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(Created page with "Exporting Lists Can you export a list or report using the export button and create a spreadsheet with it? When the list has been customised to display the desired information ...")
 
 
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Exporting Lists
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'''Exporting Lists'''
  
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Can you export a list or report using the export button and create a spreadsheet with it?
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Can you export a list or report using the '''Export '''button and create a spreadsheet with it?  
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When the list has been customised to display the desired information click on the Export Button.
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Save to the Desktop - name the file eg Accounts List
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*When the list has been customised to display the desired information click on the '''Export Button.'''
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- Save as type: Excel SYLK [.SLK]
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- or Comma Delimited Text [*.CSV]
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- or HTML [*.HTML]
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Type in a '''Name''' for the file <br>
  
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Double click on the saved file and the list will then open in Excel with all the relevant information displayed.  
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*Select from the '''Save as type''' drop down either '''Excel SYLK''' [.SLK]&nbsp; or '''Comma Delimited Text''' [*.CSV] or '''HTML''' [*.HTML]
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*Save to the'''Desktop''' where double clicking on the saved file will then open it in '''Excel''' with all the relevant information displayed.
  
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Note: Exporting in this way is only for exporting information out of ERP to a spreadsheet. You will not be
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'''N.B.''' '''Exporting''' in this way is only for exporting information out of ERP to a spreadsheet. You will '''Not''' be able to '''Import '''information back into ERP from this spreadsheet.  
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able to import information back into ERP from this spreadsheet.
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Exporting the list using the file menu.
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'''Exporting''' the list using the '''File menu.'''
  
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Select the List for export
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*Select '''File''' from the top menu bar then '''Export Data''' to open the '''Data Export/Import '''screen. <br>
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Select File from the top menu bar then export Data, (this brings up a list of Export Options)
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*Select the file to '''Export''' and by default it will be saved to you '''Desktop''' as a csv file. <br>
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Choose the file to Export, then select the file folder button.  
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*Select the '''Export''' Button  
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Save to Desktop, name the file and it will be saved as a pdi file, then select Save
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*Open up '''Excel''' then go to '''File Open''' on the '''Top Menu Bar''' and find the folder on your desktop you have saved.
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Select the Export Button  
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*Change the file type to '''All Files&nbsp; '''
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*Double click on the ERP data file which will open the '''Text Import Wizard. '''
  
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Open up Excel then go to File Open on Top Menu Bar and find the folder you have saved the ERP data file to
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There are '''Three Steps''' to follow to open the data file correctly.  
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(this could be your desktop)
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Change the file type to all files (this is required because ERP has it's own file extension, '*.pdi')
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Double click on the ERP data file
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This opens in Excel the Text import wizard. There are three steps to follow to open the data file correctly.
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Click Next
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*Select '''Next''' You need to change the '''Text Qualifier''' from'''&nbsp; "'''&nbsp; to&nbsp; '''None'''.  
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You need to change the Text Qualifier from (") to (None).
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*Select '''Next&nbsp; '''All columns within the '''Data Preview''' need to be '''Hightlighted'''. The Process to do this is move the scroll bar all the way to the right, hold down the shift key then with the mouse, left click in the last column.  
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Click Next
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*When all columns within the '''Data Preview''' have been selected, select text from the '''Column Data Format''' and select '''Finish'''.
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All columns within the Data Preview need to be hightlighted. (The Process to do this is move the scroll  
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bar all the way to the right, hold down the shift key then with the mouse, left click in the last column. When
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all columns within the data preview have been selected, select text from the 'Column Data Format'.
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Click finish.
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The file will then open in Excel
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The file will then open in '''Excel'''
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Click on the very top left hand corner of the spreedsheet, which will hightlight the whole sheet, then double left
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mouse click between the first and second column which will automatically open up all columns to view the full
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data within them
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*'''Click''' on the very top left hand corner of the spreedsheet, which will '''Hightlight''' the whole sheet.
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*'''Double Left''' mouse click between the first and second column which will automatically open up all columns to view the full data within them
  
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Do be aware that to generate a data file to import into ERP requires specific field to be populated. If the generation of these
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'''N.B.''' Do be aware that to generate a data file to import into ERP requires specific fields to be populated. If the generation of these files are required, please contact an ERP representative or your ERP support personel.  
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files are required, please contact an ERP representative or your ERP support personel.
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If you use '''Open Office.org Calc''' follow these instrustions:
  
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If you use Open Office.orgCalc follow these instrustions:
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*Select '''File''' from the top menu bar then '''Export Data''' which will open up the '''Data Export / Import''' screen.  
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*Choose the file to '''Export''' and select the '''File Folder''' button
  
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Select File from the top menu bar then export Data, (this brings up a list of Export Options)
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*Type in the file name and it will be saved as a'''csv '''file on your '''Desktop '''then select'''Save '''
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Choose the file to Export, then select the file folder button.
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*Select the '''Export Button '''
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Save to Desktop, name the file and it will be saved as a pdi file, then select Save
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*Open up '''Open Office.org Calc''' and then '''Minimise''' so you can access the file saved on your desktop
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Select the Export Button  
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*Click on the csv file then '''Drag and Drop''' it into open office and the '''Data Preview '''window will open.
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*All columns within the '''Data Preview''' need to be '''Hightlighted,''' to do this move the scroll bar all the way to the right, hold down the '''Shift''' key then '''Left''' click in the last column.
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*With all columns within the data preview selected choose '''Text''' from the '''Column type '''drop down menu and click '''OK'''
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*Make any changes required then '''Save''' the file and select '''Keep Current Format''' when message appears.
  
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Open up Open Office.orgCalc - deminish so you can access the file saved on your desktop
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To '''Import''' back into '''ERP'''
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Click on file then drag and drop file into open office.
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All columns within the Data Preview need to be hightlighted. (The Process to do this is move the scroll
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bar all the way to the right, hold down the shift key then with the mouse, left click in the last column. When
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all columns within the data preview have been selected. Choose Test from the Column type drop down menu.
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Click OK
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*Select '''File''' then '''Import''' then '''Data''' from the top menu bar.
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Make any changes required then save the file: Select keep current format when message appears.
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*Select the '''File''' where the changes have been made and select '''Import''' and the file will be '''Imported''' into ERP
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To import back into ERP, open ERP
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Select File then Import from the top menu bar
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Select the file name where the changes have been made.
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Double click on file
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Click import and the file with the changes will be imported into ERP
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Latest revision as of 13:03, 31 August 2011

Exporting Lists

Can you export a list or report using the Export button and create a spreadsheet with it?

  • When the list has been customised to display the desired information click on the Export Button.

Type in a Name for the file

  • Select from the Save as type drop down either Excel SYLK [.SLK]  or Comma Delimited Text [*.CSV] or HTML [*.HTML]
  • Save to theDesktop where double clicking on the saved file will then open it in Excel with all the relevant information displayed.

N.B. Exporting in this way is only for exporting information out of ERP to a spreadsheet. You will Not be able to Import information back into ERP from this spreadsheet.

Exporting the list using the File menu.

  • Select File from the top menu bar then Export Data to open the Data Export/Import screen.
  • Select the file to Export and by default it will be saved to you Desktop as a csv file.
  • Select the Export Button
  • Open up Excel then go to File Open on the Top Menu Bar and find the folder on your desktop you have saved.
  • Change the file type to All Files 
  • Double click on the ERP data file which will open the Text Import Wizard.

There are Three Steps to follow to open the data file correctly.

  • Select Next You need to change the Text Qualifier from  "  to  None.
  • Select Next  All columns within the Data Preview need to be Hightlighted. The Process to do this is move the scroll bar all the way to the right, hold down the shift key then with the mouse, left click in the last column.
  • When all columns within the Data Preview have been selected, select text from the Column Data Format and select Finish.

The file will then open in Excel

  • Click on the very top left hand corner of the spreedsheet, which will Hightlight the whole sheet.
  • Double Left mouse click between the first and second column which will automatically open up all columns to view the full data within them

N.B. Do be aware that to generate a data file to import into ERP requires specific fields to be populated. If the generation of these files are required, please contact an ERP representative or your ERP support personel.

If you use Open Office.org Calc follow these instrustions:

  • Select File from the top menu bar then Export Data which will open up the Data Export / Import screen.
  • Choose the file to Export and select the File Folder button
  • Type in the file name and it will be saved as acsv file on your Desktop then selectSave
  • Select the Export Button
  • Open up Open Office.org Calc and then Minimise so you can access the file saved on your desktop
  • Click on the csv file then Drag and Drop it into open office and the Data Preview window will open.
  • All columns within the Data Preview need to be Hightlighted, to do this move the scroll bar all the way to the right, hold down the Shift key then Left click in the last column.
  • With all columns within the data preview selected choose Text from the Column type drop down menu and click OK
  • Make any changes required then Save the file and select Keep Current Format when message appears.

To Import back into ERP

  • Select File then Import then Data from the top menu bar.
  • Select the File where the changes have been made and select Import and the file will be Imported into ERP
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