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Accounts Receivable Report Accounts Payable Report Bank Account Report Bank Codes Banking Reports Cheque Cheque Details List Cheque List Deposit Entry EFT Print Cheques Reconcile Reconciliation Reports Reconciliation List To Be Deposited

Overview

The Cheque button allows you to design and print your cheques directly from the system this will allow you to maintain a better audit trail of the cheque numbers. A cheque does not update quantities of products. It is a payment made to a supplier updating a particular account (in Chart of Accounts). You can still manually write out your cheque and enter the cheque number into the system.

How to use the Cheque feature

• Select the Account that the cheque is to be written from e.g. Bank account
• Select Company Name the payment is to be paid to
• Right Click to Memorise this transaction for future use if required
• In the To field you can enter an address if field does not populate directly

• Select the Date of the cheque
• Select Rep for person authorising payment
• In the Cheque Total field enter amount of cheque

• If set in preferences, Cheque Number will be generated, if not, enter the cheque number
• Enter Reference No. such as an invoice or bill number
• Payment No. will be generated automatically
• Select the Account Name from the drop down menu

• Enter a Tax Code from drop down codes (If tax code is applied to an account it will auto load)
• Enter the Amount
• Add a Memo that can further assist in defining the payment
• Enter Customer/job number if payment is to be assigned to it
• Add any Comments that can be attached to payment advice
• Add Internal Comments that will not be seen by other parties

• If you require to Attach an external document to this transaction, such as a copy of an invoice, you should drag the file from its location and drop here.
• Check that Sub Total, Tax Total & Total Amount are correct

• Select New button to save existing cheque and create another cheque
• Select Save button to save and exit
• Select Preview to preview cheque and print
• Select Print to print cheque to selected template
• Select Cancel to cancel cheque without saving
• Select Add to E.F.T. to transmit payments via the EFT system. This can be setup by selecting the tick box Cheque and Payments add to EFT by Default in Utilities->Preferences->Payments in the General area

To view the Cheques entered select the Cheque List Button