Revision as of 05:14, 8 February 2011

Accounts Button

Overview

This button allows the user to create a new General Ledger, by account, for their Company. The process starts with the
setting up of your accounts within ERP. The accounts you set up will be used for collection of information on resource
usage for the purpose of capacity and trend analysis, cost allocation, auditing, and billing. Accounting management
requires that resources and consumption be measured, rated, assigned, communicated and recorded in the appropriate
accounts. You should seek Professional advice as to the set-up and structure of your Company Accounts from your
Accountant.

Types of Accounts

Accounts Payable: (AP) are Trade Accounts of businesses representing obligations to pay for goods and services
received.

Accounts Receivable: (AR) is a Current Asset representing money due for services performed or merchandise sold
on credit.

Capital/Equity: in economics can mean: factories, machines, and other man-made inputs into a production process. In
finance, Capital is monies and other property owned by a corporation or other enterprise used in transacting the
business.

Cheque or Savings: are Client Accounts maintained by banks, savings & loan associations, credit unions, and mutual
savings banks that pay interest but cannot be used directly as money. These accounts let customers set aside a
portion of their liquid assets that could be used to make purchases. But to make those purchases, savings account
balances must be transferred to "transactions deposits" (or "checkable deposits"). With savings accounts you can
make withdrawals, but you do not have the flexibility of using cheques to do so, unless a cheque account is linked.
The Cheque or Savings account within 2 clix allows you to track Debits and Credits relating to your business
transactions.

Cost of Goods Sold: (COGS) is a figure representing the cost of buying raw material and producing finished goods. Included
are precise factors, i.e. material and factory labour; as well as others that are variable, such as factory overheads.

Expense: Is the amount of assets or services used during a period. EXPENSES are the daily costs incurred in running and
maintaining a business.

Fixed Asset: are those assets of a permanent nature required for the normal conduct of a business, and which will not
normally be converted into cash during the ensuing fiscal period. For example, furniture, fixtures, land, and buildings
are all fixed assets. However, accounts receivable and inventory are not. Sometimes called Plant and Equipment.

Income: Is money received by a person or organisation because of effort (work), or from return on investments.

Long Term Liabilities: are liabilities of a business that are due in more than one year. An example of a long-term
liability would be a mortgage payable.

Other Asset: is an asset that is not normally part of a companies normal asset list.

Other Current Asset: is a Balance Sheet item that includes the value of non-cash assets due within one year. Other
Current Assets include accrued revenues and deferred expenses, which are recognised in allocating revenues
and expenses periodically. Prepayments in advance are also included in Other Current Assets.

Other Current Liability: is a Balance Sheet entry used by companies to group together current liabilities that are
not assigned to common liabilities such as debt obligations or Accounts Payable. Companies will group together
these Other Current Liabilities into one account on the Balance Sheet for the sake of simplicity.

Other Expense: defined as Other Expense Accounts for expenses not covered through regular operating or miscellaneous
expense accounts or cost of sales accounts.

Other Income: is income from activities that are not undertaken in the ordinary course of an Entity's business.

Current Assets: are those assets of a company that are reasonably expected to be realised in cash, or sold, or consumed
during the normal operating cycle of the business (usually one year). Such assets include Cash, Accounts Receivable
and monies due usually within one year, Short-term Investments, Inventory Asset, Un-deposited Funds, Voucher
Assets, Supplier Prepayments, Work in progress and prepaid expenses.

Current Liabilities: are liabilities to be paid within one year of the balance sheet date and include Payroll Liabilities,
Tax Payable, Vouchers, Customer Payments, Un-invoiced Purchase Orders and Un-invoiced Sales Orders.