Latest revision as of 22:49, 2 December 2013

Accounts List (Tree Mode, List Mode)

Overview

The Chart of Accounts list can be viewed in detailed list mode or Tree mode. The Chart of Accounts List displays the full
list of Accounts with related balances. You can view by Active Accounts, Inactive Accounts or All Accounts, by selecting the relevant radio button.

The "Chart of Accounts List" displays the following information fields for each account:

• Account Number
• Account Name
• Account Type
• Department the Account is assigned to
• Balances of each Account Type and Account Balance
• Banking information
• Tax code information

In the 'Accounts List' you can view your Chart of Accounts. If you click on 'Tree mode' (circled on the far right top of the page),
all the accounts will be moved into their Account Type/Name with drop down plus (+) signs. Click on the Plus sign to view
all the accounts in their account type. Alternatively, when you are in Tree Mode you can click on the 'Expand All' (bottom left),
allowing the user to view all on-going accounts.

How to Use the Accounts Tree Mode Expanded using the (+) (-) to View or Hide detail.

• Select ACCOUNTS tab.
• Select ACCOUNTS LIST button
• Tick Tree Mode, (circled top right).

By clicking on the (+) icons, it will allow you to view more of your account details. By clicking (-) it will hide the detail. All
$ values of Sub Accounts are drillable, i.e. in expanded view only.

CHART OF ACCOUNTS - LIST MODE.

By un-ticking Tree Mode the Chart of Accounts list will display. Use this view for a more detailed view of the values within your
Chart of Accounts. All $ values are drillable.

Note: To refine detail, Accounts can be viewed by choosing selections from the Radio Buttons located along the Menu Bar
in List or Tree Mode. The options to choose from include: Active Accounts, Inactive Accounts, Accounts with Budgets and
All Accounts.

Selecting The "NEW" button from the menu bar. This will open the Account screen enabling you to create a new Account
from the Account list Screen and add it to the list of ACCOUNTS. Refer to the Account Button for further information regarding
creating a new Account.

To Customise the columns displayed in your list select the Customise button and the Chart of Accounts List will open. Tick
or un-tick the boxes to choose the columns you wish to appear in the custom list. For more information on customising lists,
refer to Global Features

To Export the list as a Text, CSV, SLK, or HTML file, select the Export button, and a Windows screen will appear. Select
the 'Save In' location, and name the file. and select the type of file you would like the Chart of Accounts List to be saved as.

To PRINT the Chart of Accounts List select the Print button at the bottom of the Screen. The print preview screen or Print
Dialog will open if selected in Employee Preferences or the list will be sent directly to the default printer.

How to Merge Accounts

In some circumstances you may need to merge two accounts. eg. It is not possible to
simply change the name in the account file as this is the unique identifier for the record. You must create a new account
with the new name and merge the old account into it.

Select Sales
Select account List
Hold down the control key (Ctrl) and select the account name that you want to keep
Continue to hold down the control key and select the account you want merged into the first account
Right Click your mouse and select MERGE