Difference between revisions of "Cheque"
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[[Accounts Receivable Report]] | [[Accounts Receivable Report]] | ||
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[[Reconciliation List]] | [[Reconciliation List]] | ||
[[To Be Deposited]] | [[To Be Deposited]] | ||
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== Overview == | == Overview == | ||
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*In the '''To''' field you can enter an address if field does not populate directly | *In the '''To''' field you can enter an address if field does not populate directly | ||
| + | <br> | ||
| + | *Select the '''Date''' of the cheque | ||
| + | *Select '''Rep '''for person authorising payment | ||
| + | *In the '''Cheque Total''' field enter amount of cheque | ||
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| + | *If set in preferences, '''Cheque Number''' will be generated, if not, enter the cheque number | ||
| + | *Enter '''Reference No.''' such as an invoice or bill number | ||
| + | *'''Payment No.''' will be generated automatically | ||
| + | *Select the '''Account Name''' from the drop down menu | ||
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| − | *If | + | *Enter a '''Tax Code''' from drop down codes (If tax code is applied to an account it will auto load) |
| − | *Enter | + | *Enter the '''Amount''' |
| − | * | + | *Add a '''Memo''' that can further assist in defining the payment |
| − | * | + | *Enter '''Customer/job''' number if payment is to be assigned to it |
| + | *Add any '''Comments''' that can be attached to payment advice | ||
| + | *Add '''Internal Comments''' that will not be seen by other parties | ||
| + | <br> | ||
| + | *If you require to '''Attach''' an external document to this transaction, such as a copy of an invoice, you should drag the file from its location and drop here. | ||
| + | *Check that Sub Total, Tax Total & Total Amount are correct | ||
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| − | *Select New button to save existing cheque and create another cheque | + | *Select '''New''' button to save existing cheque and create another cheque |
| − | *Select Save button to save and exit | + | *Select '''Save '''button to save and exit |
| − | *Select Preview to preview cheque and print | + | *Select '''Preview''' to preview cheque and print |
| − | *Select Print to print cheque to selected template | + | *Select '''Print''' to print cheque to selected template |
| − | *Select Cancel to cancel cheque without saving | + | *Select '''Cancel''' to cancel cheque without saving |
| − | *Select Add to E.F.T. to transmit payments via the EFT system. This can be setup by selecting the tick box Cheque and Payments add to EFT by Default in Utilities->Preferences->Payments in the General area | + | *Select '''Add to E.F.T.''' to transmit payments via the EFT system. This can be setup by selecting the tick box '''Cheque and Payments add to EFT by Default''' in [[Utilities]]->Preferences->Payments in the General area |
| − | To view the Cheques entered select the Cheque List Button | + | To view the Cheques entered select the '''Cheque List''' Button |
Latest revision as of 19:19, 5 December 2013
Overview
The Cheque button allows you to design and print your cheques directly from the system this will allow you to maintain a better audit trail of the cheque numbers. A cheque does not update quantities of products. It is a payment made to a supplier updating a particular account (in Chart of Accounts). You can still manually write out your cheque and enter the cheque number into the system.
How to use the Cheque feature
- Select the Account that the cheque is to be written from e.g. Bank account
- Select Company Name the payment is to be paid to
- Right Click to Memorise this transaction for future use if required
- In the To field you can enter an address if field does not populate directly
- Select the Date of the cheque
- Select Rep for person authorising payment
- In the Cheque Total field enter amount of cheque
- If set in preferences, Cheque Number will be generated, if not, enter the cheque number
- Enter Reference No. such as an invoice or bill number
- Payment No. will be generated automatically
- Select the Account Name from the drop down menu
- Enter a Tax Code from drop down codes (If tax code is applied to an account it will auto load)
- Enter the Amount
- Add a Memo that can further assist in defining the payment
- Enter Customer/job number if payment is to be assigned to it
- Add any Comments that can be attached to payment advice
- Add Internal Comments that will not be seen by other parties
- If you require to Attach an external document to this transaction, such as a copy of an invoice, you should drag the file from its location and drop here.
- Check that Sub Total, Tax Total & Total Amount are correct
- Select New button to save existing cheque and create another cheque
- Select Save button to save and exit
- Select Preview to preview cheque and print
- Select Print to print cheque to selected template
- Select Cancel to cancel cheque without saving
- Select Add to E.F.T. to transmit payments via the EFT system. This can be setup by selecting the tick box Cheque and Payments add to EFT by Default in Utilities->Preferences->Payments in the General area
To view the Cheques entered select the Cheque List Button
