Revision as of 11:21, 14 February 2011

BAS/VAT Report Button

Overview

This facility enables you to set up and print out and save standard BAS/VAT statements. Statements can be created for all or individual departments/classes in an Accrual of Cash basis.

Special Note: ERP requires your Accountant to configure the BAS/VAT setup to ensure correct reporting to 
the ATO. The BAS/VAT report depends on the correct Tax Codes being used in transactions. 
Please familiarise yourself with ERP's tax codes  before proceeding. If you are in doubt as to 
which tax code should be used for a transaction you should ask your accountant.

Adding a new BAS/VAT Statement

• Select the BAS/VAT report button this will open the BAS/VAT report Statement at the Supplies and Acquisitions section of

the report.

• Select the period you require - Monthly or Quarterly.
• Select the Month/Quarter Beginning, and the Current Year periods from the drop down menus.
• Select Options
• Choose Department/s
• Choose Accounting Method (Accrual or Cash)
• SAVE (this will repopulate all fields
• SAVE the report. It is recommended that you have a policy on the Naming Convention of the BAS reports.

BAS/VAT Options

You are able to create a BAS/VAT statement for either Cash or Accrual accounting method. The default selection is Accrual.

• Select Options
• Select Cash or Accrual

Cash

Cash is used for Businesses using a cash basis of Accounting for Goods and Services Tax (GST) or Value Added Tax (VAT) payable and for input tax credits when payment for a taxable supply or creditable acquisition is either made or received.

Accrual (Non Cash) accounting

Entities using an Accrual or Non Cash basis of accounting for Goods and Services Tax (GST) or Value Added Tax (VAT) payable and for input tax credits account for GST

When they receive or pay any consideration, or When an Invoice is issued or received, whichever occurs earlier.

Creating BAS/VAT by Department

ERP allows you the ability to create a BAS Statement by Department (Cost Centre) or by ALL Departments.

• Select Options button on the bottom of the form.
• Select the Department you are setting the BAS/VAT Options for.
• Options: Choose the BAS/VAT Options, Accounting Method and select OK

Adjusting the Configuration of the BAS/VAT Statement

The BAS/VAT Report is set up so that you can make changes to the tax code links.

It is Important to note, that only a qualified Accountant should carry out this process. The selections need to be checked to ensure you get your desired results.

• Select the G1 button link for 'Total Sales & Income & Other Supplies'.
  • Included Tax Codes are EXP, FRE, GST, INP and WC
• View all the accounts that will appear under the total for G1.

If modification is required, use the CTRL Key and select the item/s you wish to add or remove from this selection.

• Select 'OK', to save or select 'Cancel' if you want to exit without saving.

Use the same process for all other BAS/VAT Buttons

• Exports G2
  • Included Tax Codes are EXP
• Other GST-Free Supplies G3 Included Tax Codes are FRE
  • Input Tax Sales & Income & Other Supplies G4
• Capital Acquisitions G10
  • Included Tax Codes are CAF, CAG and CAI
• Other Acquisitions G11
  • Included Tax Codes are NCF, NCG, NCI
• Acquisitions for making input taxed sales & income & other supplies G13
  • Included Tax Codes are CAI and NCI
• Acquisitions with no GST in the price G14
  
• CAF and NCF
  
• Total of estimated private use of acquisitions & non-deductible G15

Taxes and Amounts withheld

(follow the same procedures as per 'Supplies and Acquisitions)

• Select the BAS/VAT Report button, this will open the BAS/VAT Report Statement at the Supplies and Acquisitions section of the report.
• Select the Taxes and Amounts Withheld tab
• Select the Reporting Period either Monthly or Quarterly
• Select the Year
• Click W1, W2, W3, W4, T1 to View all the accounts that will appear under the totals. W1 is a combination of the Gross Wages expense accounts, ie all accounts that go into the Gross Wages as a total and W2 is the PAYG tax expense account. Amounts will refresh as you click on these buttons.
• The Select Accounts screen will load.
  If modification is required, use the CTRL Key and click on the item you wish to add or remove from this selection.
• Select 'OK' to save, or select 'Cancel' if you want to exit without saving.

Fringe Benefit tax instalment for the period

• Enter in F1, F2, F3 and F4 amounts advised by the ATO or your accountant

BAS/VAT Debits and Credits

• Select the BAS/VAT Report button this will open the BAS/VAT Report Statement at the Supplies and Acquisitions section of the report. Select the BAS/VAT Debits and Credits tab
• Click 1C, 1E, 1D, 1F, 1G to View all the accounts that will appear under the totals.
• The Select Accounts screen will appear. If modification is required, use the CTRL Key and click on the item you wish to add or remove from this selection.
• All other fields will be populated with values calculated accordingly in respect to the selected tax codes for each of the "select accounts" fields.
• Select 'OK' to save, or select 'Cancel' if you want to exit without saving.

Tax Codes

BAS

VAT