Budgets - Revision history

Simon Clive at 06:26, 22 June 2011

2011-06-22T06:26:08Z

Simon Clive at 06:23, 22 June 2011

2011-06-22T06:23:44Z

Show changes

Eliza at 04:24, 9 March 2011

2011-03-09T04:24:21Z

Eliza at 05:19, 28 February 2011

2011-02-28T05:19:11Z

Admin: Created page with " More Detail= Account List for Budget Budgets Budget Definition Budget Definition List Budget List [[Budget Profit and Loss Rep..."

2011-01-21T05:46:58Z

Created page with "<menu name=myMenu align=center> More Detail= Account List for Budget Budgets Budget Definition Budget Definition List Budget List [[Budget Profit and Loss Rep..."

New page

<menu name=myMenu align=center>
More Detail=
[[Account List for Budget]]
[[Budgets]]
[[Budget Definition]]
[[Budget Definition List]]
[[Budget List]]
[[Budget Profit and Loss Report]]
[[Budget Reports]]
[[Budget Variation]]
[[Budget vs Actual]]
[[Job Report (Budget vs Actual)]]
</menu>

== Overview ==

@@ Line 22: / Line 22: @@
 *Select the '''Budget''' button displayed within the Budget Tab
-*The '''New ''''''Budget''' screen appears
+*The '''New&nbsp; Budget '''screen appears
-*The '''Budget ''''''Name''' field is where you can trigger a drop down of all your current Budget definitions
+*The '''Budget Name '''field is where you can trigger a drop down of all your current Budget definitions
 *The '''Start Date''' field refers to the date at which this Budget becomes effective
 *The '''End Date''' field refers to the date at which this Budget ceases to be in effect.
@@ Line 125: / Line 125: @@
 *As you hit ''''Copy'''' the program will then perform the calculation of a ten percent (compounding) increase and create
 more entries for the Budget title. <br>
 '''N.B'''. The increase or decrease that has been selected will be performed for all accounts that this budget refers to.
-For more information regarding the functionallity of lists see [[Global_Features|Global Features]]
+<br>
-−
-−
 *Once the calculation has been performed, the '''budget list '''screen will open automatically showing the entries that
 have been created by the program.
 *You can see the name of the Budget and description

@@ Line 21: / Line 21: @@
 '''How to Create a New Budget'''
-*Select the Budget button displayed within the Budget Tab
+*Select the [[Budget]] button displayed within the [[Budget]] Tab
-*The New Budget screen appears
+*The New [[Budget]] screen appears
-*The Budget name field is where you can trigger a drop down of all your current Budget definitions
+*The [[Budget]] name field is where you can trigger a drop down of all your current [[Budget]] definitions
-*The start Date field refers to the date at which this budget becomes effective
+*The start Date field refers to the date at which this [[budget]] becomes effective
-*The end date field refers to the date at which this budget ceases to be in effect.
+*The end date field refers to the date at which this [[budget]] ceases to be in effect.
-*The interval field will display the interval chosen for this specific budget based on what was loaded in during the
+*The interval field will display the interval chosen for this specific [[budget]] based on what was loaded in during the
-budget definitions
+[[budget]] definitions
 *The period refers to the increment of time that you have selected to build this budget on.
-For example - if you have chosen to set up a budget on a monthly basis and the period reads '1' then you are about to set up the budget for the first month of your series of months.
+For example - if you have chosen to set up a [[budget]] on a monthly basis and the period reads '1' then you are about to set up the budget for the first month of your series of months.
-*If you had selected that this will be a quarterly budget in your budget definitions then this would be the first quarter
+*If you had selected that this will be a quarterly [[budget]] in your [[budget]] definitions then this would be the first quarter
 that you are about to set up.
-*Budgets are set on an account by account basis. You may choose to set up a budget that relates to one account
+*Budgets are set on an account by account basis. You may choose to set up a [[budget]] that relates to one account
-only - for example you may choose to setup a budget that shows figures purely for the income generated from sales.
+only - for example you may choose to setup a [[budget]] that shows figures purely for the income generated from sales.
-*More commonly - a budget reports against multiple accounts. For example in addition to the budgeted figures
+*More commonly - a [[budget]] reports against multiple accounts. For example in addition to the budgeted figures
 showing income generated from sales, you may also wish to report on the expenses that were incurred in generating those sales and how close to an anticipated budget you are.
-*Select the account or accounts you wish to set up a budget for from the drop down menu.
+*Select the account or accounts you wish to set up a [[budget]] for from the drop down menu.
 *To choose multiple accounts select the down arrow key to open a new line
-*The tick box column labeled 'for date', if selected will show the start date of the budget in the budget date column.
+*The tick box column labeled 'for date', if selected will show the start date of the [[budget]] in the budget date column.
-This will also you to choose you own start date for this particular budget.
+This will also you to choose you own start date for this particular [[budget]].
-*If this option 'for date' is NOT selected - then the setup for the budget will be defaulted back to the date range that
+*If this option 'for date' is NOT selected - then the setup for the [[budget]] will be defaulted back to the date range that
-you have initially selected through the budget definition
+you have initially selected through the [[budget]] definition
-*For more information on how to change these dates refer to date picker in global features
+*For more information on how to change these dates refer to date picker in [[global features]]
-*In your budget definition there is the ability to select via a tick box which departments, or classes this particular
+*In your [[budget]] definition there is the ability to select via a tick box which departments, or classes this particular
-budget was referring to. As an example - you may be a national company, and wish to set individual budgets for all of the different branches of your company. Each one has a budget for sales figures, expenses etc. by selecting the departments within your budget definition, you are able to create these individual forecasts or budgets.
+budget was referring to. As an example - you may be a national company, and wish to set individual budgets for all of the different branches of your company. Each one has a [[budget]] for sales figures, expenses etc. by selecting the departments within your budget definition, you are able to create these individual forecasts or budgets.
 *The all classes columns will always appear - this will give you a total. For example - if you had set up budgets
@@ Line 75: / Line 75: @@
 effect of always displaying the account name column - enabling you to scroll to the right - across all of your departments whilst still maintaining the account name column for easy reference.
-The aggressive and conservative columns are the labels entered in the budget definition.
+The aggressive and conservative columns are the labels entered in the [[budget]] definition.
-*These labels allow you enter varying boundaries for the budget figures. They are not both compulsory - you may
+*These labels allow you enter varying boundaries for the [[budget]] figures. They are not both compulsory - you may
 choose to display only one figure.
@@ Line 83: / Line 83: @@
 *Should you choose to display both, you are able to have these flexible boundaries. For example - you may
-choose as you are entering figures for your sales income that you need to have an aggressive and conservative figure. You may select that if the sales force are aggressive this month (or other time period that you have defined in your budget definition) that they bring in $/£10,000. But conservatively they may only bring in $/£9,000.
+choose as you are entering figures for your sales income that you need to have an aggressive and conservative figure. You may select that if the sales force are aggressive this month (or other time period that you have defined in your [[budget]] definition) that they bring in $/£10,000. But conservatively they may only bring in $/£9,000.
-The same applies to expenses or any other accounts you set up within the budget.
+The same applies to expenses or any other accounts you set up within the [[budget]].
 *For example the expense of advertising we determine might come in conservatively at $/£1000 for this time period
@@ Line 105: / Line 105: @@
 *At this stage we have created entries for only one period
-*In this example we have created budget entries for the first month of a 12 month budget reporting period.
+*In this example we have created [[budget]] entries for the first month of a 12 month [[budget]] reporting period.
 *We can now translate this information to all other periods (the other 11 months) using the 'copy to all periods'
@@ Line 127: / Line 127: @@
 *As you hit 'copy' the program will then perform the calculation of a ten percent (compounding) increase and create
-more entries for the budget title (in this demonstration the title is 'budget example for manual')
+more entries for the [[budget]] title (in this demonstration the title is '[[budget]] example for manual')
 IT IS IMPORTANT To Note: that the increase or decrease that has been selected will be performed for all accounts that this budget refers to.
@@ Line 135: / Line 135: @@
 have been created by the program.
-For more information regarding the functionality of lists see global features
+For more information regarding the functionality of lists see [[global features]]
-*You can see the name of the budget and description
+*You can see the name of the [[budget]] and description
 *The names of the two variation columns (in this example aggressive and conservative)
-*The budget number showing the entries created for the time periods set up in the budget definitions. In this example
+*The [[budget]] number showing the entries created for the time periods set up in the [[budget]] definitions. In this example
 entries - for twelve months
@@ Line 149: / Line 149: @@
 definition)
-*This allows you the flexibility to keep your budget up-to-date, with any known or unusual circumstances. For
+*This allows you the flexibility to keep your [[budget]] up-to-date, with any known or unusual circumstances. For
 example you may know that in this particular month, you always have a quiet period, and therefore the sales figures will be down and so then will the expenses. You can change the figures by clicking into the field you wish to change and then selecting the save button.
-*The show jobs tick box down the bottom left hand corner of the budget screen gives you the ability to create
+*The show jobs tick box down the bottom left hand corner of the [[budget]] screen gives you the ability to create
 individual budgets for individual jobs that the company has on the go. This function MUST be selected at the beginning of creating a budget for a job that you have on the go.
@@ Line 161: / Line 161: @@
 allowing you to choose the job name or number from the list.
-*You can then set the budget for the job by following the normal steps for creating a budget
+*You can then set the [[budget]] for the job by following the normal steps for creating a budget
-IMPORTANT: ONCE THE BUDGET IS CREATED - CHANGES CAN NOT BE MADE TO THE BUDGET THROUGH THE BUDGET BUTTON. ALL CHANGES MUST BE MADE THROUGH THE BUDGET VARIATION BUTTON.
+IMPORTANT: ONCE THE [[BUDGET]] IS CREATED - CHANGES CAN NOT BE MADE TO THE BUDGET THROUGH THE BUDGET BUTTON. ALL CHANGES MUST BE MADE THROUGH THE BUDGET VARIATION BUTTON.
-If a budget is no longer relevant - all references to that particular budget can be made inactive through the budget definition list. Simply select the budget that is finished by double clicking the budget required from this list, and removing the tick from the active box (bottom right hand corner) by clicking on the tick once with the mouse.
+If a [[budget]] is no longer relevant - all references to that particular budget can be made inactive through the budget definition list. Simply select the budget that is finished by double clicking the budget required from this list, and removing the tick from the active box (bottom right hand corner) by clicking on the tick once with the mouse.

← Older revision		Revision as of 05:19, 28 February 2011
Line 13:		Line 13:
	</menu>		</menu>

−	== Overview ==	+	== Overview ==
		+
		+	Prior to creating a new budget you will need to create a new[[Budget definition]]
		+
		+	A budget is a tool for creating a forecast for a business. Within a budget you can predict the outcome for specific areas of the company and track those predictions against actuals for any time period you choose. For more about time periods within budget refer to the new budget definitions. Budgets can be created on an account by account basis.
		+
		+	'''How to Create a New Budget'''
		+
		+	*Select the Budget button displayed within the Budget Tab
		+	*The New Budget screen appears
		+	*The Budget name field is where you can trigger a drop down of all your current Budget definitions
		+	*The start Date field refers to the date at which this budget becomes effective
		+	*The end date field refers to the date at which this budget ceases to be in effect.
		+	*The interval field will display the interval chosen for this specific budget based on what was loaded in during the
		+
		+	budget definitions
		+
		+	*The period refers to the increment of time that you have selected to build this budget on.
		+
		+	For example - if you have chosen to set up a budget on a monthly basis and the period reads '1' then you are about to set up the budget for the first month of your series of months.
		+
		+	*If you had selected that this will be a quarterly budget in your budget definitions then this would be the first quarter
		+
		+	that you are about to set up.
		+
		+	*Budgets are set on an account by account basis. You may choose to set up a budget that relates to one account
		+
		+	only - for example you may choose to setup a budget that shows figures purely for the income generated from sales.
		+
		+	*More commonly - a budget reports against multiple accounts. For example in addition to the budgeted figures
		+
		+	showing income generated from sales, you may also wish to report on the expenses that were incurred in generating those sales and how close to an anticipated budget you are.
		+
		+	*Select the account or accounts you wish to set up a budget for from the drop down menu.
		+	*To choose multiple accounts select the down arrow key to open a new line
		+
		+	*The tick box column labeled 'for date', if selected will show the start date of the budget in the budget date column.
		+
		+	This will also you to choose you own start date for this particular budget.
		+
		+	*If this option 'for date' is NOT selected - then the setup for the budget will be defaulted back to the date range that
		+
		+	you have initially selected through the budget definition
		+
		+	*For more information on how to change these dates refer to date picker in global features
		+
		+	*In your budget definition there is the ability to select via a tick box which departments, or classes this particular
		+
		+	budget was referring to. As an example - you may be a national company, and wish to set individual budgets for all of the different branches of your company. Each one has a budget for sales figures, expenses etc. by selecting the departments within your budget definition, you are able to create these individual forecasts or budgets.
		+
		+	*The all classes columns will always appear - this will give you a total. For example - if you had set up budgets
		+
		+	for sales income across three departments, each for $/£1000 in this month - the figure that will appear in the 'all classes' column will be $/£3,000.
		+
		+	*If you are creating a budget for multiple cost centres (departments or classes) you may find that the screen does
		+
		+	not fit all of them side by side. In this case it makes it difficult to remember, as you are filling in the details - exactly which account is on which line.
		+
		+	*In this circumstance - you may choose to tick the box labeled 'freeze account name column'. This will have the
		+
		+	effect of always displaying the account name column - enabling you to scroll to the right - across all of your departments whilst still maintaining the account name column for easy reference.
		+
		+	The aggressive and conservative columns are the labels entered in the budget definition.
		+
		+	*These labels allow you enter varying boundaries for the budget figures. They are not both compulsory - you may
		+
		+	choose to display only one figure.
		+
		+	*Should you choose to display both, you are able to have these flexible boundaries. For example - you may
		+
		+	choose as you are entering figures for your sales income that you need to have an aggressive and conservative figure. You may select that if the sales force are aggressive this month (or other time period that you have defined in your budget definition) that they bring in $/£10,000. But conservatively they may only bring in $/£9,000.
		+
		+	The same applies to expenses or any other accounts you set up within the budget.
		+
		+	*For example the expense of advertising we determine might come in conservatively at $/£1000 for this time period
		+
		+	(month). However if we are really aggressive at getting these totals down - we may be able to come in at $/£800
		+
		+	*The same in this example for travel expenses. Conservative estimates might look at $/£1500 this month, but if
		+
		+	we get aggressive in bringing this figure down - we may be able to come in at $/£1350.
		+
		+	*So therefore, aggressive needs to be high for income and low for expenses. Conservative needs to be low for
		+
		+	income and high for expenses. good and bad of aggressive and conservative are reversed as we go through income and expense accounts.
		+
		+	*Aggressive income - it means more will come in. Aggressive expenses meaning that less goes out.
		+
		+	*Conservative income - it means less money coming in. Conservative expenses - it means more money going out.
		+
		+	*At this stage we have created entries for only one period
		+
		+	*In this example we have created budget entries for the first month of a 12 month budget reporting period.
		+
		+	*We can now translate this information to all other periods (the other 11 months) using the 'copy to all periods'
		+
		+	button.
		+
		+	*This will open the budget variation screen, specifically for the budget you are currently working on. (shown in the
		+
		+	highlighted circle)
		+
		+	This feature will allow you to increase or decrease the entries in upcoming time periods by either percentage or dollar amounts.
		+
		+	*If you don't want to increase or decrease the figures - but maintain the same level across all periods, simply click
		+
		+	on the copy button without entering a variation amount.
		+
		+	*For example you may choose that you are going to increase sales by 10 percent each month for the next 12
		+
		+	months.
		+
		+	*As you hit 'copy' the program will then perform the calculation of a ten percent (compounding) increase and create
		+
		+	11 more entries for the budget title (in this demonstration the title is 'budget example for manual')
		+
		+	IT IS IMPORTANT To Note: that the increase or decrease that has been selected will be performed for all accounts that this budget refers to.
		+
		+	*Once the calculation has been performed, the budget list screen will open automatically showing the entries that
		+
		+	have been created by the program.
		+
		+	For more information regarding the functionality of lists see global features
		+
		+	*You can see the name of the budget and description
		+	*The names of the two variation columns (in this example aggressive and conservative)
		+	*The budget number showing the entries created for the time periods set up in the budget definitions. In this example
		+
		+	12 entries - for twelve months
		+
		+	*And the start date and end date for each period that has been created.
		+	*You can now alter or change any one of these periods by double clicking on your selection.
		+	*You can now change or alter the figures for that particular month (or other time period as defined in your budget
		+
		+	definition)
		+
		+	*This allows you the flexibility to keep your budget up-to-date, with any known or unusual circumstances. For
		+
		+	example you may know that in this particular month, you always have a quiet period, and therefore the sales figures will be down and so then will the expenses. You can change the figures by clicking into the field you wish to change and then selecting the save button.
		+
		+	*The show jobs tick box down the bottom left hand corner of the budget screen gives you the ability to create
		+
		+	individual budgets for individual jobs that the company has on the go. This function MUST be selected at the beginning of creating a budget for a job that you have on the go.
		+
		+	*If this tick box is selected - ie you are creating a budget for a specific job. The job name column will appear
		+
		+	allowing you to choose the job name or number from the list.
		+
		+	*You can then set the budget for the job by following the normal steps for creating a budget
		+
		+	IMPORTANT: ONCE THE BUDGET IS CREATED - CHANGES CAN NOT BE MADE TO THE BUDGET THROUGH THE BUDGET BUTTON. ALL CHANGES MUST BE MADE THROUGH THE BUDGET VARIATION BUTTON.
		+
		+	If a budget is no longer relevant - all references to that particular budget can be made inactive through the budget definition list. Simply select the budget that is finished by double clicking the budget required from this list, and removing the tick from the active box (bottom right hand corner) by clicking on the tick once with the mouse.