Difference between revisions of "Cheque"
From TrueERP wiki
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[[Reconciliation List]] | [[Reconciliation List]] | ||
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*Add a '''Memo''' that can further assist in defining the payment | *Add a '''Memo''' that can further assist in defining the payment | ||
*Enter '''Customer/job''' number if payment is to be assigned to it | *Enter '''Customer/job''' number if payment is to be assigned to it | ||
| − | *Add any '''Comments''' | + | *Add any '''Comments''' that can be attached to payment advice |
*Add '''Internal Comments''' that will not be seen by other parties | *Add '''Internal Comments''' that will not be seen by other parties | ||
Latest revision as of 19:19, 5 December 2013
Overview
The Cheque button allows you to design and print your cheques directly from the system this will allow you to maintain a better audit trail of the cheque numbers. A cheque does not update quantities of products. It is a payment made to a supplier updating a particular account (in Chart of Accounts). You can still manually write out your cheque and enter the cheque number into the system.
How to use the Cheque feature
- Select the Account that the cheque is to be written from e.g. Bank account
- Select Company Name the payment is to be paid to
- Right Click to Memorise this transaction for future use if required
- In the To field you can enter an address if field does not populate directly
- Select the Date of the cheque
- Select Rep for person authorising payment
- In the Cheque Total field enter amount of cheque
- If set in preferences, Cheque Number will be generated, if not, enter the cheque number
- Enter Reference No. such as an invoice or bill number
- Payment No. will be generated automatically
- Select the Account Name from the drop down menu
- Enter a Tax Code from drop down codes (If tax code is applied to an account it will auto load)
- Enter the Amount
- Add a Memo that can further assist in defining the payment
- Enter Customer/job number if payment is to be assigned to it
- Add any Comments that can be attached to payment advice
- Add Internal Comments that will not be seen by other parties
- If you require to Attach an external document to this transaction, such as a copy of an invoice, you should drag the file from its location and drop here.
- Check that Sub Total, Tax Total & Total Amount are correct
- Select New button to save existing cheque and create another cheque
- Select Save button to save and exit
- Select Preview to preview cheque and print
- Select Print to print cheque to selected template
- Select Cancel to cancel cheque without saving
- Select Add to E.F.T. to transmit payments via the EFT system. This can be setup by selecting the tick box Cheque and Payments add to EFT by Default in Utilities->Preferences->Payments in the General area
To view the Cheques entered select the Cheque List Button
