Supplier Prepayment - Revision history

Eliza at 03:21, 9 March 2011

2011-03-09T03:21:35Z

Eliza at 04:15, 2 March 2011

2011-03-02T04:15:19Z

Admin: Created page with " More Detail= Accounts Receivable Report Accounts Payable Report Accounts Receivable Notes Bulk Pay Suppliers Credits [[Custome..."

2011-01-18T05:58:20Z

Created page with "<menu name=myMenu align=center> More Detail= Accounts Receivable Report Accounts Payable Report Accounts Receivable Notes Bulk Pay Suppliers Credits [[Custome..."

New page

<menu name=myMenu align=center>
More Detail=
[[Accounts Receivable Report]]
[[Accounts Payable Report]]
[[Accounts Receivable Notes]]
[[Bulk Pay Suppliers]]
[[Credits]]
[[Customer Payment]]
[[Customer Payment List]]
[[Customer Prepayment]]
[[Customer Prepayment List]]
[[Payments Reports]]
[[Print Recipient Created Statement]]
[[Print Statements]]
[[Received Bulk Payments]]
[[Statements List]]
[[Supplier Payment]]
[[Supplier Payment List]]
[[Supplier Prepayment]]
[[Supplier Prepayment List]]
[[Unpaid Bills]]
</menu>
== Overview ==

@@ Line 21: / Line 21: @@
 [[Unpaid Bills]]
 </menu>
-== Overview ==
+== Overview  ==
-A Supplier Prepayment is a payment that you, the Customer, make in advance of receiving goods/services, and being invoiced for them.
+A [[Supplier Prepayment]] is a payment that you, the Customer, make in advance of receiving goods/services, and being invoiced for them. A Pre-payment will be allocated to the balance of the Supplier account within ERP ready to be assigned upon receipt of an invoice for the goods/service received.
 A Pre-payment will be allocated to the balance of the Supplier account within ERP ready to be assigned upon receipt of an invoice for
 the goods/service received.
-'''How To Create a Supplier Pre-payment'''
+'''How To Create a [[Supplier Pre-payment]]'''
-*Select the''' Payments''' tab.
+*Select the'''Payments''' tab.
-*Select '''Supplier Prepayment''' button.
+*Select '''[[Supplier Prepayment]]''' button.
 *Select the '''Supplier''' from the drop-down list.
 *The '''Currency''' will default to the Supplier default, refer New Supplier for details.
 *Enter the total of the payment you are making, e.g. $550.00
 *'''Payment Date''' will default to the date of entry. Select a different date if required.
 *Select the '''Payment Method''' from the drop-down list.
 *Enter the '''Reference''', e.g. Chq Number.
 *'''Department''' will default to that of the Employee logged in, or the Supplier if a department has been assigned to that Supplier.
 *Select the '''Bank Account''' the payment is to be made from.
-The '''Receipt #'''' will auto load as the next in sequence for your ERP database.
+The '''Receipt #'''' will auto load as the next in sequence for your ERP database. Enter information regarding the prepayment into the '''Notes''' field. Select the '''Add to EFT''' tick box if you are making the payment via on-line Bank Transfer. Refer to EFT for further instructions.
 Enter information regarding the prepayment into the '''Notes''' field.
 Select the '''Add to EFT''' tick box if you are making the payment via on-line Bank Transfer. Refer to EFT for further instructions.
 Select '''Save''' to save and close the payment at this point.
-Select the Saved Prepayment from the Prepayment List.
+Select the Saved Prepayment from the Prepayment List. The 'Available Credit' is now displayed as $550.00. As you take up this credit the 'Applied Credit' field will be updated accordingly and the 'Available Credit' field will be reduced. Select the 'Print Receipt' button to print a hard copy of the prepayment.
 The 'Available Credit' is now displayed as $550.00. As you take up this credit the 'Applied Credit' field will be updated
-	accordingly and the 'Available Credit' field will be reduced.
 Select the 'Print Receipt' button to print a hard copy of the prepayment.
 NB: The Prepayment Receipt is a template that can be re-designed to suit your needs.
-Select the 'Deleted' tick box to delete the prepayment.
+Select the 'Deleted' tick box to delete the prepayment. The 'SAVE' button will now be available to select.
 The 'SAVE' button will now be available to select.
 A Prepayment will be displayed in the Supplier Payment window as a 'Prepayment' credit.

← Older revision		Revision as of 04:15, 2 March 2011
Line 22:		Line 22:
	</menu>		</menu>
	== Overview ==		== Overview ==
		+
		+	A Supplier Prepayment is a payment that you, the Customer, make in advance of receiving goods/services, and being invoiced for them.
		+	A Pre-payment will be allocated to the balance of the Supplier account within ERP ready to be assigned upon receipt of an invoice for
		+	the goods/service received.
		+
		+	'''How To Create a Supplier Pre-payment'''
		+
		+	*Select the''' Payments''' tab.
		+	*Select '''Supplier Prepayment''' button.
		+
		+	*Select the '''Supplier''' from the drop-down list.
		+	*The '''Currency''' will default to the Supplier default, refer New Supplier for details.
		+	*Enter the total of the payment you are making, e.g. $550.00
		+	*'''Payment Date''' will default to the date of entry. Select a different date if required.
		+	*Select the '''Payment Method''' from the drop-down list.
		+	*Enter the '''Reference''', e.g. Chq Number.
		+	*'''Department''' will default to that of the Employee logged in, or the Supplier if a department has been assigned to that Supplier.
		+
		+	*Select the '''Bank Account''' the payment is to be made from.
		+
		+	The '''Receipt #'''' will auto load as the next in sequence for your ERP database.
		+	Enter information regarding the prepayment into the '''Notes''' field.
		+	Select the '''Add to EFT''' tick box if you are making the payment via on-line Bank Transfer. Refer to EFT for further instructions.
		+
		+	Select '''Save''' to save and close the payment at this point.
		+
		+	Select the Saved Prepayment from the Prepayment List.
		+	The 'Available Credit' is now displayed as $550.00. As you take up this credit the 'Applied Credit' field will be updated
		+	accordingly and the 'Available Credit' field will be reduced.
		+	Select the 'Print Receipt' button to print a hard copy of the prepayment.
		+
		+	NB: The Prepayment Receipt is a template that can be re-designed to suit your needs.
		+
		+	Select the 'Deleted' tick box to delete the prepayment.
		+	The 'SAVE' button will now be available to select.
		+
		+	A Prepayment will be displayed in the Supplier Payment window as a 'Prepayment' credit.