Difference between revisions of "1 Chart of Accounts"
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*You can view by '''Active Accounts, Inactive Accounts, Accounts with Budget or All Accounts,''' by selecting the required radio button. | *You can view by '''Active Accounts, Inactive Accounts, Accounts with Budget or All Accounts,''' by selecting the required radio button. | ||
*'''The Chart of Accounts List''' displays the following information fields for each account: | *'''The Chart of Accounts List''' displays the following information fields for each account: | ||
| − | *'''Account Number, Account Name, Account Type, Department, Balances of each Account Type, Account Balance, Banking and Tax code information''' | + | *'''Account Number, Account Name, Account Type, Department, Balances of each Account Type, Account Balance, Banking and Tax code information''' |
*You can view your'''Chart of Accounts''' in either '''List''' mode or '''Tree''' mode. | *You can view your'''Chart of Accounts''' in either '''List''' mode or '''Tree''' mode. | ||
| − | *Click on the '''Tree Mode''' box on the far right top of the page to view the '''Chart of Accounts Tree'''. The accounts will be moved into their'''Account Type/Name''' with drop down plus <span style="font-weight: bold;"> | + | *Click on the '''Tree Mode''' box on the far right top of the page to view the '''Chart of Accounts Tree'''. The accounts will be moved into their'''Account Type/Name''' with drop down plus <span style="font-weight: bold;">(+) Click on the (+) </span>'''<span style="font-weight: bold;">sign to view all the accounts in their Account Type. |
| + | </span>''' | ||
*Alternatively, when you are in '''Tree Mode''' you can click on the bottom left '''Expand All''' button, allowing the user to view all on-going accounts. | *Alternatively, when you are in '''Tree Mode''' you can click on the bottom left '''Expand All''' button, allowing the user to view all on-going accounts. | ||
| + | <br> | ||
| − | + | '''Merging Accounts''' | |
| − | '''Merging Accounts''' | + | |
How to Merge Accounts | How to Merge Accounts | ||
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In some circumstances you may need to '''Merge''' two accounts. It is not possible to simply change the name in the account file as this is a unique identifyer for each record. You must create a new account with the new name and merge the old account into it. | In some circumstances you may need to '''Merge''' two accounts. It is not possible to simply change the name in the account file as this is a unique identifyer for each record. You must create a new account with the new name and merge the old account into it. | ||
| − | *From the '''Main Menu''' select '''Accounts''' - '''Account List''' and untick '''Tree Mode'''. | + | *From the '''Main Menu''' select '''Accounts''' - '''Account List''' and untick '''Tree Mode'''. |
*'''Hold''' down the control key '''(Ctrl)''' and select the account name that you want to keep. | *'''Hold''' down the control key '''(Ctrl)''' and select the account name that you want to keep. | ||
| − | *'''Continue''' to hold down the control key '''(Ctrl)''' and select the account you want merged into the first account. | + | *'''Continue''' to hold down the control key '''(Ctrl)''' and select the account you want merged into the first account. |
| − | *Once selected '''Right Click''' on the '''First''' account and select '''Merge''' from the displayed list. | + | *Once selected '''Right Click''' on the '''First''' account and select '''Merge''' from the displayed list. |
*You will then get a message confirming '''Select OK''' | *You will then get a message confirming '''Select OK''' | ||
Revision as of 11:03, 12 July 2011
Chart of Accounts
Is it clear that your Accounts within the Chart of Accounts can be viewed in a number of ways?
The Chart of Accounts List can be viewed in detailed list mode or Tree Mode.
- From theMain Menu select the Accounts button to display The Chart of Accounts List with the full list of Accounts and related balances.
- You can view by Active Accounts, Inactive Accounts, Accounts with Budget or All Accounts, by selecting the required radio button.
- The Chart of Accounts List displays the following information fields for each account:
- Account Number, Account Name, Account Type, Department, Balances of each Account Type, Account Balance, Banking and Tax code information
- You can view yourChart of Accounts in either List mode or Tree mode.
- Click on the Tree Mode box on the far right top of the page to view the Chart of Accounts Tree. The accounts will be moved into theirAccount Type/Name with drop down plus (+) Click on the (+) sign to view all the accounts in their Account Type.
- Alternatively, when you are in Tree Mode you can click on the bottom left Expand All button, allowing the user to view all on-going accounts.
Merging Accounts
How to Merge Accounts
In some circumstances you may need to Merge two accounts. It is not possible to simply change the name in the account file as this is a unique identifyer for each record. You must create a new account with the new name and merge the old account into it.
- From the Main Menu select Accounts - Account List and untick Tree Mode.
- Hold down the control key (Ctrl) and select the account name that you want to keep.
- Continue to hold down the control key (Ctrl) and select the account you want merged into the first account.
- Once selected Right Click on the First account and select Merge from the displayed list.
- You will then get a message confirming Select OK
