Memorised Transaction List - Revision history

Eliza at 06:29, 9 March 2011

2011-03-09T06:29:26Z

Andrew at 23:30, 1 March 2011

2011-03-01T23:30:21Z

Eliza at 23:04, 1 March 2011

2011-03-01T23:04:55Z

Admin: Created page with " More Detail= Customise Toolbar Departments List Foreign Exchange Rate Foreign Exchange Rates List General Reports [[Global Lis..."

2011-01-13T06:31:25Z

Created page with "<menu name=myMenu align=center> More Detail= Customise Toolbar Departments List Foreign Exchange Rate Foreign Exchange Rates List General Reports [[Global Lis..."

New page

<menu name=myMenu align=center>
More Detail=
[[Customise Toolbar]]
[[Departments List]]
[[Foreign Exchange Rate]]
[[Foreign Exchange Rates List]]
[[General Reports]]
[[Global List]]
[[Locations]]
[[Memorised Transaction List]]
[[Regions]]
[[Shipping]]
[[Shipping List]]
[[Tax Codes List]]
[[Templates]]
[[Terms List]]
[[Word Wrap]]
</menu>

== Overview ==

@@ Line 32: / Line 32: @@
 ==== How To view the Memorised Transactions List  ====
-· Select the 'Memorised Transaction List' button from the General tab.
+· Select the '[[Memorised Transaction List]]' button from the General tab.
 ==== How to Memorise a Transaction  ====

@@ Line 30: / Line 30: @@
 A Memorised Transaction is a Post-dated transaction that is an exact copy (other than the date), of the transaction it is created from. Within the Memorised Transaction List you can view all the transactions that have been created to recur after set intervals of time. All of the following types of transactions can be memorised: Journal Entry; Cheque; Purchase Order; Return Authority; Bill; Credit; Quote; Sales Order; Invoice; Cash Sale; Refund.
-'''How To view the Memorised Transactions List'''
+==== How To view the Memorised Transactions List  ====
 · Select the 'Memorised Transaction List' button from the General tab.
-'''How to Memorise a Transaction'''
+==== How to Memorise a Transaction  ====
-−
-*To memorise a transaction you need to right click on the "Right-Click to Memorise" option for the transaction
-−
-(this is generally found at the top right of the transaction form).
 *The example below shows the steps to memorise an Invoice.
-*Once the invoice details have been entered, right click on the "Right-Click to Memorise" option at the top right
+*Once the invoice details have been entered, right click on the "Right-Click to Memorise" option at the top right of the form.
-of the form.
+ NB: If you want the transaction to automatically post when due, then select
-NB: If you want the transaction to automatically post when due, then select 'Memorise Auto Transaction'.
+*Upon opening the Memorised Transaction List you will immediately be prompted to: 'Perform AutoPost Transaction(s) now?'
-−
 *Upon opening the Memorised Transaction List you will immediately be prompted to: 'Perform AutoPost
-−
 Transaction(s) now?'
 *Selecting Yes to this question all 'Memorise Auto Transactions' will automatically be posted.
 *Selecting No to this question will leave the AutoPost transactions in the list for you to action manually.
 *Select 'Memorise Transaction'.
 *Select 'Memorise Transaction'.
-−
 *Enter the details of the memorised transaction in the 'Repeat' Window.
 *Enter the date range to repeat the Invoice.
@@ Line 63: / Line 55: @@
 *Select the Frequency number from the drop-down, e.g. '6', i.e. repeat every 6 Days.
-NB: When a Frequency is selected, the dates for the memorised transaction are populated on the right in the field between the Base Date and the Final Date.
+ NB: When a Frequency is selected, the dates for the memorised transaction are populated on the
-*Select the Frequency option as 'Week' and set the transaction to recur regularly after a set number of weeks and
+*Select the Frequency option as 'Week' and set the transaction to recur regularly after a set number of weeks and on a specific day of the week, e.g. repeat every 1 week on a Monday.
-−
 on a specific day of the week, e.g. repeat every 1 week on a Monday.
 *Select the Frequency option as 'Month' and set the transaction to recur regularly after a set number of months.
 *Select to repeat either at the beginning or end of the month.
-*Select a set number of days after the beginning or end of the month, e.g. repeat every 1 month at the beginning
+*Select a set number of days after the beginning or end of the month, e.g. repeat every 1 month at the beginning of the month plus 1 day (i.e. on the 2nd of each month).
-−
 of the month plus 1 day (i.e. on the 2nd of each month).
 *Exceptions can be put in place if a memorised transaction falls on a Saturday, Sunday or Public Holiday.
 *If the 'Post' radio button is selected the transaction will post regardless of the day.
-*If the 'Drop' button is selected, the transaction will be removed from the list and not post at all (where the memorised
+*If the 'Drop' button is selected, the transaction will be removed from the list and not post at all (where the memorised transaction falls on a Saturday, Sunday or Public Holiday)
-−
 transaction falls on a Saturday, Sunday or Public Holiday)
 *By selecting the 'Shift After' button the transaction will be posted a day after it was scheduled.
@@ Line 96: / Line 83: @@
 *Select 'Yes' to the prompt to post the transaction if you wish to proceed.
-NB: A new transaction number will be created upon selecting 'Yes' to posting a transaction, i.e. invoice number, cheque number, bill number etc.
+ NB: A new transaction number will be created upon selecting 'Yes' to posting a transaction,
 *To delete a memorised transaction, highlight the transaction and select the red 'X' at the top let of the list.
 *Select to 'Delete this transaction' or 'Delete All transactions'.

← Older revision		Revision as of 23:04, 1 March 2011
Line 18:		Line 18:
	</menu>		</menu>

−	== Overview ==	+	== Overview ==
		+
		+	Ways Lists in ERP can be Manipulated:
		+
		+	*[[Filtering Lists]]
		+	*[[Searching f5 f6 f7]]
		+	*[[Customising Lists]]
		+	*[[Report Printing Options]]
		+	*[[Export Data]]
		+
		+	A Memorised Transaction is a Post-dated transaction that is an exact copy (other than the date), of the transaction it is created from. Within the Memorised Transaction List you can view all the transactions that have been created to recur after set intervals of time. All of the following types of transactions can be memorised: Journal Entry; Cheque; Purchase Order; Return Authority; Bill; Credit; Quote; Sales Order; Invoice; Cash Sale; Refund.
		+
		+	'''How To view the Memorised Transactions List'''
		+
		+	· Select the 'Memorised Transaction List' button from the General tab.
		+
		+	'''How to Memorise a Transaction'''
		+
		+	*To memorise a transaction you need to right click on the "Right-Click to Memorise" option for the transaction
		+
		+	(this is generally found at the top right of the transaction form).
		+
		+	*The example below shows the steps to memorise an Invoice.
		+	*Once the invoice details have been entered, right click on the "Right-Click to Memorise" option at the top right
		+
		+	of the form.
		+
		+	NB: If you want the transaction to automatically post when due, then select 'Memorise Auto Transaction'.
		+
		+	*Upon opening the Memorised Transaction List you will immediately be prompted to: 'Perform AutoPost
		+
		+	Transaction(s) now?'
		+
		+	*Selecting Yes to this question all 'Memorise Auto Transactions' will automatically be posted.
		+	*Selecting No to this question will leave the AutoPost transactions in the list for you to action manually.
		+
		+	*Select 'Memorise Transaction'.
		+
		+	*Enter the details of the memorised transaction in the 'Repeat' Window.
		+	*Enter the date range to repeat the Invoice.
		+	*Enter the Start/Base Date and the Finish/Final Date.
		+
		+	*Select the Frequency for the transaction to repeat, e.g. 'Day'.
		+	*Select the Frequency number from the drop-down, e.g. '6', i.e. repeat every 6 Days.
		+
		+	NB: When a Frequency is selected, the dates for the memorised transaction are populated on the right in the field between the Base Date and the Final Date.
		+
		+	*Select the Frequency option as 'Week' and set the transaction to recur regularly after a set number of weeks and
		+
		+	on a specific day of the week, e.g. repeat every 1 week on a Monday.
		+
		+	*Select the Frequency option as 'Month' and set the transaction to recur regularly after a set number of months.
		+	*Select to repeat either at the beginning or end of the month.
		+	*Select a set number of days after the beginning or end of the month, e.g. repeat every 1 month at the beginning
		+
		+	of the month plus 1 day (i.e. on the 2nd of each month).
		+
		+	*Exceptions can be put in place if a memorised transaction falls on a Saturday, Sunday or Public Holiday.
		+	*If the 'Post' radio button is selected the transaction will post regardless of the day.
		+	*If the 'Drop' button is selected, the transaction will be removed from the list and not post at all (where the memorised
		+
		+	transaction falls on a Saturday, Sunday or Public Holiday)
		+
		+	*By selecting the 'Shift After' button the transaction will be posted a day after it was scheduled.
		+
		+	*By selecting the 'Shift Before' button the transaction will be posted a day before it was scheduled.
		+
		+	*Select the 'Holidays' button to define the list of Public Holidays.
		+
		+	*Enter the date/s for the public holidays.
		+	*Enter a description for each public holiday date.
		+	*Select 'SAVE'.
		+
		+	*All saved memorised transactions will appear in the Memorised Transactions List.
		+
		+	*Double-click on any Memorised Transaction to post the transaction.
		+	*Select 'Yes' to the prompt to post the transaction if you wish to proceed.
		+
		+	NB: A new transaction number will be created upon selecting 'Yes' to posting a transaction, i.e. invoice number, cheque number, bill number etc.
		+
		+	*To delete a memorised transaction, highlight the transaction and select the red 'X' at the top let of the list.
		+	*Select to 'Delete this transaction' or 'Delete All transactions'.