Personal tools

Difference between revisions of "3 Accounts"

From TrueERP wiki

Jump to: navigation, search
(Created page with "<menu name="myMenu" align="center"> Answers= 3 Accounts </menu> == Overview == Chart of Accounts Is it clear that your Accounts within the Chart of Accounts can be v...")
 
Line 5: Line 5:
 
</menu>  
 
</menu>  
  
−
== Overview ==
+
   
 +
Accounts Training
  
 +
Play Video<File=C:\Program Files\ERP Software\videos\Accounts_Training.avi>
  
−
Chart of Accounts
 
  
 +
Company:___________________________      Signed:____________________________
  
−
Is it clear that your Accounts within the Chart of Accounts can be viewed in a number of ways?
+
Name:___________________    Position:______________     Date: _____________
  
−
The Chart of Accounts list can be viewed in detailed list mode or Tree mode. The Chart of Accounts List displays the full
+
Trainee to complete:  Please tick                
−
list of Accounts with related balances. You can view by Active Accounts, Inactive Accounts or All Accounts, by the
+
           
−
selected the required radio button. The "Chart of Accounts List" displays the following information fields for each account:
+
1.  [  ] Chart of Accounts
 +
Is it clear that your Accounts within the Chart of Accounts can be viewed in a number of ways?
 +
 +
2. [  ] Tree Mode
 +
Can you explain how Tree Mode works?
  
−
Account Number
+
3.  [  ] List Mode
−
Account Name
+
Can you explain how List Mode works?
−
Account Type
+
−
Department the Account is assigned to
+
4.  [  ] New Account
−
Balances of each Account Type and Account Balance
+
Do you know how to setup a new account for your chart of accounts?
−
Banking information
+
−
Tax code information
+
5.  [  ] Account Types
 +
Does the types of accounts in the drop down make sense?
 +
 +
6.  [  ] EFT Details
 +
Do you know where to set the EFT or electronic banking details for a bank account?
 +
 +
7.  [  ] Sub Accounts
 +
Do you understand how departments can replace the need for sub accounts in some cases?
 +
 +
8.  [  ] Departments
 +
Do you know how you can divide your business into different cost centers?
 +
 +
9.  [  ] Accounts and Departments
 +
Was the relationship between Departments Products and Accounts explained, focusing on how
 +
Departments can create different report levels with one Accounts, thus eliminating the need for
 +
multiple Accounts of the same type? 
 +
 +
10.[  ] Assigning Tax Codes
 +
Did the assignment of the Tax Codes make sense and how they affect the BAS/VAT and the auto loading into transactions?
  
−
In the 'Accounts List' you can view your Chart of Accounts. If you click on 'Tree mode' (circled on the far right top of the page),
+
11.[  ] List Customisation
−
all the accounts will be moved into their Account Type/Name with drop down plus (+) signs. Click on the Plus sign to view
+
Was the List Customisation explained?
−
all the accounts in their account type. Alternatively, when you are in Tree Mode you can click on the 'Expand All' (bottom left),
+
−
allowing the user to view all on-going accounts.
+
  
 +
12.[  ] F5, F6 and F7
 +
Do you know how to use the F5,F6 and F7 searching features? Also how to use the search box on the main screen.
  
 +
13.[  ] Altering Columns
 +
Can you add columns, remove columns and alter the layout of the list and then save the list as a personal report?
 +
Refer Global Features
  
−
Merging Accounts
+
14.[  ] Filters
 +
Do you know how to filter in the list to show only specific details?
  
−
How to Merge Accounts
+
15.[  ] Custom Filters
 +
Do you know how to create a custom filter?
  
−
In some circumstances you may need to merge two accounts.  It is not possible to simply change the name in the account
+
16.[  ] Foriegn Exchange Lists
−
file as this is a unique identifyer for each record.  You must create a new account with the new name and merge the old
+
Do you know how to turn on Foriegn Exchange Values in some reports?
−
account into it.
+
  
−
Select Accounts
+
17.[  ] Custom Report
−
Select Account List
+
Do you know how to create a custom report to display in the My Reports Section?
−
Untick Tree Mode
+
 
−
Hold down the control key (Ctrl) and select the account name that you want to keep
+
18.[  ] Exporting Lists
−
Continue to hold down the control key and select the account you want merged into the first account
+
Can you export a list or report using the export button and create a spreadsheet with it?
−
Once selected Right Click your mouse and select Merge
+
 
−
You will then get a message confirming
+
19.[  ] Profit and Loss
−
Select OK
+
Can you run a Profit and Loss Report from the main screen?
 +
 
 +
20.[  ] By Periods (Profit and Loss)
 +
Can you run a Profit and Loss Report by periods?
 +
 
 +
21.[  ] Changing Dates
 +
Can you run a Profit and Loss Report from the report selector changing the dates on the report selector?
 +
 
 +
22.[  ] Selecting Departments
 +
Do you know how to select different departments for different reports?
 +
 
 +
23.[  ] Drill Downs
 +
Was it explained how to drill into any of the values in all of the reports?
 +
 
 +
24.[  ] Printouts
 +
Can you preview a printout of the Profit and Loss Report?
 +
 
 +
25.[  ] Balance Sheet
 +
Run a Balance Sheet report from the main screen?
 +
Run a Balance Sheet report from the report selector?
 +
 +
26.[  ] Report Selector
 +
Has the report selector made sense in relation to choosing dates prior to running the reports?
 +
 +
27.[  ] Date Ranges
 +
Has the List Date Range options been explained when comparing speed to functionality?
 +
 
 +
28.[  ] BAS/VAT Report
 +
Has the setup of the BAS report / VAT Report with the Tax Codes been done and approved by the accountant?
 +
 
 +
29.[  ] BAS/VAT Options
 +
Can you run a BAS report / VAT Report?
 +
 
 +
30.[  ] Creating Journals
 +
Can you enter/create a Journal?
 +
 
 +
31.[  ] Finding Journals
 +
Can you search and find an existing Journal?
 +
 
 +
32.[  ] Charts
 +
Do you know how to create a chart from any report?
 +
 
 +
33.[  ] Shortcut Filters
 +
Do you know how to create a filter?
 +
 
 +
34.[  ] Summary Sheet
 +
Can you open the Summary Sheet?
 +
 
 +
35.[  ] Dashboard
 +
Can you open the Dashboard?
 +
 
 +
 
 +
Notes:
 +
Are there any aspects in this area that more training would be useful?
 +
 
 +
____________________________________________________
 +
____________________________________________________
 +
____________________________________________________
 +
____________________________________________________

Revision as of 15:25, 27 June 2011

3 Accounts


Accounts Training

Play Video<File=C:\Program Files\ERP Software\videos\Accounts_Training.avi>


Company:___________________________ Signed:____________________________

Name:___________________ Position:______________ Date: _____________

Trainee to complete: Please tick

1. [ ] Chart of Accounts Is it clear that your Accounts within the Chart of Accounts can be viewed in a number of ways?

2. [ ] Tree Mode Can you explain how Tree Mode works?

3. [ ] List Mode Can you explain how List Mode works?

4. [ ] New Account Do you know how to setup a new account for your chart of accounts?

5. [ ] Account Types Does the types of accounts in the drop down make sense?

6. [ ] EFT Details Do you know where to set the EFT or electronic banking details for a bank account?

7. [ ] Sub Accounts Do you understand how departments can replace the need for sub accounts in some cases?

8. [ ] Departments Do you know how you can divide your business into different cost centers?

9. [ ] Accounts and Departments Was the relationship between Departments Products and Accounts explained, focusing on how Departments can create different report levels with one Accounts, thus eliminating the need for multiple Accounts of the same type?

10.[ ] Assigning Tax Codes Did the assignment of the Tax Codes make sense and how they affect the BAS/VAT and the auto loading into transactions?

11.[ ] List Customisation Was the List Customisation explained?

12.[ ] F5, F6 and F7 Do you know how to use the F5,F6 and F7 searching features? Also how to use the search box on the main screen.

13.[ ] Altering Columns Can you add columns, remove columns and alter the layout of the list and then save the list as a personal report? Refer Global Features

14.[ ] Filters Do you know how to filter in the list to show only specific details?

15.[ ] Custom Filters Do you know how to create a custom filter?

16.[ ] Foriegn Exchange Lists Do you know how to turn on Foriegn Exchange Values in some reports?

17.[ ] Custom Report Do you know how to create a custom report to display in the My Reports Section?

18.[ ] Exporting Lists Can you export a list or report using the export button and create a spreadsheet with it?

19.[ ] Profit and Loss Can you run a Profit and Loss Report from the main screen?

20.[ ] By Periods (Profit and Loss) Can you run a Profit and Loss Report by periods?

21.[ ] Changing Dates Can you run a Profit and Loss Report from the report selector changing the dates on the report selector?

22.[ ] Selecting Departments Do you know how to select different departments for different reports?

23.[ ] Drill Downs Was it explained how to drill into any of the values in all of the reports?

24.[ ] Printouts Can you preview a printout of the Profit and Loss Report?

25.[ ] Balance Sheet Run a Balance Sheet report from the main screen? Run a Balance Sheet report from the report selector?

26.[ ] Report Selector Has the report selector made sense in relation to choosing dates prior to running the reports?

27.[ ] Date Ranges Has the List Date Range options been explained when comparing speed to functionality?

28.[ ] BAS/VAT Report Has the setup of the BAS report / VAT Report with the Tax Codes been done and approved by the accountant?

29.[ ] BAS/VAT Options Can you run a BAS report / VAT Report?

30.[ ] Creating Journals Can you enter/create a Journal?

31.[ ] Finding Journals Can you search and find an existing Journal?

32.[ ] Charts Do you know how to create a chart from any report?

33.[ ] Shortcut Filters Do you know how to create a filter?

34.[ ] Summary Sheet Can you open the Summary Sheet?

35.[ ] Dashboard Can you open the Dashboard?


Notes: Are there any aspects in this area that more training would be useful?

____________________________________________________ ____________________________________________________ ____________________________________________________ ____________________________________________________

Retrieved from "http://trueerp.com/erpwiki/index.php?title=3_Accounts&oldid=1842"