Pay Rate List
From TrueERP wiki
Overview
A Pay Rate is selected for each Employee for Payroll purposes. New Pay Rates can be setup within ERP and each Pay Rate is created as a multiplier of another, e.g. Double Time is 2 x Normal Hours. Each 'Pay Rate' can be flagged to be used as a Pay Rate or not, e.g. Double Time is a 'Pay Rate', but Meal Break is a 'Shift Description' therefore is not flagged as a Pay Rate.
Pay Rates can be pre-selected per employee via Employee/Pay Rates. The set Employee pay rates will automatically flow through to the Payroll/Pay Staff area ready for payment of wages. Additional one-off rates of pay per employee can be applied to miscellaneous pay runs through the Pay Staff screen.
How To Use and Create Pay Rates
- Select the Payroll Tab
- Select the Pay Rates button
As per other ERP Lists, the Pay Rates List allows the user to:
- Search for specific data (refer to Global Features)
- Filter by selected criteria (refer to Global Features)
- Customise the List view (Global Features)
- Export the displayed List (Global Features)
- Print the displayed List (Global Features)
- Select the relevant Radio Button to view the required list, i.e. 'Active rate', 'Inactive rate', 'All rates'.
- By selecting the 'All Rates' radio button the full list of Pay Rates will be loaded. The 'Active' flag will identify the
Active rates vs the Inactive Rates, e.g. 'Weekend Rate' is currently 'Inactive'.
- The total number of records in the current list is displayed at bottom left of screen.
- Select the 'New' button to create a new Pay Rate.
- Enter the Description of the new rate, e.g. 'Overtime'.
- Uncheck the 'Pay Rate' tick box if the new rate is not a pay rate, leave ticked if the rate is a pay rate.
- Select the Multiplier, e.g. 1.5
- Select what the Multiplier is 'of', e.g. 'Normal Hours'.
- Example, 'Overtime' is paid at 1.5 times the Normal Hours rate.
- The 'Active' checkbox will be ticked by default, and cannot be unchecked until after the Pay Rate has been saved
and reopened.
- NB: A Pay Rate can be created using any unit multiplier as per your company requirements, and can be a multiplier
of any of the current Pay Rates already entered in your database.
- e.g. Triple Time can be "2 x Time & ½" OR "3 x Normal Hours".
- Select 'Save' to keep this record.
- Select 'Cancel' if you decide not to keep this new Pay Rate, and the record will not be saved.
- Select 'New' from within the Pay Rate entry screen and the current record will be automatically saved, and a new
blank Pay Rate screen will be loaded ready for the next rate to be entered.
- The newly created Pay Rate will now appear in the Pay Rates List.
