4 New Account - Revision history

Simon Clive at 03:51, 12 July 2011

2011-07-12T03:51:48Z

Simon Clive at 03:50, 12 July 2011

2011-07-12T03:50:34Z

Simon Clive: Created page with " Create a New Account Do you know how to setup a new account for your Chart of Accounts? Select Accounts from the Main Menu then Account button. First make sure the preferences..."

2011-06-27T05:38:09Z

Created page with " Create a New Account Do you know how to setup a new account for your Chart of Accounts? Select Accounts from the Main Menu then Account button. First make sure the preferences..."

New page

Create a New Account

Do you know how to setup a new account for your Chart of Accounts?

Select Accounts from the Main Menu then Account button.
First make sure the preferences have been set correctly select, Utilities =>Accounts

Set Default Departments - Treat these like cost centres, this enables you to access reports
with a breakdown of figures per department.
Closing dates should be set, these can be changed at any time. Recommend re-setting closing date
after a BAS report so that period is locked and no transactions can be entered after the close off.
Recommend only one person has full access levels to change these dates.
Load the Credit terms
View accounts in Tree mode => shows all breakdowns of accounts.
List Mode is easier to view but does not give full details you can not drill into information from list mode.

Select Account type eg. expense (use F1 if help is needed to select the appropriate type)
Then Account Name eg. Petrol
Then Header account eg. Motor vehicle expenses
If you wish further breakdowns of costs a Sub Account can also be selected eg. Account type
Expense=>Header Account Motor vehicle expenses=>Sub Account1 Petrol and then new
Account Name Holden.
This will give a Multi tiered account which can be seen in the Account Tree View box.

Note: You have to create the Header Account first; then the Sub account; then further account names
can be created.

Select the Tax Code
Account number if desired and account Description
Select Allow expense claim if the Account Name allows expenses to be claimed by employees.
Tick Is Header if the account is to be a header. (Header has no value and can not have transactions
posted to it)
Last cheque No. used (for Savings/cheque accounts) can be entered and then future cheques that will be
entered will automatically start from the next consecutive cheque nos.
Enter Bank Account details - This is important if you are going to be using Electronic Banking for this account
so all the EFT options feed correctly within your banking software.
When all fields have been entered select Save

@@ Line 1: / Line 1: @@
 '''Create a New Account'''
 Do you know how to setup a new account for your Chart of Accounts?
-*First make sure the '''Preferences''' have been set correctly select, '''Utilities - Preferences - Accounts'''
+*First make sure the '''Preferences''' have been set correctly. Select&nbsp; '''Utilities - Preferences - Accounts'''
-*Select'''Accounts''' from the '''Main Menu''' then select the '''Account''' button.
+*Select '''Accounts''' from the '''Main Menu''' then select the '''Account''' button.
 *Select '''Account Type''' and select from the drop down '''E.g. Expense'''&nbsp;
 *Then in the '''Account Name''' field type in a '''Header''' account '''E.g. Motor vehicle expenses'''&nbsp; and select '''Save'''
-*If you wish further breakdowns of costs a '''Sub Account''' can also be selected'''E.g. Petrol''' and then new '''Account Name''' Holden. This will give a Multi tiered account which can be seen in the '''Account Tree View''' box.
+*If you wish further breakdowns of costs a '''Sub Account''' can also be selected '''E.g. Petrol''' and then new '''Account Name''' Holden. This will give a Multi tiered account which can be seen in the '''Account Tree View''' box.
 '''N.B. '''You have to create the'''Account Type''' first; then the '''Sub Account'''; then further '''Sub Account''' names can be created.
 *Select the '''Tax Code''' if desired and '''Account Description '''
 *Select '''Allow Expense Claim''' if the '''Account Name''' allows expenses to be claimed by employees.
 *Tick '''Is Header''' if the account is to be a header.
 *A '''Header''' has no value and can not have transactions posted to it
 *Check that the information is correct and and select '''Save'''

@@ Line 1: / Line 1: @@
+'''Create a New Account'''
 Create a New Account
 Do you know how to setup a new account for your Chart of Accounts?
-Select Accounts from the Main Menu then Account button.
+*First make sure the '''Preferences''' have been set correctly select, '''Utilities - Preferences - Accounts'''
-First make sure the preferences have been set correctly select, Utilities =>Accounts
+*Select'''Accounts''' from the '''Main Menu''' then select the '''Account''' button.
+*Select '''Account Type''' and select from the drop down '''E.g. Expense'''&nbsp;
-Set Default Departments - Treat these like cost centres, this enables you to access reports
+*Then in the '''Account Name''' field type in a '''Header''' account '''E.g. Motor vehicle expenses'''&nbsp; and select '''Save'''
-	with a breakdown of figures per department.
+*If you wish further breakdowns of costs a '''Sub Account''' can also be selected'''E.g. Petrol''' and then new '''Account Name''' Holden. This will give a Multi tiered account which can be seen in the '''Account Tree View''' box.
-Closing dates should be set, these can be changed at any time. Recommend re-setting closing date
-	after a BAS report so that period is locked and no transactions can be entered after the close off.
-Recommend only one person has full access levels to change these dates.
-Load the Credit terms
-View accounts in Tree mode => shows all breakdowns of accounts.
-List Mode is easier to view but does not give full details you can not drill into information from list mode.
-−
-Select Account type eg. expense (use F1 if help is needed to select the appropriate type)
-Then Account Name eg. Petrol
-Then Header account eg. Motor vehicle expenses
-If you wish further breakdowns of costs a Sub Account can also be selected eg. Account type
-	Expense=>Header Account Motor vehicle expenses=>Sub Account1 Petrol and then new
-	 Account Name Holden.
-	This will give a Multi tiered account which can be seen in the Account Tree View box.
-Note: You have to create the Header Account first; then the Sub account; then further account names
+'''N.B. '''You have to create the'''Account Type''' first; then the '''Sub Account'''; then further '''Sub Account''' names can be created.
-	can be created.
-Select the Tax Code
+*Select the '''Tax Code''' if desired and '''Account Description '''
-Account number if desired and account Description
+*Select '''Allow Expense Claim''' if the '''Account Name''' allows expenses to be claimed by employees.
-Select Allow expense claim if the Account Name allows expenses to be claimed by employees.
+*Tick '''Is Header''' if the account is to be a header.
-Tick Is Header if the account is to be a header. (Header has no value and can not have transactions
+*A '''Header''' has no value and can not have transactions posted to it
-	posted to it)
+*Check that the information is correct and and select '''Save'''
-Last cheque No. used (for Savings/cheque accounts) can be entered and then future cheques that will be
-	entered will automatically start from the next consecutive cheque nos.
-Enter Bank Account details - This is important if you are going to be using Electronic Banking for this account
-	so all the EFT options feed correctly within your banking software.
-When all fields have been entered select Save