Difference between revisions of "Accounts"

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Revision as of 23:49, 30 November 2014

Overview

Accounting define as follows.

"The process of identifying, measuring and communicating economic information to permit 
informed judgements and decisions by users of the information". *In addition, Accounting is the systematic and comprehensive recording of financial transactions pertaining to a business.  It also refers to the process of summarizing, analyzing and reporting transactions.

Summary :

1 How to view Chart of Accounts in a number of ways? Complete list of accounts as required for any business. This list can be added to or deleted from depending on your particular requirements. In addition you can start from scratch with your own set of accounts or simply merge together a combination of both. Chart of Accounts can viewed in a number of ways (Tree mode or List Mode)

¤Select Accounts Module

¤Click on Accounts List Button

¤Able to view Chart of Accounts.

2 How Tree Mode works?

¤From Main Screen Select Accounts Module

¤Select Accounts List Tab

¤While you can also view on Tree Mode on the upper right side tick box Tree Mode.

¤Options of tree mode can contract and expand on accounts.

3 How List Mode works?

¤From Main Screen Select Accounts Module

¤Select Accounts List Tab

¤Can view on standard List Mode searching is more easy.

4 Know how to setup a new account for your chart of Accounts? Go to Accounts Module Menu

Go to Accounts

Go to New Accounts

Select Account Types

Fill in Account Name

Fill in Account No

Fill in Tax Code

Tick check if account is part of expense Claim

Fill in Account Description

Save to end transaction

5. Type of Accounts in the drop down?

Select Account Modules

Select Account List button

Select New

Select or Drop Down Account Type

Fill in Account Name

Save to end transaction

6. How to set the EFT or electronic banking details for Bank Account?

7. How departments can replace the need for sub accounts in some cases?

8. Know how you can divide your business into different cost centers?

9. How departments can create different report levels with one Accounts, relationship between Departments, Products and Accounts.

10. How can BAS/VAT affect the Tax Codes and the auto loading into transactions.

11. Explanation of List Customization?

12. How to use the F5,F6 and F7 as searching features? How to use the search box on the main screen? F5 is full list and it's everything on it

F6 whatever starts with that value

F7 Sounds like

13. How to add columns, remove columns and alter the layout of the list and save as a personal report?

14. How to filter in the list to show only specific details?

15. How to create a custom filter?

Accounts Module

Transaction Journal button

16. How to turn on Foreign Exchange Values in some reports?

Go to Utilities

Select Preferences

Go to Sales Button

Tick Use Foreign Currency

Save to end transaction

17. How to create a custom report and display in My Report section?

18. How to export list and create a spreadsheet?

Go to Main Screen

Select Accounts Module

Select any lists preferred (Ex Journal list)

Select dates of transaction or press F5 to see all the lists

Press Export button

Create file name

Save to end transaction.

19. How to run a Profit and Loss Report from the main screen?

20. How to run a Profit and Loss Report by periods?

21. How to run a Profit and Loss Report from report selector?

22. How to select different departments for different reports?

23. How to drill into any of the values in all of the reports?

24. How to preview printout of Profit and Loss Report?

25. How to run a Balance Sheet Report from the main screen and from report selector?

26. What is the relation of report selector in choosing dates prior to running the reports?

27. Explanation of List Date Range on comparing speed to functionality.

28. Is the set of the BAS report/VAT Report with the Tax Codes been done and approved by the accountant?

29. How to run a BAS report/VAT Report?

30. How to enter/create a Journal? Go to Main Screen Select Accounts Module Select Journal Entry Drop Down Arrow to Select Date Fill in Account name Fill in Credit (ex) Fill in Debit (inc) Fill in Tax Fill in Memo Fill in Name Fill in Department Fill in Employee Name Fill in Area Save to end transaction

31. How to search and find an existing Journal? Go to Accounts Module

Select Journal Entry List Button

Select date from and to of designated transaction

Click Refresh or Simply press F5

32. How to create a chart from any report?

33. How to create a filter? Go to any List preferred

Select or highlight column you like to filter

Right click mouse or press CTRL+SHIFT+N at the same time

34. How to open the Summary Sheet?

Go to Accounts Module

Select or double click mouse on Summary Sheet Button

Drop arrow for dates you preferred

Double Click on any transaction box you would like to browse

35. How to open the Dashboard?

Got to Accounts Module

Select Dashboard button

Double Click mouse to open

Click Close to finish transaction

Chart of Accounts

Complete list of accounts as required for any business. This list can be added to or deleted from depending on your particular requirements. In addition you can start from scratch with your own set of accounts or simply merge together a combination of both.

Chart of Accounts can viewed in a number of ways (Tree mode or List Mode)

From Main Screen - Select Accounts Module Select Accounts List Tab

Can view on standard List Mode searching is more easy. While you can also view on Tree Mode on the upper right side tick box Tree Mode. Options of tree mode can contract and expand on accounts.

Easy steps to follow on setting up Tree Mode on Default :

Select Utilities Module → Select Preferences → Choose Accounts → Tick box on Default to Tree View for Chart of Accounts List Click Save and view your Chart of Accounts.