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Overview

A Credit is created in order to receive money back from Suppliers of utilities and other miscellaneous bill payments that do not relate to product purchase. A Credit works just as a negative Bill and is a posting financial transaction (it will touch your accounts in the system).

Credits are posted directly to an Account.

How To Create a Credit

• Select the Purchase tab.
• Select the Credit button

• Select a Supplier from the drop-down list.
• The following details will auto-load:

• Supplier's Address details
• Currency Code and Exchange Rate
• Credit Number
• Date
• Employee
• Terms

• Select the Account Name from the drop-down list.
• Enter the Amount of the Credit

• Tax Code and Tax Amount will automatically load, if a code has been selected within the Account. If no

code is attributed to the account selected you will need to manually select the code and the tax amount will auto-load thereafter.

• Enter a Memo in reference to the entry.

• Select a Customer from the drop-down list If this credit relates to a job you are doing for a specific Customer.

This will reflect in your Job Profitability report.

• Select the Department from the drop-down list, if your Company uses Departments. Otherwise leave it as Default.
• Enter any additional comments into the Comments field if required.
• Internal Comments can also be entered - these will NOT be displayed on the printed form of the Credit Note.

• Select the Approved tick-box to load this credit into the Supplier payment screen.

• NB: Until a transaction is marked as approved it will not be available for payment.

• Enter the Invoice/Credit Note Number
• Select Choose Template if you wish to select a specific template to print the credit to.

• Select Cancel to cancel this credit without Saving. or

• Select the SAVE; Print; or Preview.
• NB: All three choices will save the transaction, however Print and Preview will enable you to print the Credit.

*With Choose Template ticked you will be prompted with the Report Selection screen for selection of the desired template.

• Select the Template required.
• Select OK

• Credits are listed in the Bill List Type as a Credit for easy reference and filtering.