Difference between revisions of "Supplier Payment"
From TrueERP wiki
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[[Unpaid Bills]] | [[Unpaid Bills]] | ||
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| − | == Overview == | + | == Overview == |
| − | Within the Payments tab you are able to post payments to your Suppliers account. Once a Purchase Order has been | + | Within the Payments tab you are able to post payments to your Suppliers account. Once a Purchase Order has been created and goods or services are received, the Supplier invoice will appear within [[Supplier Payments]] by your Purchase order and the Supplier Invoice. When payments made either by direct Payments or as Prepayments they must be applied to the Suppliers account within ERP to update Suppliers Account payable balance. The Accounts Payable Report is automatically updated when payments are made to a Suppliers Account. |
| − | created and goods or services are received, the Supplier invoice will appear within Supplier Payments by your Purchase | + | |
| − | order and the Supplier Invoice. When payments made either by direct Payments or as Prepayments they must be | + | |
| − | applied to the Suppliers account within ERP to update Suppliers Account payable balance. The Accounts Payable | + | |
| − | Report is automatically updated when payments are made to a Suppliers Account. | + | |
| − | '''How to enter Supplier Payments''' | + | '''How to enter [[Supplier Payments]]''' |
| − | Click on the Supplier Payment button in the Payments tab. | + | Click on the [[Supplier Payment]] button in the Payments tab. |
*Select a supplier from the drop down menu | *Select a supplier from the drop down menu | ||
| − | *Select the Amount that you are paying or tick the apply box to enter the full amount automatically this will open | + | *Select the Amount that you are paying or tick the apply box to enter the full amount automatically this will open |
| − | the Conformation | + | |
| + | the Conformation Window", Tick "Yes" to add the amount to the "Payment Amount" | ||
*Select a Payment method | *Select a Payment method | ||
| − | *The "Amount Outstanding" for your Purchase Order/ Supplier Invoice will have changed to $0.00 Click "SAVE" | + | *The "Amount Outstanding" for your Purchase Order/ Supplier Invoice will have changed to $0.00 Click "SAVE" |
| − | + | ||
| − | + | to complete the payment. | |
| − | *Click on Payments tab Select the Supplier Payment button | + | '''How to process a Supplier Prepayment''' |
| + | |||
| + | *Click on Payments tab Select the [[Supplier Payment]] button | ||
*Select a supplier from the drop down list | *Select a supplier from the drop down list | ||
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*Select Prepayments you wish to apply first by checking the apply box | *Select Prepayments you wish to apply first by checking the apply box | ||
| − | *In the Payment field of the Supplier invoice. Type in the amount you would like to apply to the invoice. Then | + | *In the Payment field of the Supplier invoice. Type in the amount you would like to apply to the invoice. Then |
| − | TAB out. Confirm | + | |
| + | TAB out. Confirm the amount by clicking "YES" on the conformation screen. | ||
| − | Click "SAVE" to complete the payment to the supplier. | + | Click "SAVE" to complete the payment to the supplier. |
| − | '''How to process a partial payment of a Supplier Invoice''' | + | '''How to process a partial payment of a Supplier Invoice''' |
| − | Click on Payments tab, Select the Supplier Payment button | + | Click on Payments tab, Select the [[Supplier Payment]] button |
| − | Select the Supplier and the Supplier Invoice that you wish to part apply payment to. | + | Select the Supplier and the Supplier Invoice that you wish to part apply payment to. |
| − | Enter the Payment amount and confirm the amount by clicking "YES" on the conformation window. | + | Enter the Payment amount and confirm the amount by clicking "YES" on the conformation window. |
| − | Check the payment is correct and click Save to process the payment. | + | Check the payment is correct and click Save to process the payment. |
| − | '''Printing Cheques''' | + | '''Printing Cheques''' |
| − | ERP has the ability to automatically print cheques in the payment tab click '''Print Cheques''' the notification window | + | ERP has the ability to automatically print cheques in the payment tab click '''Print Cheques''' the notification window opens and advises you that "Printing the Cheque will save the current Payment record and asks the "Question do you want to continue" To Continue click "Yes" And the Print Preview window will open from which you can print the Cheque on a pre-printed Cheque Template. |
| − | opens and advises you that "Printing the Cheque will save the current Payment record and asks the "Question do | + | |
| − | you want to continue" To Continue click "Yes" And the Print Preview window will open from which you can print the | + | |
| − | Cheque on a pre-printed Cheque Template. | + | |
| − | '''Printing a Receipt''' | + | '''Printing a Receipt''' |
| − | You can print a Receipt for your Supplier Payments for your reference files. | + | You can print a Receipt for your [[Supplier Payments]] for your reference files. Select Print button on bottom of screen. |
| − | '''Email Notification of Payment''' | + | '''Email Notification of Payment''' |
| − | You can email notify your supplier that you have made payment of your account. | + | You can email notify your supplier that you have made payment of your account. Select the Email button on the bottom of the screen. |
| − | bottom of the screen. | + | |
Revision as of 14:15, 9 March 2011
Overview
Within the Payments tab you are able to post payments to your Suppliers account. Once a Purchase Order has been created and goods or services are received, the Supplier invoice will appear within Supplier Payments by your Purchase order and the Supplier Invoice. When payments made either by direct Payments or as Prepayments they must be applied to the Suppliers account within ERP to update Suppliers Account payable balance. The Accounts Payable Report is automatically updated when payments are made to a Suppliers Account.
How to enter Supplier Payments
Click on the Supplier Payment button in the Payments tab.
- Select a supplier from the drop down menu
- Select the Amount that you are paying or tick the apply box to enter the full amount automatically this will open
the Conformation Window", Tick "Yes" to add the amount to the "Payment Amount"
- Select a Payment method
- The "Amount Outstanding" for your Purchase Order/ Supplier Invoice will have changed to $0.00 Click "SAVE"
to complete the payment.
How to process a Supplier Prepayment
- Click on Payments tab Select the Supplier Payment button
- Select a supplier from the drop down list
- Select Prepayments you wish to apply first by checking the apply box
- In the Payment field of the Supplier invoice. Type in the amount you would like to apply to the invoice. Then
TAB out. Confirm the amount by clicking "YES" on the conformation screen.
Click "SAVE" to complete the payment to the supplier.
How to process a partial payment of a Supplier Invoice
Click on Payments tab, Select the Supplier Payment button
Select the Supplier and the Supplier Invoice that you wish to part apply payment to.
Enter the Payment amount and confirm the amount by clicking "YES" on the conformation window.
Check the payment is correct and click Save to process the payment.
Printing Cheques
ERP has the ability to automatically print cheques in the payment tab click Print Cheques the notification window opens and advises you that "Printing the Cheque will save the current Payment record and asks the "Question do you want to continue" To Continue click "Yes" And the Print Preview window will open from which you can print the Cheque on a pre-printed Cheque Template.
Printing a Receipt
You can print a Receipt for your Supplier Payments for your reference files. Select Print button on bottom of screen.
Email Notification of Payment
You can email notify your supplier that you have made payment of your account. Select the Email button on the bottom of the screen.
