Difference between revisions of "Credit"
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== Overview == | == Overview == | ||
| + | |||
| + | A '''Credit''' is created in order to receive money back from Suppliers of utilities and other miscellaneous | ||
| + | bill payments that '''do not relate to product purchase'''. A Credit works just as a negative Bill and is a | ||
| + | posting financial transaction (it will touch your accounts in the system). | ||
| + | |||
| + | Credits are posted directly to an Account. | ||
| + | |||
| + | '''How To Create a Credit''' | ||
| + | |||
| + | *Select the '''Purchase tab.''' | ||
| + | *Select the '''Credit button''' | ||
| + | |||
| + | *Select a '''Supplier''' from the drop-down list. | ||
| + | *The following details will auto-load: | ||
| + | |||
| + | *Supplier's Address details | ||
| + | *Currency Code and Exchange Rate | ||
| + | *Credit Number | ||
| + | *Date | ||
| + | *Employee | ||
| + | *Terms | ||
| + | |||
| + | *Select the Account Name from the drop-down list. | ||
| + | *Enter the Amount of the Credit | ||
| + | |||
| + | *'''Tax Code''' and '''Tax Amount''' will automatically load, if a code has been selected within the Account. If no | ||
| + | code is attributed to the account selected you will need to manually select the code and the tax amount | ||
| + | will auto-load thereafter. | ||
| + | |||
| + | *Enter a '''Memo''' in reference to the entry. | ||
| + | |||
| + | *Select a '''Customer''' from the drop-down list If this credit relates to a job you are doing for a specific Customer. | ||
| + | This will reflect in your Job Profitability report. | ||
| + | *Select the''' Department''' from the drop-down list, if your Company uses Departments. Otherwise leave it as Default. | ||
| + | *Enter any additional comments into the Comments field if required. | ||
| + | *Internal Comments can also be entered - these will NOT be displayed on the printed form of the Credit Note. | ||
| + | |||
| + | *Select the Approved tick-box to load this credit into the Supplier payment screen. | ||
| + | ''' | ||
| + | *NB: Until a transaction is marked as approved it will not be available for payment.''' | ||
| + | |||
| + | *Enter the''' Invoice/Credit Note Number''' | ||
| + | *Select Choose '''Template''' if you wish to select a specific template to print the credit to. | ||
| + | |||
| + | *Select '''Cancel''' to cancel this credit without Saving. or | ||
| + | |||
| + | *Select the '''SAVE; Print; or Preview. ''' | ||
| + | *'''NB:''' All three choices will save the transaction, however Print and Preview will enable you to print the Credit. | ||
| + | |||
| + | '''*With Choose Template''' ticked you will be prompted with the Report Selection screen for selection of the desired | ||
| + | template. | ||
| + | *Select the '''Template''' required. | ||
| + | *Select '''OK''' | ||
| + | |||
| + | *Credits are listed in the Bill List Type as a '''Credit''' for easy reference and filtering. | ||
Latest revision as of 17:10, 2 March 2011
Overview
A Credit is created in order to receive money back from Suppliers of utilities and other miscellaneous bill payments that do not relate to product purchase. A Credit works just as a negative Bill and is a posting financial transaction (it will touch your accounts in the system).
Credits are posted directly to an Account.
How To Create a Credit
- Select the Purchase tab.
- Select the Credit button
- Select a Supplier from the drop-down list.
- The following details will auto-load:
- Supplier's Address details
- Currency Code and Exchange Rate
- Credit Number
- Date
- Employee
- Terms
- Select the Account Name from the drop-down list.
- Enter the Amount of the Credit
- Tax Code and Tax Amount will automatically load, if a code has been selected within the Account. If no
code is attributed to the account selected you will need to manually select the code and the tax amount will auto-load thereafter.
- Enter a Memo in reference to the entry.
- Select a Customer from the drop-down list If this credit relates to a job you are doing for a specific Customer.
This will reflect in your Job Profitability report.
- Select the Department from the drop-down list, if your Company uses Departments. Otherwise leave it as Default.
- Enter any additional comments into the Comments field if required.
- Internal Comments can also be entered - these will NOT be displayed on the printed form of the Credit Note.
- Select the Approved tick-box to load this credit into the Supplier payment screen.
- NB: Until a transaction is marked as approved it will not be available for payment.
- Enter the Invoice/Credit Note Number
- Select Choose Template if you wish to select a specific template to print the credit to.
- Select Cancel to cancel this credit without Saving. or
- Select the SAVE; Print; or Preview.
- NB: All three choices will save the transaction, however Print and Preview will enable you to print the Credit.
*With Choose Template ticked you will be prompted with the Report Selection screen for selection of the desired template.
- Select the Template required.
- Select OK
- Credits are listed in the Bill List Type as a Credit for easy reference and filtering.
