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(Created page with " List Mode Can you explain how list mode works? The Chart of Accounts list can be viewed in detailed list mode or Tree mode. The Chart of Accounts List displays the full list...")
 
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'''List Mode'''
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List Mode
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Can you explain how list mode works?  
 
Can you explain how list mode works?  
  
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The Chart of Accounts list can be viewed in detailed list mode or Tree mode. The Chart of Accounts List displays the full  
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The '''Chart of Accounts List''' can be viewed in detailed list mode or '''Tree mode'''. The Chart of Accounts List displays the full list of Accounts within your business with related balances. You can view by '''Active Accounts, Inactive Accounts''' or '''All Accounts''', by selecting the required '''Radio''' button.  
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list of Accounts within your business with related balances. You can view by Active Accounts, Inactive Accounts or  
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All Accounts, by selecting the required radio button.
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You can view the Chart of Accounts in List mode - You can search easily in this mode
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Or in Tree mode - expand or contract to view (there is a preference that you can set your account to open in Tree Mode
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or not)
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To set your chart of accounts to view in list mode
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By un-ticking Tree Mode the Chart of Accounts list will display. Use this view for a more detailed view of the values within your
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Chart of Accounts. All $ values are drillable.
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Note: To refine detail of transactions select from the Radio Buttons Active Accounts, Inactive Accounts, Accounts with
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Budgets and All Accounts.
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Selecting the New button will open the Account screen enabling you to create a new Account.
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To customise the columns displayed in your list select the Customise button. Tick or un-tick the boxes to choose the columns
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you wish to appear in the custom list. For more information on customising lists, refer to Global Features.
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To Export the list as a Text, CSV, SLK, or HTML file, select the Export button, and a Windows screen will appear. Select
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*You can view the Chart of Accounts in'''List '''mode - You can search easily in this mode
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the Save In location, and name the file. and select the type of file you would like the Chart of Accounts List to be saved as.
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*Or in '''Tree''' mode - expand or contract to view <br>
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*To default your chart of accounts to view in list mode select '''Utilities - Preferences - Accounts''' and '''Un-Tick Default to Tree View for Chart of Accounts List.'''
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*The '''Chart of Accounts List''' is a more detailed view of the values within your Chart of Accounts. All '''$''' values are '''Drillable'''.
  
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To Print the Chart of Accounts List select the Print button at the bottom of the Screen. The print preview screen or Print
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'''N.B.''' To refine detail of transactions select from '''Active Accounts, Inactive Accounts, Accounts with Budgets''' and '''All ''''''Accounts''' by selecting the '''Radio Button'''
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Dialog box will open if selected in Employee Preferences or the list will be sent directly to the default printer.
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*Selecting the '''New''' button at the bottom the page, will open the'''Account''' screen enabling you to create a '''New Account.'''
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*To customise the columns displayed in your '''Chart of Accounts List '''select the '''Customise''' button.
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*'''Tick''' or '''Un-Tick''' the boxes to choose the columns you wish to appear in the '''Custom''' list. For more information on customising lists, refer to '''Global Features.'''
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*To '''Export''' the list as a '''Text, CSV, SLK,''' or '''HTML''' file, select the '''Export''' button, and a '''Windows''' screen will appear. Select the '''Save''' In location, and '''Name''' the file. select the '''Type''' of file you would like the '''Chart of Accounts List''' to be saved as.
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*To'''Print '''the '''Chart of Accounts Lis'''t select the '''Print''' button at the bottom of the Screen.
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*The '''Print Preview''' screen or '''Print Dialog''' box will open if selected in '''Employee Preferences''' or the list will be sent directly to the default printer.
  
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<br>
  
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Merging Accounts
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&nbsp;'''Merging Accounts'''
  
 
How to Merge Accounts
 
How to Merge Accounts
  
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In some circumstances you may need to merge two accounts. It is not possible to simply change the name in the account  
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In some circumstances you may need to '''Merge''' two accounts. It is not possible to simply change the name in the account file as this is a unique identifyer for each record. You must create a new account with the new name and merge the old account into it.
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file as this is a unique identifyer for each record. You must create a new account with the new name and merge the old
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account into it.
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Select Accounts
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*&nbsp; From the '''Main Menu''' select '''Accounts - Account List''' and untick '''Tree Mode.'''
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Select Account List
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*&nbsp; '''Hold '''down the control key '''(Ctrl)''' and select the account name that you want to keep.
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Untick Tree Mode
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*&nbsp; '''Continue''' to hold down the control key '''(Ctrl)''' and select the account you want merged into the first account.
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Hold down the control key (Ctrl) and select the account name that you want to keep
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*&nbsp; Once selected '''Right Click''' on the '''First '''account and select '''Merge''' from the displayed list.
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Continue to hold down the control key and select the account you want merged into the first account
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*&nbsp; You will then get a message confirming '''Select OK '''<br>
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Once selected Right Click your mouse and select Merge
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You will then get a message confirming
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Select OK
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Revision as of 13:10, 12 July 2011

List Mode

Can you explain how list mode works?

The Chart of Accounts List can be viewed in detailed list mode or Tree mode. The Chart of Accounts List displays the full list of Accounts within your business with related balances. You can view by Active Accounts, Inactive Accounts or All Accounts, by selecting the required Radio button.

  • You can view the Chart of Accounts inList mode - You can search easily in this mode
  • Or in Tree mode - expand or contract to view
  • To default your chart of accounts to view in list mode select Utilities - Preferences - Accounts and Un-Tick Default to Tree View for Chart of Accounts List.
  • The Chart of Accounts List is a more detailed view of the values within your Chart of Accounts. All $ values are Drillable.

'N.B. To refine detail of transactions select from Active Accounts, Inactive Accounts, Accounts with Budgets and All 'Accounts by selecting the Radio Button

  • Selecting the New button at the bottom the page, will open theAccount screen enabling you to create a New Account.
  • To customise the columns displayed in your Chart of Accounts List select the Customise button.
  • Tick or Un-Tick the boxes to choose the columns you wish to appear in the Custom list. For more information on customising lists, refer to Global Features.
  • To Export the list as a Text, CSV, SLK, or HTML file, select the Export button, and a Windows screen will appear. Select the Save In location, and Name the file. select the Type of file you would like the Chart of Accounts List to be saved as.
  • ToPrint the Chart of Accounts List select the Print button at the bottom of the Screen.
  • The Print Preview screen or Print Dialog box will open if selected in Employee Preferences or the list will be sent directly to the default printer.


 Merging Accounts

How to Merge Accounts

In some circumstances you may need to Merge two accounts. It is not possible to simply change the name in the account file as this is a unique identifyer for each record. You must create a new account with the new name and merge the old account into it.

  •   From the Main Menu select Accounts - Account List and untick Tree Mode.
  •   Hold down the control key (Ctrl) and select the account name that you want to keep.
  •   Continue to hold down the control key (Ctrl) and select the account you want merged into the first account.
  •   Once selected Right Click on the First account and select Merge from the displayed list.
  •   You will then get a message confirming Select OK
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