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Credit

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Overview

A Credit is created in order to receive money back from Suppliers of utilities and other miscellaneous bill payments that do not relate to product purchase. A Credit works just as a negative Bill and is a posting financial transaction (it will touch your accounts in the system).

Credits are posted directly to an Account.

How To Create a Credit

  • Select the Purchase tab.
  • Select the Credit button
  • Select a Supplier from the drop-down list.
  • The following details will auto-load:
  • Supplier's Address details
  • Currency Code and Exchange Rate
  • Credit Number
  • Date
  • Employee
  • Terms
  • Select the Account Name from the drop-down list.
  • Enter the Amount of the Credit
  • Tax Code and Tax Amount will automatically load, if a code has been selected within the Account. If no

code is attributed to the account selected you will need to manually select the code and the tax amount will auto-load thereafter.

  • Enter a Memo in reference to the entry.
  • Select a Customer from the drop-down list If this credit relates to a job you are doing for a specific Customer.

This will reflect in your Job Profitability report.

  • Select the Department from the drop-down list, if your Company uses Departments. Otherwise leave it as Default.
  • Enter any additional comments into the Comments field if required.
  • Internal Comments can also be entered - these will NOT be displayed on the printed form of the Credit Note.
  • Select the Approved tick-box to load this credit into the Supplier payment screen.

  • NB: Until a transaction is marked as approved it will not be available for payment.
  • Enter the Invoice/Credit Note Number
  • Select Choose Template if you wish to select a specific template to print the credit to.
  • Select Cancel to cancel this credit without Saving. or
  • Select the SAVE; Print; or Preview.
  • NB: All three choices will save the transaction, however Print and Preview will enable you to print the Credit.

*With Choose Template ticked you will be prompted with the Report Selection screen for selection of the desired template.

  • Select the Template required.
  • Select OK
  • Credits are listed in the Bill List Type as a Credit for easy reference and filtering.