12 Supplier Payments - Revision history

Simon@erpoz.com at 05:08, 15 December 2014

2014-12-15T05:08:40Z

BethD at 11:04, 9 December 2014

2014-12-09T11:04:22Z

BethD at 11:52, 4 December 2014

2014-12-04T11:52:39Z

Simon@erpoz.com: /* Overview */

2014-11-20T05:30:05Z

‎Overview

Simon Clive at 00:33, 9 September 2011

2011-09-09T00:33:42Z

Simon Clive at 23:35, 28 June 2011

2011-06-28T23:35:30Z

Simon Clive at 23:25, 28 June 2011

2011-06-28T23:25:16Z

Simon Clive at 23:24, 28 June 2011

2011-06-28T23:24:52Z

Simon Clive at 23:23, 28 June 2011

2011-06-28T23:23:43Z

Simon Clive: Blanked the page

2011-06-28T23:06:48Z

Blanked the page

@@ Line 16: / Line 16: @@
 [[14 Tick Apply]]
 [[15 Partial Payment]]
-[[16 Why Gray]]
+[[16 Why Grey]]
 [[17 FX Payment]]
 [[18 Bank Cheque]]

@@ Line 2: / Line 2: @@
 Answers=
 [[1 Preferences]]
-[[2 Payable Accounts]]
+[[2 Payment Accounts]]
 [[3 EFT]]
 [[4 Batch Update]]

@@ Line 2: / Line 2: @@
 Answers=
 [[1 Preferences]]
-[[2 Accounts Payable Reports]]
+[[2 Payable Accounts]]
-[[3 Extra Details]]
+[[3 EFT]]
-[[4 Zoom In]]
+[[4 Batch Update]]
-[[5 Default Column]]
+[[5 Accounts Payable Report]]
-[[6 Ctrl, Shift, N]]
+[[6 Summary vs Extra Details]]
-[[7 Make a Payment]]
+[[7 Zoom In]]
-[[8 Why Gray]]
+[[8 Age by Transaction Date]]
-[[9 Simply Tick]]
+[[9 Calendar Ageing]]
-[[10 Enfire Process]]
+[[10 Ctrl, Shift, N ]]
-[[11 Partial Payment]]
+[[11 Approve/Review]]
-[[12 Pre-Payments]]
+[[12 Pay Approved]]
-[[13 Pre-Payments List]]
+[[13 Supplier Payment]]
-[[14 Bulk Payments]]
+[[14 Tick Apply]]
-[[15 Defining EFT]]
+[[15 Partial Payment]]
-[[16 EFT to ABA Setup]]
+[[16 Why Gray]]

@@ Line 36: / Line 36: @@
 . [ ] Preferences - Do you know where to set the Payment preferences?
-. [ ] Accounts Payable Report - How To View the Accounts Payable Report?
+. [ ] Payment Accounts - Why are these typically set as the current defaults?
-. [ ] Extra Details - Can you select the extra details function
+. [ ] EFT - Do you want all Supplier Payments to automaticaly load for EFT?
-. [ ] Zoom In - Can you drill into the transactions?
+. [ ] Batch Update - Why should you run an Update Batch before launching the AP Report?
-. [ ] Default Column - Why do we define the left hand column as the default in relation to searching?
+. [ ] Accounts Payable Report - How To View the Accounts Payable Report?
-. [ ] Ctrl, Shift, N - What does this filter do?
+. [ ] Summary vs Extra Details - Can you view the report in these different modes?
-. [ ] Make a Payment - How do you process a Supplier Payment?
+. [ ] Zoom In - Can you drill into the transactions?
-. [ ] Why Gray - Why would transactions be gray in the Supplier Payment form?
+. [ ] Age By Transaction Date - How does this differ from the standard "ageing based on due date" view?
-. [ ] Simply Tick - Why do we simply tick before we load a total?
+. [ ] Calender Ageing - How does this change the report view and why is this commonly used?
-.[ ] Entire Process - Do you understand the entire process from entering a purchase order to payment?
+.[ ] Ctrl, Shift, N - What does this filter do?
-.[ ] Partial Payment - How do you process a partial payment of a Purchase Order/Bill?
+.[ ] Approve/Review - Can you mark a transaction as Approved or for Review?
-.[ ] Pre-Payments - When would you use a pre-payment?
+.[ ] Pay Approved - Can you process multiple "Approved" payments?
-.[ ] Pre-Payments List - Can you open the pre-payments list
+.[ ] Supplier Payment - How do you process a Supplier Payment?
-.[ ] Bulk Payments - Can you make a payment based on a suggestion?
+.[ ] Tick Apply - Why do we tick Apply instead of loading a total?
-.[ ] Defining EFT - How do you make the payment appear in the EFT form?
+.[ ] Partial Payment - How do you process a partial payment of a Purchase Order/Bill?
-.[ ] EFT to ABA Setup - Have you defined your EFT details on your bank account in your chart of accounts?
+.[ ] Why Gray - Why would transactions be gray in the Supplier Payment form?
-Notes: Are there any aspects in this area that more training would be useful?
+.[ ] Delete a Payment - Can you find a payment and delete it?
-_____________________________________________ _____________________________________________ _____________________________________________ _____________________________________________ _____________________________________________ _____________________________________________ _____________________________________________
+.[ ] Entire Process - Do you understand the entire process from entering a PO/Bill through to payment?

@@ Line 34: / Line 34: @@
 Trainee to complete: Please tick
-. [ ] Preferences Do you know where to set the Payment preferences?
+. [ ] Preferences - Do you know where to set the Payment preferences?
-. [ ] Accounts Payable Report How To View the Accounts Payable Report?
+. [ ] Accounts Payable Report - How To View the Accounts Payable Report?
-. [ ] Extra Details Can you select the extra details function
+. [ ] Extra Details - Can you select the extra details function
-. [ ] Zoom In Can you drill into the transactions?
+. [ ] Zoom In - Can you drill into the transactions?
-. [ ] Default Column Why do we define the left hand column as the default in relation to searching?
+. [ ] Default Column - Why do we define the left hand column as the default in relation to searching?
-. [ ] Ctrl, Shift, N What does this filter do?
+. [ ] Ctrl, Shift, N - What does this filter do?
-. [ ] Make a Payment How do you process a Supplier Payment?
+. [ ] Make a Payment - How do you process a Supplier Payment?
-. [ ] Why Gray Why would transactions be gray in the Supplier Payment form?
+. [ ] Why Gray - Why would transactions be gray in the Supplier Payment form?
-. [ ] Simply Tick Why do we simply tick before we load a total?
+. [ ] Simply Tick - Why do we simply tick before we load a total?
-.[ ] Entire Process Do you understand the entire process from entering a purchase order to payment?
+.[ ] Entire Process - Do you understand the entire process from entering a purchase order to payment?
-.[ ] Partial Payment How do you process a partial payment of a Purchase Order/Bill?
+.[ ] Partial Payment - How do you process a partial payment of a Purchase Order/Bill?
-.[ ] Pre-Payments When would you use a pre-payment?
+.[ ] Pre-Payments - When would you use a pre-payment?
-.[ ] Pre-Payments List Can you open the pre-payments list
+.[ ] Pre-Payments List - Can you open the pre-payments list
-.[ ] Bulk Payments Can you make a payment based on a suggestion?
+.[ ] Bulk Payments - Can you make a payment based on a suggestion?
 Notes: Are there any aspects in this area that more training would be useful?
 _____________________________________________ _____________________________________________ _____________________________________________ _____________________________________________ _____________________________________________ _____________________________________________ _____________________________________________

← Older revision		Revision as of 23:25, 28 June 2011
Line 22:		Line 22:
	</menu>		</menu>

−	== Overview ==	+	== Overview ==
		+
		+
		+
		+	Supplier Payments Training
		+
		+
		+
		+
		+	Company:___________________________ Signed:____________________________
		+
		+	Name:___________________ Position:______________ Date: _____________
		+
		+	Trainee to complete: Please tick
		+
		+	1. [ ] Preferences
		+	Do you know where to set the Payment preferences?
		+
		+	2. [ ] Accounts Payable Report
		+	How To View the Accounts Payable Report?
		+
		+	3. [ ] Extra Details
		+	Can you select the extra details function
		+
		+	4. [ ] Zoom In
		+	Can you drill into the transactions?
		+
		+	5. [ ] Default Column
		+	Why do we define the left hand column as the default in relation to searching?
		+
		+	6. [ ] Ctrl, Shift, N
		+	What does this filter do?
		+
		+	7. [ ] Make a Payment
		+	How do you process a Supplier Payment?
		+
		+	8. [ ] Why Gray
		+	Why would transactions be gray in the Supplier Payment form?
		+
		+	9. [ ] Simply Tick
		+	Why do we simply tick before we load a total?
		+
		+	10.[ ] Entire Process
		+	Do you understand the entire process from entering a purchase order to payment?
		+
		+	11.[ ] Partial Payment
		+	How do you process a partial payment of a Purchase Order/Bill?
		+
		+	12.[ ] Pre-Payments
		+	When would you use a pre-payment?
		+
		+	13.[ ] Pre-Payments List
		+	Can you open the pre-payments list
		+
		+	14.[ ] Bulk Payments
		+	Can you make a payment based on a suggestion?
		+
		+	15.[ ] Defining EFT
		+	How do you make the payment appear in the EFT form?
		+
		+	16.[ ] EFT to ABA Setup
		+	Have you defined your EFT details on your bank account in your chart of accounts?
		+
		+	Notes:
		+	Are there any aspects in this area that more training would be useful?
		+
		+	_____________________________________________
		+	_____________________________________________
		+	_____________________________________________
		+	_____________________________________________
		+	_____________________________________________
		+	_____________________________________________
		+	_____________________________________________

← Older revision	Revision as of 23:23, 28 June 2011
Line 1:	Line 1:
−	+	<menu align="center" name="myMenu">
	+	Answers=
	+	[[1 Preferences]]
	+	[[2 Accounts Payable Reports]]
	+	[[3 Extra Details]]
	+	[[4 Zoom In]]
	+	[[5 Default Column]]
	+	[[6 Ctrl, Shift, N]]
	+	[[7 Make a Payment]]
	+	[[8 Why Gray]]
	+	[[9 Simply Tick]]
	+	[[10 Enfire Process]]
	+	[[11 Partial Payment]]
	+	[[12 Pre-Payments]]
	+	[[13 Pre-Payments]]
	+	[[14 Bulk Payments]]
	+	[[15 Defining EFT]]
	+	[[16 EFT to ABA Setup]]

← Older revision		Revision as of 23:06, 28 June 2011
Line 1:		Line 1:
−	~~Applying Customer Payments~~

−	~~Within the Payments tab you are able to post payments to the customers account. Once an invoice has been created and~~
−	~~goods or services are shipped, the invoice will appear within Customer Payments as outstanding monies by Invoice. When~~
−	~~payments are received from a Customer either by direct payments or as Prepayments they must be applied to the customer~~
−	~~account within ERP to update the customers Account Balance. The Accounts Receivable report (Or Debtor, Aged Trial~~
−	~~Balance) is automatically updated when payments are made to a customers Account.~~
−
−	~~Do you know how to open the Customer Payments form?~~
−
−	~~Click on the Customer Payment button in the Payments tab.~~
−
−	~~Select a CUSTOMER / JOB from the drop down menu~~
−	~~Select the Amount that the customer is paying~~
−	~~Select a Payment method~~
−	~~Select an Invoice that the payment is to be applied to.~~
−	~~Click SAVE~~
−
−	~~Refunds~~
−
−	~~Select the negative or refund amount first~~
−	~~Then select the invoice that the refund will be married to.~~
−
−	~~Select the payment method~~
−	~~Click the save button~~
−
−	~~NB Please ensure that the Payment amount when marrying a refund to an invoice is zero.~~
−
−	~~How to apply a Customer Prepayment~~
−
−	~~Select the customer payments button~~
−	~~Select the customer that you wish to apply a customer prepayment to from the drop down list you will notice~~
−	~~that the customers account balance including unapplied payments and prepayments is displayed along side the customer~~
−	~~within the tab.~~
−	~~In the payment field of the prepayment line type in the amount you would like to apply to the invoice. This should~~
−	~~Tick the apply box. Select "Yes" to enter the payment amount.~~
−	~~Then in the payment field of the invoice line, type in the payment amount that you wish to apply to the invoice.~~
−	~~Tick the apply box. Then select "Yes"~~
−	~~In the payment amount field check that the amount is $0.00 this is correct!~~
−
−	~~How to apply a Discount~~
−
−	~~Select the customer payments button~~
−	~~Select the customer~~
−	~~Select the invoice to be paid~~
−	~~Enter the discount into the discount column~~
−	~~Select Apply Discounts button - the invoice amount will be reduced~~
−	~~Apply the payment to the invoice and save~~
−
−	~~NB You can only apply the discount at the time of making a payment.~~
−
−	~~How Refunds affect the Payments Window~~
−
−	~~Refunds are applied in the same way as prepayments and are shown as refunds in the customer payment window and will appears~~
−	~~as a negative refund value in the amount due column. Always apply the Refund or prepayment first and then offset with Invoices.~~
−	~~This amount, when it is applied, is subtracted from the total applied amount~~
−
−	~~Partial Payment of an Invoice.~~
−
−	~~Select the customer payments button~~
−
−	~~Select the customer that you wish to part apply payment to a particular invoice to, from the drop down list you will notice~~
−	~~that the customers account balance including un applied payments, prepayments and refunds are displayed along side the~~
−	~~customer within the tab.~~
−	~~Select the customer you wish to apply the part payment to.~~
−
−	~~In the payment field of the Invoice line, within the payments screen type the amount of the Part Payment.~~
−	~~Tab off the field.~~
−	~~Tick the apply box and the part payment amount will appear in the Payment amount field select yes to add the payment amount.~~
−	~~Select the payment method.~~
−	~~Check the correct part payment amount is sitting in the payment amount.~~
−
−	~~Click the save button.~~