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Accounts Receivable Report Accounts Payable Report Accounts Receivable Notes Bulk Pay Suppliers Credits Customer Payment Customer Payment List Customer Prepayment Customer Prepayment List Payments Reports Print Recipient Created Statement Print Statements Received Bulk Payments Statements List Supplier Payment Supplier Payment List Supplier Prepayment Supplier Prepayment List Unpaid Bills

Overview

The 'Bulk Pay Suppliers' button allows the user to post payments to multiple suppliers. Transactions to be paid can be selected by date range or by ignoring the date range therefore loading all transactions due for payment. You can filter by columns, e.g. Supplier, Transaction Type, Due Date etc. You can select a payment list relating to specific Departments, or by all Departments if required.

Bulk Pay Suppliers allows you to process payments for specified payment methods, e.g. Chq, EFT. Therefore only Suppliers with a preset default payment method to match will be loaded into the list.

You have the ability to automatically load payments into your EFT run via the Bulk Payment screen.

Upon confirmation of a payment, you can print cheques, remittances and audit trail documents for the run. Supplier payments posted can then be viewed and maintained via the Supplier Payments List.

How to use the Bulk Pay Suppliers Button.

· The Bulk Pay Suppliers screen is accessible from the Payments module, Bulk Pay Suppliers button.

· Select 'All' Departments. If you wish to make payments for a specified department simply select the department from the drop-down list. · Tick 'Ignore Date Ranges' to ensure all due accounts for the selected criteria load. If you only wish to load payments due between a particular date range, un-tick 'Ignore Date Ranges' and select the 'From' and 'To' dates required. · 'Basis of Suggestion' defaults to 'Manual - refer below for details.

· 'Payment Method' defaults to 'All' - refer below for details.

· ERP Search / Filter By option is available to enable you to select transactions by column criteria e.g. Supplier, Transaction Type, Due Date etc.

· Enter the amount to be paid, and a 'Basis of Suggestion' as per the list below:

· All Overdue · Less than 30 Days · Manual · Over 30 Days · Over 30 Days · Over 60 Days · Over 90 Days

· Select 'Manual' as your basis of suggestion. If the basis chosen is not "Manual" ERP will pre-select transactions up to the value entered from transactions that match the 'Basis of Suggestion'.

· Tick the Payment Method as 'All'. If you wish to pay Suppliers with a specific default payment method, select the method from the drop-down list. Refer to New Supplier for further details on default payment methods.

· The default Bank Account will automatically load. Refer to Preferences/Accounts/Auto Deposit Accounts for details on setting up default accounts. · To change the account you wish to make each payment from, select an alternative from the 'Override Pay From Bank Account' drop-down list. The current balance of the selected Bank Account will be displayed in the field to the right of this field.

· Tick the 'Add to E F T' checkbox to add payments to the Electronic Funds Transfer file.

· To part pay a transaction, enter the amount to be paid against this transaction in the 'Amount to Pay' column. · Note the 'Balance Left' will be auto calculated and displayed.

· A printed list can be generated if you need a working payments document or an audit trail of payments made.