'''' will auto fill as you select each entry.
*The ''''Total Un-Deposited'''' and ''''Total Deposited'''' will also auto-fill down the bottom right of screen. Enter any notes re the deposit into the notes field.

*When you have selected all the entries for this deposit, select '''Save''' or select '''Print Receipt''' (this will automatically save the entry).

*You have the ability to sort by any column you wish to by '''left clicking''' on the heading, '''e.g'''. Payment Method. The hand will indicate the column that has been sorted and the direction of the sort i.e. up or down.

*To select the entries you wish to deposit into the selected Bank Account, simply tick the items in the ''''Deposited'''' column. If you wish to select all entries, click on the ''''Select All'''' button at the bottom of the screen. (There is also a ''''Deselect All'''' button if required).
*The ''''Deposited Total'''' will auto fill as you select each entry.
*The ''''Total Un-Deposited'''' and ''''Total Deposited'''' will also auto-fill down the bottom right of the screen.
*Enter any notes with regards to the deposit into the notes field.

*When you have selected all the entries for this deposit, select '''Save''' or select '''Print Receipt''' (this will automatically save the entry).

*Selecting '''Print Receipt''' will print out the following default ERP receipt. Refer to templates to re-design the receipt if required.

*Select the ''''Auto Deposit'''' button to automatically create deposits for Auto Deposit Accounts. Generally speaking this function will only be utilised if the payment has been posted to the wrong account due to the Auto Deposit Account not being pre-set.
*Select ''''Yes'''' to the prompted message if you wish to proceed to Auto Deposit Accounts.

*Selecting ''''Yes'''' to the above message will prompt the automatic selection of the payments allocated to Auto Deposit Accounts, and create a deposit then auto save the transaction.

NB: Auto Deposit Accounts must first be created, refer to Preferences/Accounts as per screen-shot below.

*If the Auto Deposit Account/s have been created prior to processing the payment/s then the payment/s will be automatically posted to the Auto Deposit account. Therefore bypassing the ''''To Be Deposited'''' process unless the Auto Deposit Account is ''''Undeposited Funds'''', therefore, if you wish to manually deposit your Cash and Cheque payments you should set the Auto Deposit Account to ''''Undeposited Funds'''' as per below.

*Select ''''Group Cash Sale Deposits'''' to bundle Cash Sales into one payment total to be deposited. Cash Sales being from a Cash payment via POS or a transaction processed through the ''''Cash Sale'''' screen.
*All Cash Sales are now grouped as one total deposit of cash 

NB: Customer Payments received and processed as Cash will not be grouped.

*Select the Tick Box in the deposit column for the payments you wish to deposit 
*Select '''Save''' or '''Print  Receipt''' to complete the deposit.

Cheque List

2013-12-05T13:27:46Z

Cyle van Niekerk:

<menu name=myMenu align=center>
Related Items=
[[Accounts Receivable Report]]
[[Accounts Payable Report]]
[[Bank Account Report]]
[[Bank Codes]]
[[Banking Reports]]
[[Cheque]]
[[Cheque Details List]]
[[Cheque List]]
[[Deposit Entry]]
[[EFT]]
[[Print Cheques]]
[[Reconcile]]
[[Reconciliation Reports]]
[[Reconciliation List]]
[[To Be Deposited]]
</menu>
== Overview ==

The '''Cheque List''' button allows you to view cheques prepared by using ERP and sort these cheques by various criteria, you can from this area print a list of cheques previously issued and create a new cheque. Lists in ERP can be [[Filtering Lists|Filtered]], [[Searching f5 f6 f7|Searched]], Customised, Printed and Exported.

==== How to view the Cheque List ====

*The Cheque List is exportable (see exporting reports)
*The Cheque List is printable (see printing reports)
*The Cheque List is searchable ( see f5, f6, f7 searching)
*The Cheque List is customisable (see customising lists)
*The Cheque List can be filtered (see sorting and filtering)

By double clicking, Drilling Down on a transaction it will allow the user to view the details of the payment made

*Select a '''From''' and '''To''' date range or customise, to view a cheque list
*Select '''Search Column''' to select search by method
*Enter any text, to '''Search Text''', other search options are: Select '''Customise''' to further define fields viewed, f5, f6, f7 searching
*Select '''Export''' to copy data to another source
*Select '''New''' to write a new cheque
*Select '''Print''' to print details shown

Accounts Payable Report

2013-12-05T13:14:29Z

Cyle van Niekerk:

<menu align="center" name="myMenu">
More Detail=
[[Accounts Receivable Report]]
[[Accounts Payable Report]]
[[Accounts Receivable Notes]]
[[Bulk Pay Suppliers]]
[[Credits]]
[[Customer Payment]]
[[Customer Payment List]]
[[Customer Prepayment]]
[[Customer Prepayment List]]
[[Payments Reports]]
[[Print Recipient Created Statement]]
[[Print Statements]]
[[Received Bulk Payments]]
[[Statements List]]
[[Supplier Payment]]
[[Supplier Payment List]]
[[Supplier Prepayment]]
[[Supplier Prepayment List]]
[[Unpaid Bills]]
</menu>

== Overview ==

This button allows you to view the [[Accounts_Payable_Report|Accounts Payable Report]] as at the time of your last batch update. The Accounts Payable screen opens by default in summary form by supplier.

Once a Purchase Order has been generated, and the goods or services have been received, the Invoice Number and date entered, and the Purchase Order is saved, the account then becomes payable as per the terms of the Supplier. The [[Accounts_Payable_Report|Accounts Payable Report]] can also be viewed by 'Age By Transaction Date'.

==== How To View the Accounts Payable Report ====

The [[Accounts_Payable_Report|Accounts Payable Report]] is accessible via the following two tabs.

*Banking Tab
*Payments Tab

The [[Accounts_Payable_Report|Accounts Payable Report]] can be viewed in the following methods.

*Summary - This displays Outstanding Balances as a total per Supplier
*Details - This displays Outstanding Balances by Transaction type, e.g. Invoice
*Extra Details - This displays Outstanding Balances by PO etc. including all information regarding the transaction such as PO numbers.

In extra details you may also 'drill down' to view the source transactions (see Global Features).

==== For Companies that use Departments, you have the ability to view this report by one Department or All Departments. ====

*Tick 'All' to display Report by All Departments
*Un-tick 'All' and select a Department from the drop-down to display the report by a specific Department.

*To view the Report by a particular Date Range, un-tick 'Ignore Date Range'.
*Select the Date Range required.

NB: The PO for Pastell Paints no longer displays as it was prior to the date selected, therefore the
total of Accounts Payable has been adjusted.

*The 'Show Prepayments' check box allows you to include or exclude Prepayment transactions.
*'Age by Transaction Date' shows payments due by age from the creation of the transaction regardless of the payment terms.

*To select transactions for either 'Review' or 'Approval' for payment, hold down Ctrl and select the transactions to review or approve.
*Right-click to make your choice of review or approval, or to clear a previous choice.

*The payments selected for payment and for review will be highlighted accordingly, and the totals will be displayed in the bottom right hand corner of the report.
*Select the 'Pay Approved' button to load the payment screens for the transactions approved for payment.
*Select 'Yes' to proceed with the payment of Approved Payments.

The Supplier payment screen will load with the relevant Supplier and payments. Refer to Supplier Payments for further details on processing payments.

*Once the payment has been applied, the transactions will no longer appear in the [[Accounts_Payable_Report]] upon reloading the report.

*Select the 'Bulk Pay' button displayed at the bottom of the Accounts Payable List to load the Bulk Pay payment screen.
*'Bulk Pay Supplier' allows you to post payments to multiple suppliers from within the one processing screen. Refer to Bulk Pay Suppliers within the Payments tab for details on completion.

*To add notes to individual transactions within the [[Accounts_Payable_Report|Accounts Payable Report]], you must first select the 'Extra Details' mode.
*Double-click in the 'Notes' column beside the transaction you wish to apply a note to.
*The Notes screen will load, enter the relevant note.

*Select 'OK' to save the note.

Bank Account Report

2013-12-05T13:08:50Z

Cyle van Niekerk:

Reconcile

2013-12-05T12:53:31Z

Cyle van Niekerk:

<menu name="myMenu" align="center">
More Detail=
[[Accounts Receivable Report]]
[[Accounts Payable Report]]
[[Bank Account Report]]
[[Bank Codes]]
[[Banking Reports]]
[[Cheque]]
[[Cheque Details List]]
[[Cheque List]]
[[Deposit Entry]]
[[EFT]]
[[Print Cheques]]
[[Reconcile]]
[[Reconciliation Reports]]
[[Reconciliation List]]
[[To Be Deposited]]
</menu>

== Overview ==

Reconciling your Bank Accounts regularly is essential to keeping good financial records. Reconciliations ensure the monies processed through your bank account/s, matches the data entered into your ERP database. '''NB''' - ERP discourages you from reconciling a future dated transaction as this can put your accounts out of balance. In the rare circumstance where a future dated transaction needs to be reconciled untick the '''Filter On Date''' box otherwise any transactions dated after the statement date will not be available to reconcile.

The ERP reconciliation process has been designed to ensure efficiency and ease of use. All reconcilable transactions processed within ERP that affect the Bank Account, i.e. Customer payments (deposits), Supplier payments and cheques, other deposits, payments and journal entries, are automatically loaded into the reconciliation screen upon selection of the relevant bank account and Statement Date. From here it is a simple task of clicking to tick off items appearing on your Bank Statement. Reconciliations can be completed (saved) once the difference between the cleared and ending balance is '''$0''', or held pending completion, ensuring correct figures are maintained. ERP produces detailed reports on what has been reconciled and what has not been reconciled upon the completion of any reconciliation.

'''How To Do a Reconciliation'''

*Select the ''''Reconcile'''' button within the Banking tab

*Select the ''''Bank Account'''' you are reconciling, from the drop-down menu.
*All deposits and withdrawals related to the selected bank account will load.
*The ''''Opening Balance'''' will also load. This should match the opening balance of the Bank Statement you are about to [[Reconcile|Reconcile]]

*Enter the '''Statement Number''' as per the Bank Statement you are reconciling. The list of reconcilable transactions

   will change to those up to or equal to the statement date to ensure post-dated transactions are not reconciled incorrectly.

*Select the '''Correct Date''' as per the Bank Statement you are reconciling.
*Enter the '''Ending Balance''' as per the Bank Statement you are reconciling.
*You are able to sort  each column by clicking on the header, '''e.g. 'Date''''. The hand will indicate whether the sort

   is Up or Down.

*To search for a particular value, enter the amount into the ''''Search Amount'''' field, e.g. $588.00
*Select ''''Go''''
*The value you are searching for will be highlighted.

*Select the transactions that have appeared on this Bank Statement by selecting the ''''OK'''' tick box beside the

    relevant transactions.

*You are able to place any reconciliation on ''''Hold''''. This will save the reconciliation as per the current status,

    allowing you to complete it later.

*Upon selecting the '[[Reconcile]]' button again, you will be prompted with the following screen.
*Select the reconciliation you wish to continue with. There may be more than one that you have placed on hold.
*Select ''''OK''''

'''NB''': You are required to enter your Ending Balance each time you re-load the reconciliation.

Continue marking off the presented transactions as per the Bank Statement, until you have reconciled every transaction on the Statement to the data entered into ERP. By marking transactions off in this way, you will clearly identify if there are any transactions that have not been entered into ERP but have been presented at the Bank. Once all transactions are entered and the Difference is '''$0'''. you will be able to save the reconciliation.

 

*Select ''''Save''''
*Select ''''Yes'''' to print the [[Reports]]. Or select ''''No'''' if you do not wish to print the reports.
*Select ''''Print'''' to print just the Reconciliation Report
*Select ''''Print Report'''' to print just the Non Reconciled Report
*Two Reports will be printed - '''Reconciliation Report '''and '''Not Reconciled Report'''

 '''Shortcuts'''

*Select ''''Mark All'''' to reconcile all the transactions displayed. This can be a useful shortcut if you have more

    items presented (appearing on the bank statement) than unpresented. In this case '''Select All''' and de-select the       

    unpresented items.

*Select ''''UnMark All'''' to de-select all the marked items.

*Completed Reconciliations can be found in the [[Reconciliation List]].

*To delete any Reconciliation, open the relevant one and select the ''''Deleted'''' tick-box at the bottom right of the screen.
*Select ''''Save''''

'''NB''': You can only delete Reconciliations in sequence, i.e. last one first, then back in date order. '''e.g'''. If you need to delete a Reconciliation completed at the end of August, and it is now November and you have completed two reconciliations since then, you will have to delete the last two reconciliations completed to be able to delete the incorrect one back in August.

This rule applies to all transactions within ERP. Upon completion of a transaction the previous step is automatically locked-down. '''e.g'''. A Customer makes a payment on an Invoice, you cannot delete the Invoice if a payment has been applied. You must first delete the Payment to be able to delete the Invoice.

*The deleted Reconciliation can now be found in the Bank Reconciliations List under the ''''Deleted'''' radio button.

Print Cheques

2013-12-05T08:27:05Z

Cyle van Niekerk:

Cheque

2013-12-05T08:19:46Z

Cyle van Niekerk:

Deposit Entry

2013-12-05T08:06:45Z

Cyle van Niekerk:

Support Log List

2013-12-05T07:41:46Z

Cyle van Niekerk:

<menu align="center" name="myMenu">
Related Items=
[[Appointment]]
[[Appointments List]]
[[Appointment Status]]
[[Appointments Reports]]
[[Customers on Support List]]
[[Customise Calendar]]
[[Main Calendar]]
[[Print Appointments]]
[[Public Holidays]]
[[Support Log List]]
[[Support Logs]]
[[Support Pricing]]
</menu>

== Overview ==

The '''Support Log List''' is a report that enables you to see all the calls that have come through and been logged as support. Ways Lists in ERP can be Manipulated: 

*[[Filtering Lists]]
*[[Searching f5 f6 f7]]
*[[Customising Lists]]
*[[Report Printing Options]]
*[[Export Data]]

==== How to View Support Log List ====

*Select the '''Appointments''' tab
*Select the '''Support Log List''' button
*Select the Date Range required
*Double click a Support Log to open

==== Working in Support Log ====

For more detail go to [[Support Logs]]

Appointments List

2013-12-05T07:39:20Z

Cyle van Niekerk:

<menu name="myMenu" align="center">
More Detail=
[[Appointment]]
[[Appointments List]]
[[Appointment Status]]
[[Appointments Reports]]
[[Customers on Support List]]
[[Main Calendar]]
[[Print Appointments]]
[[Public Holidays]]
[[Support Log List]]
[[Support Logs]]
[[Support Pricing]]
</menu>

== Overview ==

Within the [[Appointments_List]] you can view all Active, converted, non converted and deleted appointments, for specific date ranges. Ways Lists in ERP can be Manipulated: [[Filtering Lists]] , [[Searching f5 f6 f7]] , [[Customising Lists]] , [[Report Printing Options]] and [[Export Data]].

==== How to View Appointments List ====

*Select the [[Appointments]] section of ERP
*Select the [[Appointments_List]] button

From the [[Appointments_List]] you can view all Converted, Non Converted, or Deleted appointments.

*To view an appointment, double click the specific appointment and the appointment screen will appear. You can amend any details from within the Appointments screen.

==== Converting an Appointment to a Invoice ====

*Select the [[Appointments]] section of ERP
*Select the [[Appointments_List]] button
*Click on the specific appointment that you wish to convert to an invoice.

 

The Appointment will then become highlighted.

*Select the 'Invoice Conversion' tick box, the 'Select all in Grid' tick box will now become available.
*Select the Invoice button

This creates an invoice for the services that were applied to the appointment.

Appointments List

2013-12-05T07:37:41Z

Cyle van Niekerk:

<menu name="myMenu" align="center">
More Detail=
[[Appointment]]
[[Appointments List]]
[[Appointment Status]]
[[Appointments Reports]]
[[Customers on Support List]]
[[Main Calendar]]
[[Print Appointments]]
[[Public Holidays]]
[[Support Log List]]
[[Support Logs]]
[[Support Pricing]]
</menu>

== Overview ==

Within the [[Appointments_List]] you can view all Active, converted, non converted and deleted appointments, for specific date ranges. Ways Lists in ERP can be Manipulated: [[Filtering Lists]] , [[Searching f5 f6 f7]] , [[Customising Lists]] , [[Report Printing Options]] and [[Export Data]].

==== How to View Appointments List ====

*Select the [[Appointments]] section of ERP
*Select the [[Appointments_List]] button

From the [[Appointments_List]] you can view all Converted, Non Converted, or Deleted appointments.

*To view an appointment, double click the specific appointment and the appointment screen will appear. You can amend any details from within the Appointments screen.

==== Converting an Appointment to a Invoice ====

*Select the [[Appointments]] section of ERP
*Select the[[Appointments_List]] button
*Click on the specific appointment that you wish to convert to an invoice.

 

The Appointment will then become highlighted.

*Select the 'Invoice Conversion' tick box, the 'Select all in Grid' tick box will now become available.
*Select the Invoice button

This creates an invoice for the services that were applied to the appointment.

Print Appointments

2013-12-05T07:33:24Z

Cyle van Niekerk:

<menu name=myMenu align=center>
Related Items=
[[Appointment]]
[[Appointments List]]
[[Appointment Status]]
[[Appointments Reports]]
[[Customers on Support List]]
[[Customise Calendar]]
[[Main Calendar]]
[[Print Appointments]]
[[Public Holidays]]
[[Support Log List]]
[[Support Logs]]
[[Support Pricing]]
</menu>
== Overview ==

The Print Appointments section in ERP is used for [[Employee|Employees]] / Reps to view, print, or email their Itinerary. Selecting the Print Itinerary tick box enables the [[Employee]] to view summarised details for the [[Appointments]]. If you select the Print List tick box this will enable the user to view all details entered on the specific appointments.

==== How to Print Appointments ====

*Select the Print Appointments button located in the [[Appointments]] section of ERP.
*Select the Date Range that you wish to view, print or email the appointments from.
*Select a specific rep from the drop down, or if you require all reps itineraries, select the 'All Reps' tick box.
*Select either the 'Print Itinerary' or 'Print List' tick box
*Select Print or Preview or if an email address is supplied for the Rep you can email the appointment

Accounts Reports

2013-12-02T12:37:47Z

Cyle van Niekerk:

<menu name="myMenu" align="center">
More Detail=
[[Account]]
[[Accounting Concepts]]
[[Account Types]]
[[Accounts List]]
[[Accounts Reports]]
[[Balance Sheet]]
[[BAS Report]]
[[BAS Report List]]
[[Cash Flow Forecast]]
[[Cash Flow Statement]]
[[Dashboard]]
[[Journal Entry]]
[[Journal Entry List]]
[[Profit and Loss]]
[[Retained Earnings]]
[[Summary Sheet]]
[[Transaction Journal]]
[[Trial Balance]]
</menu>

== '''Overview''' ==

Selecting the Accounts Reports icon will open the Report Selector menu displaying the list of Accounts related reports.

==== The main financial accounting statements ====

The purpose of financial accounting statements is mainly to show the financial position of a business at a particular point in time and to show how that business has performed over a specific period.

The three main financial accounting statements that help achieve this aim are:

#The profit and loss account for the reporting period
#A balance sheet for the business at the end of the reporting period
#A cash flow statement for the reporting period

A balance sheet shows at a particular point in time what resources are owned by a business ("assets") and what it owes to other parties ("liabilities"). It also shows how much has been invested in the business and what the sources of that investment finance were.

It is often helpful to think of a balance sheet as a "snap-shot" of the business - a picture of the financial position of the business at a specific point. Whilst this is a useful picture to have, every time an accounting transaction takes place, the "snap-shot" picture will have changed.

By contrast, the [[Profit and loss]] account provides a perspective on a longer time-period. If the balance sheet is a "digital snap-shot" of the business, then think of the profit and loss account as the "DVD" of the business' activities. The story of what financial transactions took place in a particular period - and (most importantly) what the overall result of those transactions was.

Not surprisingly, the [[Profit and loss]] account measures "profit".

What is profit?

Profit is the amount by which sales revenue (also known as "turnover" or "income") exceeds "expenses" (or "costs") for the period being measured.

==== How to Use Accounts Reports ====

*Select Accounts
*Select Accounts Reports

==== Accounts Reports Detail ====

*[[Account Types List]] - Lists the account types available to you when creating accounts.

For more information on Types of accounts available see [[New Account]]

*[[Accounts Payable Report]] - Detailed report of accounts payable (or creditors) with aged detail for each of the Suppliers [[Accounts Receivable Report]] - Detailed report of accounts receivable (or debtors) with aged detail for each of the Customers
*Approval_Reminder_List - Listing of Puchase Orders awaiting payment approval from approved person
*[[Audit Trail List]] - Full list of transactions and history of changes to those transactions. This is useful to track when a change was made to a transaction (e.g. Change of value on an Invoice) and which user made the change
*[[Balance Sheet]] - Full Balance Sheet as described above
*[[Bank Account Report]] - Full listing of postings to each bank account for a selected period including whether the transaction has been reconciled
*[[Cash Flow Forecast]] - Projection of future cash flow based on current creditor and debtor balances. e.g. What monies are due to be received/paid in the next week/month/quarter/year
*General Ledger - Listing of all transactions by account for a selected period with options for: Summary - Totals Only Details - Subtotals by transaction type Extra Details - Full transaction listing
*[[Profit/Loss]] - Full Profit & Loss report as described above
*Profit & Loss (By Period) - Full Profit & Loss report with comparison periods (Month, Quarter or Year). e.g. you can compare income in the Profit and Loss for the current month, with revenue from the previous month.
*Profit & loss Summary - Profit & Loss Totals only with comparison by various period selections from daily up to a full year.
*[[Statements]] - Listing of Invoices and Payments that appear on statements for the selected date range. See [[Print Statements]]
*[[Summary Sheet]]- Summary of financial information including current Balance sheet total, aged payable and receivables and Profit and Loss comparisons for prior periods of Last Week, Last Month, Last 3 Months and Last 12 Months
*Tax Summary - Listing of tax codes and corresponding amounts for a selected date range
*[[Transaction Journal]] - Listing of all transactions for a selected period of time with detail of all associated account postings
*[[Trial Balance]] - Listing of accounts and their balances as well as a total of debits and credits for a period of time. This is a snapshot of balances to demonstrate that all account postings balance.
*Unassigned Tax Codes - Listing of any transactions that have been created without a tax code. A tax code is essential on all transactions to ensure BAS or VAT returns can include all necessary transactions.
*Unpaid Bills - This is a simplified creditors report that has the advantage of being faster to produce than a full Accounts Payable Report

Note: Links (LinkId) will be set-up when the destination text has been entered.

Trial Balance

2013-12-02T12:27:30Z

Cyle van Niekerk:

Journal Entry List

2013-12-02T12:03:19Z

Cyle van Niekerk:

Accounts List

2013-12-02T11:49:24Z

Cyle van Niekerk:

<menu name="myMenu" align="center">
More Detail=
[[Account]]
[[Accounting Concepts]]
[[Account Types]]
[[Accounts List]]
[[Accounts Reports]]
[[Balance Sheet]]
[[BAS Report]]
[[BAS Report List]]
[[Cash Flow Forecast]]
[[Cash Flow Statement]]
[[Dashboard]]
[[Journal Entry]]
[[Journal Entry List]]
[[Profit and Loss]]
[[Retained Earnings]]
[[Summary Sheet]]
[[Transaction Journal]]
[[Trial Balance]]
</menu>

= Accounts List (Tree Mode, List Mode) =

== Overview ==

 The Chart of Accounts list can be viewed in detailed list mode or Tree mode. The Chart of Accounts List displays the full list of Accounts with related balances. You can view by Active Accounts, Inactive Accounts or All Accounts, by selecting the relevant radio button.

The "Chart of Accounts List" displays the following information fields for each account:

*Account Number
*Account Name
*Account Type
*Department the Account is assigned to
*Balances of each Account Type and Account Balance
*Banking information
*Tax code information

In the 'Accounts List' you can view your Chart of Accounts. If you click on 'Tree mode' (circled on the far right top of the page), all the accounts will be moved into their Account Type/Name with drop down plus (+) signs. Click on the Plus sign to view all the accounts in their account type. Alternatively, when you are in Tree Mode you can click on the 'Expand All' (bottom left), allowing the user to view all on-going accounts.

=== How to Use the Accounts Tree Mode Expanded using the (+) (-) to View or Hide detail. ===

*Select ACCOUNTS tab.
*Select ACCOUNTS LIST button
*Tick Tree Mode, (circled top right).

By clicking on the (+) icons, it will allow you to view more of your account details. By clicking (-) it will hide the detail. All $ values of Sub Accounts are drillable, i.e. in expanded view only.

=== CHART OF ACCOUNTS - LIST MODE. ===

By un-ticking Tree Mode the Chart of Accounts list will display. Use this view for a more detailed view of the values within your Chart of Accounts. All $ values are drillable.

'''Note:''' To refine detail, Accounts can be viewed by choosing selections from the Radio Buttons located along the Menu Bar in List or Tree Mode. The options to choose from include: Active Accounts, Inactive Accounts, Accounts with Budgets and All Accounts.

Selecting The "NEW" button from the menu bar. This will open the Account screen enabling you to create a new Account from the Account list Screen and add it to the list of ACCOUNTS. Refer to the Account Button for further information regarding creating a new Account.

To C'''ustomise''' the columns displayed in your list select the Customise button and the Chart of Accounts List will open. Tick or un-tick the boxes to choose the columns you wish to appear in the custom list. For more information on customising lists, refer to Global Features

To '''Export''' the list as a Text, CSV, SLK, or HTML file, select the Export button, and a Windows screen will appear. Select the 'Save In' location, and name the file. and select the type of file you would like the Chart of Accounts List to be saved as.

To PRINT the Chart of Accounts List select the Print button at the bottom of the Screen. The print preview screen or Print Dialog will open if selected in Employee Preferences or the list will be sent directly to the default printer.

=== How to Merge Accounts ===

In some circumstances you may need to merge two accounts. eg. It is not possible to simply change the name in the account file as this is the unique identifier for the record. You must create a new account with the new name and merge the old account into it.

Select Sales Select account List Hold down the control key (Ctrl) and select the account name that you want to keep Continue to hold down the control key and select the account you want merged into the first account Right Click your mouse and select MERGE

Balance Sheet

2013-12-02T11:26:22Z

Cyle van Niekerk:

Profit and Loss

2013-12-02T11:21:33Z

Cyle van Niekerk:

Cash Flow Forecast

2013-12-02T11:11:39Z

Cyle van Niekerk:

Journal Entry

2013-12-02T11:09:11Z

Cyle van Niekerk:

BAS Report

2013-12-02T11:03:35Z

Cyle van Niekerk:

<menu align="center" name="myMenu">
More Detail=
[[Account]]
[[Accounting Concepts]]
[[Account Types]]
[[Accounts List]]
[[Accounts Reports]]
[[Balance Sheet]]
[[BAS Report]]
[[BAS Report List]]
[[Cash Flow Forecast]]
[[Cash Flow Statement]]
[[Dashboard]]
[[Journal Entry]]
[[Journal Entry List]]
[[Profit and Loss]]
[[Retained Earnings]]
[[Summary Sheet]]
[[Transaction Journal]]
[[Trial Balance]]
</menu>

= BAS/VAT Report Button =

== Overview ==

This facility enables you to set up and print out and save standard '''BAS/VAT''' statements. Statements can be created for all or individual departments/classes in an Accrual of Cash basis.

'''Special Note:''' ERP requires your Accountant to configure the BAS/VAT setup to ensure correct
reporting to the ATO. The BAS/VAT report depends on the correct Tax Codes being used in transactions.
Please familiarise yourself with ERP's tax codes before proceeding. If you are in doubt as to
which tax code should be used for a transaction you should ask your accountant.

== Adding a new BAS/VAT Statement ==

*Select the '''Accounts''' Module '''BAS/VAT''' report button this will open the '''BAS/VAT''' report Statement at the '''Supplies and''' '''Acquisitions''' section of the report.

*Select the period you require - '''Monthly''' or '''Quarterly'''.
*From the '''Drop Down''' '''Menus''' Select the '''Month/Quarter Beginning,''' and the '''Current Year''' periods. 
*Select the '''Options''' button 
*Select a '''Department '''or tick the '''All''' box
*Choose an '''Accounting Method''' - '''Accrual''' or '''Cash '''
*Select '''Ok '''to Save and return to the main report. 
*'''Save''' the report and the '''Description''' box will display to enter a name.
*Select '''Ok''' to Save and Close

== BAS/VAT Options ==

You are able to create a '''BAS/VAT''' statement for either '''Cash''' or '''Accrual''' accounting method. The default selection is '''Accrual'''.

*Select '''Options'''
*Select either '''Cash''' or '''Accrual'''
*'''Cash''' is used for Businesses using a cash basis of Accounting for Goods and Services Tax (GST) or Value Added Tax (VAT) payable and for input tax credits when payment for a taxable supply or creditable acquisition is either made or received.
*Entities using an '''Accrual''' or Non Cash basis of accounting for Goods and Services Tax (GST) or Value Added Tax (VAT) and payable for input tax credits account for GST. When they receive or pay any consideration, or when an Invoice is issued or received, whichever occurs earlier. 

== Creating BAS/VAT by Department ==

'''ERP''' allows you the ability to create a BAS Statement by Department (Cost Centre) or by '''ALL''' Departments.

*Select the '''Options''' button on the bottom of the form.
*Select the '''Department''' you are setting the '''BAS/VAT''' Options for or select '''All''' for every department.
*Select '''OK''' to save 

== Adjusting the Configuration of the BAS/VAT Statement ==

The '''BAS/VAT''' Report is set up so that you can make changes to the tax code links. It is Important to note, that only a qualified Accountant should carry out this process. The selections need to be checked to ensure you get your desired results.

*Select the '''G1''' button link for '''Total Sales & Income & Other Supplies'''.
*Included '''Tax Codes''' are '''CAG''', '''E''', '''EXP''', '''FRE''', '''GST''', '''GSTIM''', '''NCF''', '''NCG''', '''NT''', '''PRI'''
*'''Selected Tax Codes''' displays all the accounts that will appear under the total for '''G1'''.
*If modification is required, '''Hold Down''' the '''Ctrl''' Key and select the item/s you wish to add or remove from this selection.

*Select '''OK''' to save or select '''Cancel''' if you want to exit without saving.

== Use the same process for all other BAS/VAT Buttons ==

*'''Exports G2 -''' Included Tax Codes are '''EXP '''
*Other GST-Free Supplies '''G3''' - Included Tax Codes are '''FRE '''

*Input Tax Sales & Income & Other Supplies '''G4'''
*Adjustments '''G7 - '''Included Tax Codes are '''ADJ'''
*Capital Acquisitions '''G10 - '''Included Tax Codes are '''CAF, CAG '''
*Other Acquisitions '''G11- '''Included Tax Codes are '''NCF''', '''NCG''', '''NCI '''
*Acquisitions for making input taxed sales & income & other supplies '''G13 - '''Included Tax Codes are '''CAI''' and '''NCI '''
*Acquisitions with no GST in the price '''G14 '''- Included Tax Codes are '''CAF''' and '''NCF ''' 
*Total of estimated private use of acquisitions & non-deductible '''G15 - '''Included Tax Codes are '''PRI'''
*Adjustments '''G18''' '''- '''Included Tax Codes are '''ADJ'''

== Taxes and Amounts withheld ==

Follow the same procedures as per '''Supplies and Acquisitions'''

*Select the '''BAS/VAT''' Report button, this will open the BAS/VAT Report Statement at the '''Supplies and Acquisitions''' section of the report.
*Select the '''Taxes and Amounts Withheld''' tab
*Select the Reporting Period either '''Monthly''' or '''Quarterly'''
*Select the '''Quarter beginning''' and '''Year'''
*Click '''W1''', '''W2''', '''W3''', '''W4''', and/or '''T1''' to View all the accounts that will appear under the totals.
*'''W1''' is a combination of the Gross Wages expense accounts, '''E.g.''' all accounts that go into the Gross Wages as a total and '''W2''' is the PAYG tax expense account. Amounts will refresh as you click on these buttons.
*Select any of these buttons and the '''Select Accounts''' screen will load.
*If modification is required, '''Hold Down''' the '''Ctrl''' Key and click on the item you wish to add or remove from this selection.
*Select '''OK''' to save, or select '''Cancel''' if you want to exit without saving.

== Fringe Benefit tax instalment for the period ==

*Enter in '''F1, F2, F3 '''and '''F4''' fields the amounts advised by the ATO or your accountant

== BAS/VAT Debits and Credits ==

*Select the '''BAS/VAT''' Report button this will open the BAS/VAT Report Statement at the '''Supplies and Acquisitions''' section of the report. Select the '''BAS/VAT Debits and Credits''' tab
*Click '''1C, 1E, 1D, 1F, 1G''' to '''View '''all the accounts that will appear under the totals.
*The '''Select Accounts''' screen will appear.
*If modification is required, '''Hold Down''' the '''Ctrl''' Key and click on the item you wish to add or remove from this selection.
*All other fields will be populated with values calculated accordingly in respect to the selected tax codes for each of the '''Select Accounts '''fields.
*Select '''OK''' to save, or select '''Cancel''' if you want to exit without saving.

== Tax Codes ==

The '''Tax Codes''' for your country will be pre-set when you download the software for your country.

=== BAS (Australian) ===

{| width="460" cellspacing="1" cellpadding="1" border="0" align="center" style=""
|-
! scope="col" | Code 
! scope="col" | Description 
|-
| ADJ 
| Tax Adjustments 
|-
| CAF 
| Capital Acquisition - GST Free 
|-
| CAG 
| Capital Acquisition - Inc GST 
|-
| E 
| Tax Exempt 
|-
| EXP 
| GST Free Exports 
|-
| FRE 
| GST Free Supplies 
|-
| GST 
| Supplies Including GST 
|-
| GSTIM 
| GST on Imports 
|-
| NCF 
| Non-Capital Acquisition - GST Free 
|-
| NCG 
| Non-Capital Acquisition - Inc GST 
|-
| NT 
| No Tax 
|-
| PRI 
| Private 
|-
| 
| 
|-
| 
| 
|-
| 
| 
|}

You should not replace any of the above codes as reports such as your BAS depend on the correct tax code being used. 

=== VAT (Europe) ===

{| cellspacing="1" cellpadding="1" border="0" align="center" style="width: 465px; height: 224px;"
|-
! scope="col" | Name 
! scope="col" | Description 
! scope="col" | Rate 
|-
| E 
| Tax Exempt 
|   0.00% 
|-
| EP 
| European Purchases Standard Rated 
|   0.00% 
|-
| ES 
| European Sales Standard Rated 
| 17.50% 
|-
| EZ 
| European Sales/Purchases Zero Rated 
|   0.00% 
|-
| N 
| Not Registered 
|   0.00% 
|-
| R 
| Reduced 
|   5.00% 
|-
| S 
| Standard 
| 20.00% 
|-
| Z 
| Zero Rated 
|   0.00% 
|}

Account

2013-12-02T09:54:57Z

Cyle van Niekerk:

<menu name="myMenu" align="center">
More Detail=
[[Account]]
[[Accounting Concepts]]
[[Account Types]]
[[Accounts List]]
[[Accounts Reports]]
[[Balance Sheet]]
[[BAS Report]]
[[BAS Report List]]
[[Cash Flow Forecast]]
[[Cash Flow Statement]]
[[Dashboard]]
[[Journal Entry]]
[[Journal Entry List]]
[[Profit and Loss]]
[[Retained Earnings]]
[[Summary Sheet]]
[[Transaction Journal]]
[[Trial Balance]]
</menu>

= '''Accounts Button''' =

== '''Overview''' ==

''' '''This button allows the user to create a new General Ledger, by account, for their Company. The process starts with the setting up of your accounts within ERP. The accounts you set up will be used for collection of information on resource usage for the purpose of capacity and trend analysis, cost allocation, auditing, and billing. Accounting management requires that resources and consumption be measured, rated, assigned, communicated and recorded in the appropriate accounts. You should seek Professional advice as to the set-up and structure of your Company Accounts from your Accountant.

== '''Types of Accounts''' ==

'''Accounts Payable:''' (AP) are Trade Accounts of businesses representing obligations to pay for goods and services received.

'''Accounts Receivable:''' (AR) is a Current Asset representing money due for services performed or merchandise sold on credit.

'''Capital/Equity:''' in economics can mean: factories, machines, and other man-made inputs into a production process. In finance, Capital is monies and other property owned by a corporation or other enterprise used in transacting the business.

'''Cheque or Savings: '''are Client Accounts maintained by banks, savings & loan associations, credit unions, and mutual savings banks that pay interest but cannot be used directly as money. These accounts let customers set aside a portion of their liquid assets that could be used to make purchases. But to make those purchases, savings account balances must be transferred to "transactions deposits" (or "checkable deposits"). With savings accounts you can make withdrawals, but you do not have the flexibility of using cheques to do so, unless a cheque account is linked. The Cheque or Savings account within 2 clicks allows you to track Debits and Credits relating to your business transactions.

'''Cost of Goods Sold: '''(COGS) is a figure representing the cost of buying raw material and producing finished goods. Included are precise factors, i.e. material and factory labour; as well as others that are variable, such as factory overheads.

'''Expense:''' Is the amount of assets or services used during a period. EXPENSES are the daily costs incurred in running and maintaining a business.

'''Fixed Asset:''' are those assets of a permanent nature required for the normal conduct of a business, and which will not normally be converted into cash during the ensuing fiscal period. For example, furniture, fixtures, land, and buildings are all fixed assets. However, accounts receivable and inventory are not. Sometimes called Plant and Equipment.

'''Income:''' Is money received by a person or organisation because of effort (work), or from return on investments.

'''Long Term Liabilities:''' are liabilities of a business that are due in more than one year. An example of a long-term liability would be a mortgage payable.

'''Other Asset:''' is an asset that is not normally part of a companies normal asset list.

'''Other Current Asset:''' is a Balance Sheet item that includes the value of non-cash assets due within one year. Other Current Assets include accrued revenues and deferred expenses, which are recognised in allocating revenues and expenses periodically. Prepayments in advance are also included in Other Current Assets.

'''Other Current Liability:''' is a Balance Sheet entry used by companies to group together current liabilities that are not assigned to common liabilities such as debt obligations or Accounts Payable. Companies will group together these Other Current Liabilities into one account on the Balance Sheet for the sake of simplicity.

'''Other Expense: '''defined as Other Expense Accounts for expenses not covered through regular operating or miscellaneous expense accounts or cost of sales accounts.

'''Other Income:''' is income from activities that are not undertaken in the ordinary course of an Entity's business.

'''Current Assets:''' are those assets of a company that are reasonably expected to be realised in cash, or sold, or consumed during the normal operating cycle of the business (usually one year). Such assets include Cash, Accounts Receivable and monies due usually within one year, Short-term Investments, Inventory Asset, Un-deposited Funds, Voucher Assets, Supplier Prepayments, Work in progress and prepaid expenses.

'''Current Liabilities:''' are liabilities to be paid within one year of the balance sheet date and include Payroll Liabilities, Tax Payable, Vouchers, Customer Payments, Un-invoiced Purchase Orders and Un-invoiced Sales Orders. ''' '''

Test Page1

2013-12-02T06:42:31Z

Cyle van Niekerk: Created page with " "

Inventory

2013-12-02T06:41:55Z

Cyle van Niekerk:

<menu align="center" name="myMenu">
More Detail=
[[Auto Adjust Bin]]
[[Auto Reorder]]
[[Barcode Picking]]
[[Barcode Picking List]]
[[Batch Product Creator]]
[[Batches]]
[[Data Update]]
[[Inventory Reports]]
[[Landed Costs]]
[[Landed Costs Understanding]]
[[New Product]]
[[Print Pick Slips]]
[[Product Attributes]]
[[Product Express List]]
[[Product List]]
[[Serial Numbers]]
[[Serial / Job Number]]
[[Stock Take]]
[[Stock Adjustment]]
[[Stock Adjustment List]]
[[Stock Transfer]]
[[Stock Transfer List]]
[[Test Page]]
[[Test Page1]]

</menu>

== Overview ==

</menu>

 The Inventory Tab contains features directly linked to the control of your Inventory and other products and services you buy or sell.

Orders From Stock

2013-12-02T06:35:42Z

Cyle van Niekerk:

<menu align="center" name="myMenu">
More Detail=
[[Barcode Manufacturing]]
[[Capacity Planning]]
[[Job Time Sheets]]
[[Manufacture Product List]]
[[Manufacturing Reports]]
[[Orders From Stock]]
[[Preferences]]
[[Process Steps]]
[[Product Express List]]
[[Production Job Status]]
[[Production Parts Status]]
[[Resource]]
[[Resource List]]
[[Resource Unavailability]]
</menu>

== Overview ==

When preferences are set to allow orders for manufactures products to be taken from stock, order fulfillment is managed in the Orders From Stock screen. From this screen you can view outstanding orders, stock availablility and can even send an order to be manufactured or "finalise" an order, generating an invoice.

How to use Orders From Stock

*Ensure that Preferences are set correctly
*Select [[Manufacturing]] tab
*Select [[Orders_From_Stock]] button
*The list will display all orders waiting to be filled including numbers sold and available quantity
*If you decide to manufacture the product to fill the order select Manufacture button
*If you have sufficient quantity in stock select Finalise button. This will allocate stock and print an invoice.